Administrative Assistant

Florida, United States
Salary Not Specified
Jun 07, 2021
Employment Level
Employment Type
Full Time

Job Summary

The Administrative Assistant provides administrative support to the Department of University Advancement. Acting under general supervision, the position anticipates management or unit needs, proactively solves problems and handles issues.

Florida Gulf Coast University is committed to establishing and maintaining an inclusive working and learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of the campus life reflect a diverse, multi-cultural, and international worldview.

At FGCU, we collectively stand against any individual or group that practices any form of racism, discrimination, intolerance, hate expressions, or disrespect. We are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, religious beliefs, abilities, ages, gender identities, sexual orientations, socio-economic status, cultural traditions, family statuses, and military backgrounds. FGCU strives to hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our University stronger. The University community recognizes the importance of a diverse and inclusive institution and holds these ideals as paramount for the current and future success of the institution.

We seek colleagues who promote and embrace diversity, equity, and inclusion. We encourage individuals from diverse backgrounds to apply for this position as we believe that our University will grow and move forward through a commitment of equality for all.

Job Description

Typical duties may include but are not limited to:

• Provides administrative support for the associate vice president, including responsibilities such as scheduling meetings, managing calendars, composing correspondence, editing presentations, and handling travel arrangements .

• Serves as the liaison to various constituents through correspondence, phone, and in-person contact, including responsibility for unit reception.

• Coordinates a wide variety of projects, such as events, conferences, and meetings.

• Coordinates office operations and services such as personnel, procurement, creation of purchase orders and budget control.

• Collects information, conducts research, and prepares materials for use in management or departmental discussions/meetings or for decision-making purposes.

• Coordinates office operations and services such as personnel, procurement, creation of purchase orders and budget control.

• Collects information, conducts research, and prepares materials for use in management or departmental discussions/meetings or for decision-making purposes.

• Interprets policies, procedures, rules and regulations, and provides input into development of new policies and processes.

• Creates or maintains unit filing systems or workflows, and maintains confidential information.

• Drafts or reviews correspondence or other documents.

• Provides transactional maintenance of funds and accounts of several units, departments, or colleges.

Other Duties

• Serves as the main contact for the Foundation Finance and Advancement Services suite.

• Maintains office supply inventory, interacts with vendors, or serves as contact for space, equipment or facility issues .

• May supervise or serve as a lead for other staff, including students.

• Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

High school diploma or equivalent.

Six years of relevant full-time administrative support experience.

Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook).

Preferred Qualifications:

Bachelor’s degree from an accredited institution in an appropriate area of specialization.

Work experience in a higher education setting.

Experience with Workday, Ellucian banner, Blackbaud’s Raiser’s Edge NXT or Financial Edge NXT .

Knowledge, Skills & Abilities:

Knowledge of general office procedures.

Knowledge of budget control principles, practices, and procedures.

Excellent interpersonal, verbal and written communication skills.

Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and diverse demands are involved.

Ability to operate personal computers with proficiency and learn new applications and systems.

Ability to accurately prepare and maintain records, files, and reports.

Ability to work successfully as both a member of a team and independently with minimal supervision.

Ability to thrive in an organization that values the diversity of its student body and workforce and actively promotes equity and inclusion.

Ability to interact in a professional manner with a diverse group of staff, faculty, students, and the community in a service-oriented environment.

Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure.

Ability to effectively manage the work of others by providing information, guidance and motivation.

Ability to interpret and apply laws, regulations, policies and procedures consistently.

Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable.

Ability to maintain confidentiality and discretion at all times.

Hiring Range: $19.15 - $21.35 /hr ($39,985 - $44,578 Annual)

Applications must be submitted by midnight June 17, 2021.

FGCU is an EOE AA /F/Vet/Disability Employer.

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