Award Specialist

University of North Carolina, Wilmington
North Carolina, United States
Salary Not Specified
Jun 08, 2021
Employment Type
Full Time

Posting Details

Vacancy Number


Position Title

Business Services Coordinator

Working Title

Award Specialist

Competency Level



CHHS - Dean's Office - 31500

Primary Purpose of Organizational Unit

The College of Health and Human Services ( CHHS ) is an interdisciplinary and integrated academic unit that includes three professional schools: the School of Nursing, the School of Social Work, and the School of Health and Applied Human Sciences. The CHHS Business Core Services Team ( BCST ) is a common support unit that provides financial, budgetary, personnel, business services, events and facilities support to all of the units of the CHHS . The CHHS has a permanent operating budget of approximately $26M and 275 employees.


CHHS - Dean's Office - 31500 College

College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Main UNCW Campus

Brief Summary of Work for this Position

The Award Specialist facilitates funded award related expenditures for the CHHS, including:
• Independent contractor and dual employment requests
• Purchases, including purchasing card transactions
• Employee and non-employee travel
• Disbursements (check requests)
• Supplemental compensation assignments (payroll)

This position works in partnership with the Research and Innovations team of the College to ensure proper data is available for project reporting. In addition, the position prepares and processes miscellaneous financial and accounting transactions such as journal entries and interdepartmental invoices for funded awards, as needed.

The Award Specialist is the subject matter expert for the functional areas they are responsible for executing. To this end, they must be able to independently analyze circumstances and data to make decisions about what they can appropriately manage without elevation and what situations require elevation. This position is expected to function with a degree of autonomy.

The Award Specialist will make decisions about the appropriate use of fund sources, timing, and required level of documentation for payroll, disbursements, procurement, and travel requests made by a variety of stakeholders. Additionally, this position will be expected to independently analyze work-flow and procedural executions to identify training needs and opportunities for departmental support staff.

Minimum Education and Experience Requirements

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience

All degrees must be received from appropriately accredited institutions

Preferred education, professional skills and experience

• Experience working in a higher education environment
• Knowledge of Banner Finance, uShop, and Chrome River
• Fundamental knowledge and understanding of the organizational structure of the university and various levels comprising Academic Affairs and the responsibilities associated with each level

Required Certifications or licensure


Recruitment Range

$40,045 - $47,000


1.0 (40 hours per week)

Months Per Year

12 Months

Work Days

Monday - Friday

Work Hours

8:00AM -5:00PM

Type of Position


Anticipated Ending Date if Time-Limited


Position Number


Job Posting Date


Posting Close Date


Special Notes to Applicants

PLEASE NOTE : This posting will close at 11:59PM on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application.

For more info/to apply visit Applications must be submitted through the online application system to be considered.

You will be required to attach a cover letter and resume to successfully apply for this position. To receive full consideration, please be sure you have completed the ‘Work History’ section of the application before you apply for this position.

This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. List of 3 Professional References
Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn of this opportunity with UNC Wilmington (2021)?
    • UNCW Website
    • UNCW Facebook Page
    • UNCW Linkedin Page
    • UNCW Twitter Account
    • UNCW Employee Referral
    • Chronicle of Higher Education
    • Craigslist
    • Diverse Issues in Higher Education
    • Glassdoor
    • Higher Ed Jobs
    • Hispanic Outlook
    • Indeed
    • Inside Higher Ed
    • North Carolina Job Network
    • Women In Higher Education
    • Other