Coordinator I, College/School Events

Position Details

Requisition Number

S863P

Home Org Name

Liberal Arts Administration

Division Name

College of Liberal Arts

Position Title

Coordinator I, College/School Events

Job Class Code

EA89A

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

This position is responsible for event management for university and external constituents at the Caroline Marshall Draughon Center for the Arts & Humanities at Pebble Hill. This person will oversee the Center’s event management processes and coordinate facility details to ensure successful events. This position requires extended night, weekend and holiday hours.

Essential Functions

Responsibilities include but are not limited to the following: coordinates and manages details (security, grounds, facilities, housekeeping, parking, audio/media, volunteers, etc.) and vendors (caterers, lighting technicians, equipment installers, staging, entertainment agencies, etc.) to organize, plan, coordinate and execute events held at the Caroline Marshall Draughon Center for the Arts & Humanities at Pebble Hill; coordinates submission of event details through the AU Event Management System and AU risk management processes; oversees all details related to internal and external contracts and invoices, as well as providing on-site support for a day of event and assistance with set ups, diagram of event space, catering, and parking assistance; promotes Pebble Hill as an event space to university departments and and external clients, as well as a unique university asset for visitors interested in the history of Auburn and state of Alabama.

Education Level

Bachelor's degree from an accredited institution

Field of Study

Business Administration, Communications, Public Relations, Hospitality Management, Liberal Arts, or a related field.

Years of Experience

No experience required for entry level

Area of Experience

Requirements for Additional Job Levels

Education Level

Field of Study

Years of Experience

When a candidate has the required experience in event planning, public relations, or hospitality, but lacks the required education, they may normally apply additional relevant experience toward the education requirement, at a rate of two (2) years relevan

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Knowledge of event planning best practices.

The ability to think strategically with excellent leadership, business, organizational and management skills; demonstrated ability to maintain successful interpersonal relationships with all contacts while representing the College of Liberal Arts; ability to manage multiple priorities and projects while working as part of a team; ability to resolve complex problems through the use of creative reasoning and logic to analyze issues and provide resolutions are also essential.

Minimum Technology Skills

Minimum License and Certifications

Valid Driver’s License

Desired Qualifications

The desired candidate for this position will possess experience in large group event planning as well as experience in budget planning and management. Past marketing or sales experience and strong experience in event planning, public relations, or hospitality are highly desired.

Salary Grade

30

Salary Range

$28,000 - $46,700

Job Category

Communications/Public Relations/Marketing

Working Hours if Non-Traditional

This position requires extended night, weekend and holiday hours.

City position is located in:

Auburn

State position is located:

Alabama

List any hazardous conditions or physical demands required by this position

Posting Date

06/04/2021

Closing Date

EEO Statement

A commitment to an inclusive and diverse campus environment is required. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/23283
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Other
2. Letter of Recommendation

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How were you made aware of this opportunity?
   • AU Employment website
   • Employment websites (Indeed, HigherEd Jobs, etc.)
   • Veterans Assistance Services
   • Disability Assistance Services
   • Newspaper
   • Professional Journal
   • Listserv
   • HR email
   • Social Media
   • State Employment Service
   • Walk-in
   • Other
2. * Please select the answer that best describes your current employment relationship with Auburn University.
   • Not a current Auburn employee
   • Current Auburn employee in position less than one year
   • Current Auburn employee in position more than one year
3. * Do you have a Bachelor's degree or higher from an accredited institution in Business Administration, Marketing, Communications, Public Relations or related field OR 8 years' experience in event planning, public relations, or hospitality?
   • Yes
   • No
4. * Do you have a valid driver's license or the ability to obtain one prior to selection?
   • Yes
   • No