Administrative Assistant Operations

Massachusetts, United States
Salary Not specified
Jun 04, 2021
Employment Level
Employment Type
Full Time

Administrative Assistant Operations

About Northeastern:
Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern's comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.

About the Opportunity:
Global Experience Office Overview:
The Global Experience Office (GEO) is a central office of global education at Northeastern University, committed to ensuring that every Northeastern student has an opportunity to engage in intellectually challenging and culturally enriching experiences throughout the world. To achieve this, GEO partners with Northeastern colleges and units to integrate meaningful global experiences into their curricula and to enhance their capacity through global mobility. Northeastern's signature programs, including Dialogues of Civilizations, Global Quest, The Program, and Semester-In, are carefully designed to reflect the Northeastern University (NU) global mission, complement students' on-campus studies, deepen students' knowledge of the world and their chosen field of study, and help students develop intercultural and political sensitivity, utilize and strengthen foreign language skills, explore global career options, and grow as individuals. Through these programs, GEO facilitates global experiences for over 3,800 NU students and 200 additional foreign incoming students.

With supervision from the Senior-Director for GEO Operations, the Administrative Assistant for GEO Operations (Administrative Assistant) serves as one of the main points of contact for the GEO office, actively liaising with university administrative departments as well as vendors. This position requires the ability to work independently as well as on a team in a highly customer-interfaced role, as this position will split its time working on the GEO front desk and supporting the GEO Operations unit, supporting GEO's Systems & Data, Marketing & Communications, and Policy & Compliance teams. This position requires sound judgment in responding to inquiries as appropriate and connecting the inquirer with the applicable team members. The Administrative Assistant must have exceptional organizational skills and the ability to balance a high volume of details supporting evolving short-term and long-term global experience programs. This position is responsible for coordinating operations activities (including space reservations, email invitations, assisting with agenda setting, recording minutes, and processing food orders), and mentoring of student workers in the operations function.

With dotted line supervision under the GEO Administration & Project Manager, the Administrative Assistant for Operations assists with select office-related duties, such as purchasing supplies, reconciling office expenses, and managing inventory.

The Administrative Assistant is often the first GEO team member with whom students, faculty, university department liaisons, and external vendors interact, and therefore plays a critical role in creating an office atmosphere that is responsive to needs by exhibiting a welcoming and helpful disposition, and having a broad knowledge and understanding of the GEO office and programs.

  • Associate's Degree plus 3 years of related experience or Bachelor's Degree plus 1+ years of related
    experience required, 1+ years of university-level study abroad office experience preferred.
  • Previous experience studying abroad at the undergraduate level or time living abroad preferred, but not
  • Must have demonstrated flexibility and ability to adapt to a varying range of needs.
  • Exceptional time management, multitasking, organizational skills, and attention to detail.
  • Strong interpersonal, oral, and written communication skills.
  • Ability to interact with study abroad program representatives, faculty and students in a highly
    professional manner with an understanding of protocol and confidentiality.
  • Must have demonstrated flexibility and ability to adapt to a varying range of needs.
  • Dependability is essential.
  • Must be able to maintain a high level of confidentiality.
  • Proficiency in Excel and other Microsoft Office software is required. Comfort with learning new systems and software is required. Familiarity with Concur, Salesforce, SharePoint, Microsoft Teams, and Terra Dotta is preferred.
  • Ability to work both independently and as a member of a team.
  • Must effectively represent the University to outside institutions and universities.

    Salary Grade:

    Additional Information:
    Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

    All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

    To learn more about Northeastern University's commitment and support of diversity and inclusion, please see

    To apply, visit


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