Acquisitions and Circulation Specialist

Lewis and Clark College
Oregon, United States
Salary Not Specified
Jun 07, 2021
Employment Type
Part Time
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Working at Lewis & Clark College

The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.

Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.

Job Summary

Provides a variety of paraprofessional services to the Law Library Collections and Access department. This position manages the full process of ordering new library materials, communicates with vendors and publishers, processes library gifts, performs maintenance and repair of library materials, assists in administering the Law Library's digital repository, provides support for the full range of law library circulation activities, assists in oversight of the Law Library's team of circulation student assistants, fulfills interlibrary loan requests, and collects and produces statistical reports.

This is a part-time, benefits eligible position.

LCCSSA POSITIONS - This position is represented by the Lewis & Clark College Support Staff Association (LCCSSA) Local 4912 of the American Federation of Teachers (AFT).

The current LCCSSA Bargaining Agreement can be found here:

Application Requirements:

  • Resume

  • Cover Letter

  • Diversity Statement - The Diversity Statement should outline your experiences with diversity, equity, and inclusion. Those experiences can include, but are not limited to, the following: lived experience as a member of an underrepresented group; experience living and meaningfully interacting with individuals with a variety of identities; and professional development or other training in diversity, equity, and inclusion. If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position.

Description of Duties & Responsibilities

Order Management (50%)

  • Manages process for ordering of new library materials in variety of formats

  • Organizes and distributes selection tools received from various sources and adds local holdings information as needed

  • Reviews orders to be placed and checks for completeness of publishing information

  • Searches the online integrated library system for local holdings to avoid duplicate purchases

  • Assigns fund, vendor, and location codes

  • Creates order records

  • Searches for appropriate bibliographic records

  • Prepares and places orders

  • Receives materials and records receipt in online integrated library system

  • Verifies that orders are complete and claims unreceived material using the online integrated library system

  • Communicates with vendors and publishers to resolve problems with duplicate shipments, unfilled orders, unordered material, damaged shipments, and questionable invoices

  • Maintains the integrity of the order records, making changes as necessary

  • Verifies invoices and authorizes disbursement of funds. Enters invoices into online integrated library system and verifies fund codes

Access Services (25%)

  • Staffs Circulation desk as needed; acts as backup for library operations including opening and/or closing

  • Assists with oversight of the Law Library's team of circulation student assistants

  • Participates in collection maintenance activities including shelf reading, missing item searches, paging items, taking inventory, and shifting collection materials

Interlibrary Loan (10%)

  • Participates on interlibrary loan team

  • Fulfills daily interlibrary loan requests received via OCLC or RapidILL

  • Requests items via interlibrary loan and processes other document delivery requests

Gift Processing (5%)

  • Responsible for processing gift items

  • Creates an inventory of the donation

  • Checks the inventory against the library's holdings in the online integrated library system

  • Creates records for added items

  • Appropriately disposes of items not added to the collection

  • Sends acknowledgment of the donation

Digital Collections (5%)

  • Assists with the administration, processing, and maintenance of digital collection materials

  • Uploads documents, images, and other archival materials to the Law Library's institutional repository

  • Assigns metadata to digital objects

Physical Processing, Maintenance, and Repair (5%)

  • Processes materials added to the collection, including adding spine labels, property stamps, dust jacket covers, pamphlet binders, protective containers, and laminating film as needed

  • Repairs and rehouses damaged materials

Minimum Qualifications
  • High school diploma plus 6 years of directly related job experience OR Associate's degree and 4 years of directly related job experience OR Bachelor's degree and 2 years of directly related job experience.

  • 2 years Library experience

  • Familiarity with online integrated library systems

  • Demonstrated success in following through and completing projects

  • Excellent organizational skills and attention to detail

  • Ability to prioritize, multi-task, and distribute work to others

  • Ability to take initiative and ownership of projects

  • Ability to routinely and independently exercise sound judgement in making decisions

  • Strong public services orientation and the ability to work with diverse and varied user groups

  • Ability to communicate effectively in person, via telephone, and online via email, instant message, and other communication platforms

  • Familiarity with word processors, spreadsheets, and database management or financial management software

  • Ability to learn new software and hardware

  • Independent time management skills

Preferred Qualifications

  • Bachelor's degree

  • 5 years Library experience

  • Knowledge of interlibrary loan protocols

  • Familiarity with library catalogs and online integrated library systems, specifically Alma/Primo

  • Knowledge of Library of Congress call numbers and MARC21 bibliographic and holdings formats

  • LCCSSA Grade 15 ($24.83 per hour)

  • Benefits Eligible: Yes

  • 30 hrs per week (Part-Time)

Directions for Cover Letter

Please upload your cover letter on the My Experience screen in the resume section.

Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators

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Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Background Check

Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.

Eligibility to Work

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.

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