Wisconsin, United States
Salary Not Specified
Jun 04, 2021
Employment Level
Employment Type
Full Time
Job no: 234308-US
Work type: Staff-Full Time
Location: Madison
Categories: Event Planning, Program Coordination, Office & Administrative Support

Position Summary:

This position serves as the administrative assistant to several leadership positions within the Division of Gastroenterology and Hepatology. This position will support the work of the Division Administrator, Section Head of Hepatology, Department of Medicine Vice Chair for Quality and Safety, and the Medical Director of Meriter Gastroenterology/Department of Medicine Director of Wellbeing. The position provides executive level leadership support to support these leaders in the successful completion of their varied academic and administrative responsibilities.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required

Minimum Years and Type of Relevant Work Experience:

Experience providing executive leadership support in a healthcare, academic or other professional setting strongly preferred. Experience in meeting and event planning preferred.

Additional Information:

Preferred candidates will have:
- Technical proficiency in Outlook, Microsoft Teams, Webex, Powerpoint etc. ability to leverage technology to its maximum potential
- Excellent oral and written communication skills
- Courteous, responsive, and service oriented
- Strong organizational skills
- Ability to manage diverse assignments simultaneously and consistently meet deadlines
- Ability to establish and maintain effective working relationships with faculty and staff
- Ability to work independently and solve problems, and to recognize where discretion/review is needed in sharing confidential/sensitive information.



Work Schedule:

Typical office hours are Monday-Friday, 8:00 a.m.-4:30 p.m. Schedule flexible to meet the needs of the division.

Appointment Type, Duration:



Minimum $19.22 HOURLY
Depending on Qualifications

Instructions to Applicants:

Please click "" to start the process. You will be required to submit a cover letter and resume/CV. Your cover letter should highlight your experience and skills as they relate to the listed qualifications.

This application will also require submission of three professional references, including your current or most recent supervisor.


Jennifer Meier
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jun 4 2021 Central Daylight Time
Applications Close: Jul 23 2021 11:55 PM Central Daylight Time

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