College-wide Placement Testing Coordinator

Location
Florida, United States
Salary
Salary Not specified
Posted
Jun 08, 2021
Position Type
Executive, Other Executive
Employment Level
Administrative
Employment Type
Full Time


College-wide Placement Testing Coordinator

Compensation: $46,226.34
Openings: 1
PeopleSoft ID: 4449
Formal review of applications begins: Jun 20, 2021
Department: Admissions
Location: EpiCenter

Key Position Information:


Position Summary:
The College-wide Placement Testing Coordinator plays a key role in assisting new students as they transition to the College. The Coordinator provides guidance and direction across the College to ensure that the College placement test and other standardized tests are offered in accordance with the National College Testing Association's Professional Standards and Guidelines. The Coordinator also ensures timely awarding of course credit for prior external testing (CLEP, AP, IB). This position also plays a critical role in the planning and execution of the College's commencement exercises. Working with Student Affairs leadership, the Coordinator will conduct several tasks to ensure that the chosen venue is ready for our commencement exercises and that College leadership and staff is prepared for a successful event. The Coordinator has direct interaction with students and staff who will be highlighted during College Commencement. Approximately, 70% of the time will be spent on College Placement Testing activities and 30% of the time on Commencement activities. This position reports to the Director of Admissions & Records.

Typical Essential Duties
  • Engages with testing vendors such as College Board, and College Success to ensure that the College is abreast of changes in standardized tests (ACT, SAT, PERT, etc).
  • Seek to find innovative solutions incorporating technology as needed to increase operational efficiency.
  • Works collaboratively with the campus Student Support Managers to ensure that the campus testing staff are trained on testing procedures.
  • Maintains state and federal policies and procedures for admissions and testing for course credit, and provides training to department staff and other academic and student services staff;
  • Coordinates with the accessibilities services department for students who need accommodations while testing;
  • Serves as a communication liaison between campus staff, Information Systems, Helpdesk, and Oracle Campus Solutions functional team;
  • Serves as a member of the Pinellas Education Articulation Committee (PEAC) to help ensure a smooth transition from high school to college;
  • As requested, coordinates outreach testing services at feeder high schools and other locations;
  • Prepares and manages the budget for college-wide placement testing.
  • Commencement related activities which include but are not limited to: identifying student speakers, decoration of the chosen venue, preparation of official

This is the third of four levels in the Instructional Support series. Incumbents plan, organize, coordinate, and provide educational support services in an assigned area. Responsibilities may include developing, scheduling, and implementing programs and activities that support class goals and students' academic goals; maintaining instructional equipment, materials, or other supplies; and working directly with individual or groups of students to assess and support academic progress.


Requirements::
Education:

Bachelor's degree in a related field to assigned area.

Experience:

Four (4) years’ experience in admissions, placement testing, or academic advising.

* An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in lieu of those requirements listed above.

Knowledge:
  • Assessment and statistical methods and interpretation of results;
  • Oracle Campus Solutions system relating to testing, student records and advising
  • Program coordination principles and practices
  • Academic program offerings;
  • Program coordination principles and practices;
  • Academic program offerings;
  • Customer service principles;
  • Budgeting principles;
  • Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes;
  • Advanced principles and practices in assigned area of responsibility;
  • Testing procedures and policies;
  • Recordkeeping principles;
  • Computers and related software applications.

Skills:
  • Analyzing processes, programs, and procedures and making recommendations for improvement;
  • Coordinating activities and/or programs;
  • Providing customer service;
  • Interpreting and applying applicable standards, laws, rules, and regulations;
  • Preparing and maintaining records and reports;
  • Monitoring budgets;
  • Compiling and maintaining data and information;
  • Using a computer and related software applications;
  • Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Physical:
  • Positions in this class typically require: reaching, standing, walking, grasping, feeling, talking, hearing, seeing and repetitive motions.
  • Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.


Responsibilities:

Provides leadership for interpreting student, individual and group testing results and enhance student learning; - · Plans, develops, implements and monitors department goals, policies and procedures for all SPC placement testing; - · Works collaboratively with academic deans and campus associate provosts and other administrators in the hiring, supervision and evaluation/assessment of testing staff and initiatives; - · Maintains state and federal policies and procedures for admissions and testing for course credit, and provides training to department staff and other academic and student services staff accordingly; - · Coordinates with the disabilities department for students who need testing and other accommodations and prepare staff to make arrangements to serve students; - · Prepares and manages the budget for college-wide testing; - · Serves as a communication liaison between campus staff, technical experts (AIS), Helpdesk, and Oracle Campus Solutions functional team; - · Serves as a member of the Pinellas Education Articulation Committee (PEAC) to help ensure a smooth transition from high school to college; - · As requested, coordinates outreach testing services at feeder high schools and other locations. Coordinates testing services to non-SPC students for various programs and initiatives.

  • Provides leadership for interpreting student, individual and group testing results and enhance student learning;
  • Plans, develops, implements and monitors department goals, policies and procedures for all SPC placement testing;
  • Works collaboratively with academic deans and campus associate provosts and other administrators in the hiring, supervision and evaluation/assessment of testing staff and initiatives;
  • Maintains state and federal policies and procedures for admissions and testing for course credit, and provides training to department staff and other academic and student services staff accordingly;
  • Coordinates with the disabilities department for students who need testing and other accommodations and prepare staff to make arrangements to serve students;
  • Prepares and manages the budget for college-wide testing;
  • Serves as a communication liaison between campus staff, technical experts (AIS), Helpdesk, and Oracle Campus Solutions functional team;
  • Serves as a member of the Pinellas Education Articulation Committee (PEAC) to help ensure a smooth transition from high school to college;
  • As requested, coordinates outreach testing services at feeder high schools and other locations. Coordinates testing services to non-SPC students for various programs and initiatives.


These duties are a representative sample; position assignments may vary.

Potential Frequency
1.
Coordinates and assists in the development, implementation, and supervision of instructional support goals, objectives, support services, training programs, assessments, activities, and/or other applicable program initiatives; may participate in the development and presentation of educational programs and offerings.
Daily - 30%

2.
Prepares, reviews, interprets, and analyzes a variety of information, data, applications, contracts, agreements, test results, forms, records, assessments, business correspondence, and reports; makes academic recommendations based on findings.
Daily - 10%

3.
Coordinates and processes all campus room reservations and rental agreements utilized for meetings, classroom instruction, and special events.
Daily - 20%

4.
Responds to requests for information from faculty, staff, students, outside agencies, and community regarding academic or instructional programs; researches and resolves issues, complaints, and/or other related problems.
Daily - 30%

5.
Prepares and administers budget; prepares cost estimates for budget recommendations; submits justifications for budget items; monitors and controls expenditures.
Daily - 10%

6.
Performs other duties of a similar nature or level.
As Required



To apply, visit https://web.spcollege.edu/hrapp/job/4449

The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, pregnancy, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college will not tolerate such conduct. Should you experience such behavior, please contact Pamela Smith, the director of EA/EO/Title IX Coordinator at 727-341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at eaeo_director@spcollege.edu.