ADVANCEMENT SERVICES OFFICER

ADVANCEMENT SERVICES OFFICER

Req #: 191286 Department: UW BOTHELL - ADVANCEMENT Job Location: UW Bothell Posting Date: 06/07/2021 Closing Info: Open Until Filled Salary: Salary is commensurate with education and experience Shift: First Shift Notes: Priority consideration will be given to applications submitted by 7/28/21. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The University of Washington Bothell has one of the most diverse student bodies for a 4-year university in the state of Washington. Consistently ranked among the top 3 public schools in the nation for return on investment, UW Bothell is committed to excellence and accessibility in education. We pride ourselves on experiential learning and community engagement. Students and staff alike benefit from our position as a small campus that holds the global prestige of the University of Washington.

Diversity and Inclusion are core values and priorities of the University of Washington Bothell. We recognize that we are bound together in a collective experience and that our actions impact all in our community. When we focus on the lives of the historically oppressed groups among us, we also create conditions of equity, justice and academic excellence for everyone. UW Bothell’s Diversity Action Plan commits our campus to continued prioritization of community building and mentorship for BIPOC faculty and staff, transparent and systematized hiring practices, and development opportunities, as well as anti-bias training and ongoing evaluations.

UW Bothell – Advancement has an outstanding opportunity for a full-time Advancement Services Officer.

Position Purpose

The Advancement Services Officer (ASO) oversees day-to-day operations and is responsible for collaborating with the Director of Alumni Engagement to plan, manage and develop alumni engagement events, email communications, social media campaigns, mentorship activities and incentive programs for UW Bothell. In this role, the ASO reports directly to the Director and collaborates with her and a student assistant in a space of constant evaluation for the effectiveness and inclusivity of our alumni programming.

Events - 40%

Our team consists of events professionals who are eager to get the candidate in this position up to speed on the following events processes and practices:

  • Research vendors and venues, compile guest lists, manage RSVPs, arrange transportation, parking and security, select menus and purchase décor.
  • Track event expenses.
  • Work with the Marketing & Communications team and/or outside contractors to develop event related materials and publications.
  • Utilize Advance (UW’s Donor database), Cvent and Marketo to create mailing lists, create event invitations, registration pages, and follow-up communications. Training provided.
  • Design and implement methods of evaluating events for engagement outcomes and opportunities for improvement.
  • Maintain an accurate and up-to-date calendar of events and keep all UW Bothell digital calendars up to date with event information and details.
  • As assigned, advise and assist School departments and programs in the development of targeted events and activities related to alumni outreach and engagement.
  • Work with the Director of Alumni Engagement to develop programming that is inclusive and considerate of our racially diverse alumni population.

    Communications – 20%

  • In addition to event related communications, this position will provide regular create initial drafts for the Director of Alumni Engagement for broad-based and event specific emails, marketing materials, and social media campaigns, as well as proofreading and editing.
  • Will regularly brainstorm with and advise the Director of Alumni Engagement on social media campaigns that are on-trend and center equity and representation.

    Engagement and Volunteer Management - 25%

  • Serve as the first point of contact to volunteers and Alumni Council members
  • Coordinate regularly with the Alumni Council’s Executive team to determine project needs and monthly meeting agenda content
  • Support Alumni Council committee work and projects
  • Manage content, updates, membership drives and member notifications for Bothell Husky Landing - UW Bothell’s online alumni engagement and mentoring platform.

    Administrative - 10%

  • Prepare materials and agendas for internal and external meetings, including agendas for both staff and Alumni Council meetings.
  • Schedule appointments with internal and external constituents and provide meeting and calendar support, including making room reservations, setting up virtual meetings, recording meeting minutes
  • Prepare ad-hoc reports using Advance, Reportal & ReportWriter for the Alumni Engagement team.
  • Analyze reports, communicate issues, and make recommendations.
  • On rare occasion, make travel arrangements and reservations for the Alumni Engagement team. Create and assemble itineraries which include donor appointments, directions, and contact information. Assist with submitting expenses for reimbursement.
  • Provide other general administrative support for the Alumni Engagement team and/or lead other projects as assigned by the Director of Alumni Engagement.

    Other duties as assigned - 5%

    As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

    REQUIREMENTS
  • Bachelor's degree and 2 years of experience in events, communications, non-profit, development or related field.

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

  • Demonstrated commitment and interest in creating and contributing to an inclusive, diverse, and equitable workplace.
  • Well-developed interpersonal skills, including the ability to communicate effectively (both verbally and in writing); to listen to and respond to people from diverse backgrounds and at all levels; and to develop productive, ongoing working relationships.
  • Demonstrated strong computer skills, including proficiency with Microsoft Word, Excel, and PowerPoint for correspondence, special reports, spreadsheets, databases, forms, etc.
  • Strong organization and planning skills, with the ability to establish priorities and organize multi-level tasks.

    Key Competencies

    Core
    Effective communications : Expresses oneself clearly and empathetically in interactions with others in all forms of communication, i.e., verbal and written, one-on-one and group, etc.
    Interpersonal Awareness : Builds and maintains positive relationships and actively contributes as a member of working teams to achieve results.
    Professional Credibility : Takes responsibility for meeting goals, objectives, obligations, and solving problems while representing the mission, vision and values of the organization.
    Critical Thinking : Obtains, analyzes and evaluates information effectively in the face of ambiguity. Makes appropriate decisions based on relevant information and experience.
    Ethics and Trust : Models and upholds the values of candor, openness, inclusiveness and honesty despite internal and external pressures. Acts consistently with Washington State ethical guidelines and organizational core values and beliefs.
    Valuing Diversity & Inclusiveness : Respects, values and contributes to the UW’s commitment to inclusiveness and diversity.

    Functional Expertise
    Planning & Implementing : Develops event strategies and plans that integrate into the organization’s mission, priorities and fundraising goals.
    Results Oriented: Acts decisively to achieve results.
    Teamwork: Works collaboratively with others to achieve team goals with an emphasis on collegiality, cooperation and nimble problem solving.

    CONDITIONS OF EMPLOYMENT

  • During state and UW restrictions surrounding COVID-19, this position will be required to work remotely and attend meetings virtually and on the phone.
  • Cubicle/Open workspace environment which may result in additional or higher levels of noise and visual distractions.
  • Ability to work evening and weekend hours, as necessary, on short or limited notice.
  • Must have regular and reliable transportation for local travel and willing to travel when necessary.
  • Frequent local travel expected.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .



Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .

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