Administrative Coordinator - (STA007480)

Location
Texas, United States
Salary
Salary Not Specified
Posted
Jun 08, 2021
Employment Level
Administrative
Employment Type
Full Time


Coordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory.
1. Coordinates personnel administration including employee sign-up, faculty folders, payroll and implementation of related policies and procedures.
2. Coordinates department administrative operations, including telecommunications, physical plant work orders, long distance codes, parking permits and ID card requests.
3. Maintains personnel records such as employee information, timesheets and lost time reports; tracks status of submitted personnel and administrative forms.
4. May coordinate and compile information for various programs and activities for faculty and graduate students.
5. Oversees the work assignments of clerical staff and coordinates daily office operations.
6. Coordinates all aspects of space management and conducts property inventory for the department.
7. Reviews personnel and administrative documents for adherence to university regulations prior to obtaining certifying signature.
8. Assists faculty, staff and students with personnel and administrative issues; serves as departmental liaison to administrative departments on campus.
9. Performs other job-related duties as required.

Additional Job Posting Information

The College of Pharmacy at the University of Houston is seeking outstanding candidates for an Administrative Coordinator position with the Department of Pharmaceutical Health Outcomes and Policy. This position will coordinate all the administrative operations of the department, including, but not limited to, purchasing, accounts payables, contracts, travel, and property inventory.

Qualifications :

Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience.

Additional Preferred Qualifications

The ideal candidate for this position should possess the following:

  • Experience supporting the administrative functions of a university department/office
  • Finance experience, including purchasing and/or accounts payables
  • Travel experience, including travel arrangements and reimbursements
  • PeopleSoft Finance experience
  • Concur Travel experience preferred
  • Experience with procurement cards and expense reports
  • Experience with travel cards and expense reports
  • Knowledge of state, university, and sponsored project procurement rules
  • Excellent written and verbal communication skills
  • Excellent organizational skills with the ability to manage multiple tasks and meet critical deadlines.
  • Intermediate to advanced level Excel skills


Additional Required Application Documents

Candidates interested in applying for the position must submit the following documents with the application:

  • Cover letter describing the manner in which your experience applies to the posting
  • Resume
  • Salary History
  • Diploma or GED
  • Three work references, including current and past supervisors.
    • NOTE: We will maintain your confidentiality and notify you in advance of making contact with any of your references. References will be contacted only after the interviewing process has been completed.


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