Assistant Athletics Director - Strategic Management

Location
West Virginia, United States
Salary
Salary Not Specified
Posted
Jun 04, 2021
Employment Type
Full Time


West Virginia University Athletics is currently accepting applications for an Assistant Athletics Director, Strategic Management opening. About the Opportunity

This position will report to the Deputy Athletic Director and be responsible for the strategic management and oversight of the Athletics’ employment lifecycle. As the Assistant Athletics Director, Strategic Management you will consult with various leaders across the Athletics’ organization to create and implement programs that will enhance the culture and employee development.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

  • 13 paid holidays ( staff holiday calendar )
  • 24 annual leave (vacation) days per year
  • 18 sick days per year
    (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
  • WVU offers a range of health insurance and other benefits (this position is a benefits-eligible non-classified staff position)
  • 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information ? Check out retirement health insurance benefits, retirement income, and FAQ’s.
  • Wellness programs
What you’ll do:
  • Maintaining communications with athletic compliance office regarding legislation and interpretation of rules and regulations related to applicable personnel matters.
  • Assisting Athletics Department Administration with the compilation and submission of selected Big 12 and NCAA reporting information surrounding personnel.
  • Serving as a member of the athletics leadership council and works in cooperation with members of the leadership council to analyze and prioritize challenges facing the unit; partners with WVU’s Talent and Culture to develop innovative solutions to support the unit’s strategies.
  • Developing and implementing programs that enhance department culture and employee engagement, including department events, professional development series, etc. Responsible for the publication and dissemination of the employee manual.
  • Managing the execution of key processes and transactions related to all aspects of employment under and serving as advisory to the Athletics senior staff team for personnel-related matters in consultation with WVU’s HR partner.
  • Overseeing all aspects of the Athletics’ employment cycle for full-time staff and provide second level oversight for a high volume of temporary staff, student workers and volunteers in compliance with University, NCAA and Big 12 Conference regulations. This position coordinates with Talent and Culture on all compensation, payroll, benefits, recruiting and workplace inquiries.
  • Manage the hiring processes including coordinating the position management process; ‎working with the Talent Strategy team to facilitate posting and recruitment of positions through WVU’s HR ‎and other national employment advertising venues; leading search committees, conducting interviews and participating in job offer processes.
  • Coordinating the onboarding of all new staff through University and departmental orientation programs.
  • Serve as employee relations consultant for Athletics and serve ‎as department liaison and Athletics representative to central Human Resource Services.‎ Consult with supervisors on trends, needs, and strengths of their areas to identify employee skills, ‎training, and behavioral expectations required to develop and retain exceptional staff.
  • ‎Facilitate the resolution of workplace conflicts through all forms of alternative dispute resolution among supervisors and employees. Recommend appropriate proactive measures to ‎directors, supervisors and employees. Advise department on alternative dispute resolution proceedings. Serve as the point of contact for Athletics surrounding employee investigations.
  • Serve as liaison to WVU’s Talent and Culture to administer the annual Performance Review process to ensure proper performance expectation and evaluation ‎processes are conducted.
  • Provide direction to staff on issues related to payroll, compensation, recruiting, benefits and other workplace inquiries in consultation with WVU’s HR Partner and Deputy Athletics Director/COO. Initiates processes as needed
  • Serve as the primary liaison to WVU’s Medical Management. Assists with the completion of various employment paperwork such as workers compensation, FMLA, etc.
  • Manages the department’s confidential employment files which includes employment agreements, employment history/transfer/promotion documents, disciplinary correspondence, etc. Ensure confidentiality of records. As well as manage sensitive and confidential information related to student-athletes, coaches and staff utilizing discretion and correct decisions.
  • Maintain knowledge of and comply with all rules, regulations, policies and guidelines of West Virginia University, the Big 12 Conference and the NCAA. Failure to adhere to these policies will result in appropriate disciplinary action including possible suspension and termination.
  • Represent the University on the highest professional level with dignity, integrity, and strength of character and will exhibit ethical behavior
  • Demonstrate a cooperative attitude towards all sports within the intercollegiate athletic program.
  • Possess the ability to adapt to any situation, make decisions and work independently
  • Manage professional and personal time to be handle time sensitive-issues, tight deadlines, extended hours beyond the normal workday, weekend work and on-call availability.


Qualifications :

Qualifications

  • Bachelor's degree in a related field
  • A minimum of three (3) years of experience involving:
    • Human Resources or Business administration,
    • Experience in higher education


Preferred Qualifications:

  • Master’s Degree in related field
  • Professional in Human Resources Certification (PHR) or Senior Professional in Human Resources Certification (SPHR) preferred
  • (3) years of experience in collegiate athletics
    • Demonstrated knowledge of NCAA Division I intercollegiate athletics
    • Demonstrated knowledge of NCAA and conference guidelines, policies, rules and regulations with the ability to interpret, apply, enforce and explain such policies and rules
Knowledge and Skills
  • Maintain high standard of ethics and integrity related to intercollegiate athletics
  • Maintain knowledge of state and University policies and procedures
  • Exhibit strong creative, organizational and interpersonal skills
  • Demonstrated ability to function professionally under high stress and confrontational circumstances
  • Demonstrated ability to manage multiple tasks for extended period of time
  • Demonstrated ability to independently plan and organize work; Proactive attitude towards work and assignments
  • Demonstrated ability to maintain and develop personal contacts with outside groups, i.e. student-athletes, professional representatives, fans, media, donors, University community
  • Demonstrated interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
  • Demonstrated knowledge of record keeping and adherence to schedule; Ability to maintain proper unit attendance and punctuality standards, work extended hours including nights and weekends
  • Ability to stay abreast of information impacting the affected area
  • Demonstrated ability to organize and motivate groups and individuals
  • Demonstrated knowledge of effected areas of involvement
  • Ability to make administrative / procedural decisions and judgments


At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests.

From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley — the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position.

Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb.

To learn more about West Virginia University, visit go.wvu.edu. View current career opportunities at careers.wvu.edu.

West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.

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