Development Officer

Description

Columbia Basin College ('CBC' or the 'College') seeks a Development Officer who will be responsible for managing all facets of the College's Foundation scholarship program and donor software. This position manages scholarship donor stewardship, identifying areas of needed support, promoting the program to students, and managing the application and review process. The Development Officer is also responsible for managing the donor database and training other staff on the function. This position reports to the Executive Director/CEO of the CBC Foundation.

This position is open until filled. Priority consideration will be given to applicants whose application has been received by July 8, 2021 at 11:59 PM Pacific Time.

Primary Responsibilities

• Establish scholarship funds, both annual and perpetual, in collaboration with development officers and donors; monitor the scholarship program budget and forecast annual funding needs;
• Coordinate with volunteer committees who select recipients and communicate with students and faculty to ensure funding is available;
• Work with the Foundation team to identify, cultivate, solicit and steward relationships with new and existing prospects for scholarship donations;
• Help identify major areas where scholarship support is needed; participate in annual scholarship appeals to solicit for these areas;
• Develop and implement policies and procedures for the scholarship program; evaluate program annually and implement changes as appropriate in collaboration with College staff;
• Initiate the preparation of all scholarship program materials including scholarship database preparation and marketing on Foundation and College websites;
• Create policies and procedures related to the scholarship and donor database; train development staff on proper use;
• Work collaboratively with the College Financial Aid Office, Student Services and other College staff to ensure accuracy and follow-through on all related activities and processes;
• In consultation with Foundation staff and Marketing and Communications team, develop an annual marketing plan for scholarships to students, faculty and staff;
• Hold student information sessions to advertise scholarship opportunities;
• Design, disseminate, collect and review applications and awards scholarships based on recommendations from review committees;
• Recruit, train and manage volunteers to review applications and select recipients of scholarships; provide direction to scholarship committees regarding criteria for award of scholarships;
• Communicate with scholarship recipients to confirm adherence to conditions of acceptance of their awards;
• Coordinate with Foundation staff to honor and recognize donors and their recipients; act as primary coordinator for annual Scholarship Reception recognition event;
• Develop donor agreement documents and prepare donor proposals;
• Manage all donation processing and prepare subsequent donor communications;
• Work with Foundation Accountant to ensure donor software and financial software balance;
• Create queries, develop and produce reports related to appeals, events, campaigns and donor base;
• Provide technology support and training to Foundation staff on donor software;
• Manage Development Office database to ensure that all pertinent information for scholarships, alumni relations and annual fund donors is up to date and accurate;
• Assist with coordination and implementation of other Foundation programs, activities and events as requested; and
• Perform related work duties as assigned.

Required Qualifications

• Bachelor's degree from a regionally accredited college or university;
• Two (2) years of full-time professional experience working in a fundraising or financial aid environment;
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint); and
• Valid U.S. driver's license or ability to obtain one within two months of hire.

Preferred Qualifications:

• Experience working in a higher education setting;
• Experience working in community college fundraising setting;
• Familiarity with fundraising software, preferably Raiser's Edge or Raiser's Edge NXT;
• Familiarity with scholarship-specific software, preferably Award Management or Award Spring.

COMPETENCIES:

Administrative Skills : Promptly respond to requests for service and assistance; keep others in the loop as needed; maintain orderly physical and electronic records; present a professional image to students/public; follow policies and procedures;

Job Knowledge : Familiar with all the aspects of the job to be done and the environment under which that work is accomplished; a broad understanding of work as it applies both to the job and the organization;

Quality Management : Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance; monitor own work to ensure quality;

Understanding Instructions : Ability to comprehend work orders and directions; trusted to fully and completely carry out directions or work orders; ability to effectively and efficiently apply job knowledge and skills to a directive;

Attitude Toward Progress and Change : Cooperate and support change and new processes; acceptance and quality performance throughout change;

Oral & Written Communication : Speak clearly and persuasively in positive and negative situations; listen and get clarification; respond well to questions; demonstrate group presentation skills; participate in meetings; structure and convey information clearly and effectively through both formal and informal documents; review and edit written work constructively; ability to tailor to audience in mind;

Student Centered : Attention, interest, activities and efforts are centered upon the best interest of students; create and support an environment that enables learners to achieve their personal, academic, and professional goals; provide courteous and helpful responses to all customers, whether they be students, general public or employees from another department;

Support for Diversity : Support initiatives of the district, colleges and divisions to expand the human qualities that differentiate our workforce and workplace; exemplify tenants of tolerance, acceptance and interest in different viewpoints, cultures, and backgrounds and demand similar conduct of assigned staff and department;

Accountability : Accountable for own actions, decisions, errors, mistakes and/or failures to act when appropriate; accept responsibility when given, understand what duties employee is responsible for and can be counted upon to carry out those responsibilities; and

Teamwork : Demonstrate a willingness to work with, and help others in completing job assignments, the ability to accept constructive criticism, and to cooperate with fellow employees and supervisors; demonstrate alignment with the 'Yes And' culture, (e.g., being present and listening, making each other look good, embracing change and failure and choosing positivity).

TERMS OF EMPLOYMENT:

This position is available immediately and is a twelve (12) month per year, full-time exempt position. The general work hours for this position are Monday through Thursday 7:00 a.m. to 4:30 p.m., and Friday 7:00 a.m. to 12:00 p.m.; however work hours may vary due to work demands and some evening and weekend work may be required. This is an overtime exempt position.

PROCESS NOTE:

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

CONDITIONS OF EMPLOYMENT:

In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Columbia Basin College to maintain an alcohol and drug-free workplace for our employees and students.

If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.

Columbia Basin College operates under an approved affirmative action plan and encourages applications from persons of color, women, veterans and persons of disability. The Human Resources Office is accessible to those with disabilities. If you need accommodation in application or employment, contact the Human Resources Office at (509) 542-4740.

PHYSICAL DEMANDS OF POSITION:
While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach, and manipulate objects. The position requires mobility including the ability to move materials weighing up to 5 pounds on a regular basis such as files, books, office equipment, etc. and may infrequently require moving materials weighing up to 25 pounds. Manual dexterity and coordination are required more than 50% of the work period while operating equipment such as computers, telephones, and other standard office equipment.
The working conditions described below are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORKING CONDITIONS:
Usual office working conditions. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises.