Budget Analyst I, Rural Institute on Disabilities
The Rural Institute on Disabilities invites applications for a part-time Budget Analyst I to join their team on-campus. The person in this position works with Principal Investigators and Project Directors across all Rural Institute externally-sponsored accounts. This position works independently and determines methods, priorities, and timelines for completing work that requires a high level of complexity, accountability, and responsibility. This includes monitoring spending on restricted projects, forecasting costs, examining, analyzing, and interpreting accounting records for the purpose of completing transactions, giving guidance, and preparing statements and reports. The individual must be resourceful and is expected to keep informed of specific grant and sponsor regulations. The budget analyst I establishes and maintains a productive working relationship and positively represents the Rural Institute through positive interactions with HR, accounts payable, student accounts, treasury, sponsored programs, and the VPR office.
Responsibilities and duties include:
- Developing and maintaining data management systems for each grant/project
- Tracking and providing documentation for ProCard purchases using Banner
- Completing deposits and abatements using Banner
- Completing non-payroll cost transfers using UApprove
- Preparing letter of appointment contracts, graduate contracts, and faculty/staff pay instructions based upon project needs and coordinated with employee’s academic department
- Completing Travel Expense Reports using GrizMart
- Completing contracts under and over $5000 using GrizMart
- Purchasing and verifying transactions (both grant supplies and office supplies)
- Completing Request for Personnel Transaction forms and hiring paperwork (students, staff, and contract professionals) using UApprove
- Recording biweekly and student payroll using GrizTimeOnline
- Working directly with Principal Investigators and Project Directors to monitor spending and plan for costs throughout the project period. Inform PI or Project Directors of any over expenditures and let them know if a budget revision is needed.
- Reconciling each grant monthly (approx. 40 counting sales and service and foundation accounts)
- Completing post award close outs of grants
- Demonstrated knowledge of generally accepted accounting principles
- Demonstrated ability to analyze and interpret details of myriad project regulations; communicate those regulations to PIs and project directors/staff
- Ability to prepare and revise budgets, and implement funding sponsor policies regarding allowable expenditure
- Demonstrated written communication skills (grammar, composition, revision)
- Demonstrated skill in MS office Suite programs. (Word, Outlook, and Excel)
- Independent problem solving and task completion.
- Excellent social and verbal communication skills, especially when under stressful, tight project/task deadlines
- Excellent time management, complex task management, and task priority skills
- Ability to gather information from multiple sources, analyze and interpret financial data
- Strong attention to detail and ability to perform financial work with minimal errors
- Ability to monitor grant activity and reconcile accounts
- Adaptability to establish effective working relationships with students, staff, faculty and administration
- Other duties as assigned
Minimum Required Experience
- Bachelor’s Degree in finance, accounting, business or related field and one (1) year of related work experience or an equivalent combination of education and experience
About the Rural Institute on Disabilities and UM
We engage in research, provide education and interdisciplinary training, and develop model services that improve the skills, abilities, quality of life and satisfaction of people with disabilities in rural communities, their families and those who support and partner with them.
We practice: (a) respectful partnership, (b) informed leadership and (c) evidence-based agenda-setting.
The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.
Nestled in at the base of Mount Sentinel and on the banks of the Clark Fork River, UM campus is described as one of the most beautiful in the US. The region boasts unparalleled year around recreational opportunities and a vibrant arts and culture community. UM offers a unique opportunity for professional growth in a magnificent environment. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.
UM provides a culture that values hard work, intellectual curiosity, diversity, collegiality, innovative thinking, and teamwork, making it a great place to grow and develop professionally. Located in the heart of western Montana’s stunning natural landscape, UM attracts first rate teachers, researchers, and students from around the world. A city within a city – with its own eateries, stores, medical facilities, banking and postal services, and zip code – UM has an increasingly diverse population and rich culture.
To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.
Position Title: Budget Analyst I
Position Number: 291800
Department: Rural Institute on Disabilities
Work Schedule: Part-time, 0.5 FTE (20 Hours a week), Monday through Friday between 8 am and 5 pm, flexible what hours are worked but would like to keep them the same from week to week.
Union Affiliation: FOCUS-MFPE
Probationary Period: Six months minimum
Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program
Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).
How to Apply
Priority Application Date: Sunday, June 13, 2021 by 11:59 PM (Mountain Time)
Complete applications received by the ‘Priority Application Date’ will be guaranteed consideration. The position will remain open until filled. Candidates are required to submit the following materials online.
A complete application Includes:
- Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
- Detailed Resume – listing education and describing work experience
- Professional References – names and contact information for three (3) professional references
Job Location Missoula, Montana, United States
Position Type Part-Time