Administrative Assistant

Location
Massachusetts, United States
Salary
Salary Not specified
Posted
Jun 04, 2021
Employment Level
Administrative
Employment Type
Full Time


Administrative Assistant

About Northeastern:
Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern's comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.

About the Opportunity:
Provide diverse reception and secretarial support for the Office of the General Counsel, including greeting visitors/clients, answering phones, taking messages, processing and tracking mail, assisting callers and visitors with questions, concerns and processes, booking travel, seminars and other registrations. Works with the Director of Administration and Finance to accurately keep record of and order supplies/inventory for the Office. Maintains Office of General Counsel calendar for conference rooms, create, organize and manage files, and assists in contract and subpoena logging/processing in SharePoint, supporting educational seminars, printing, scanning, photocopying and faxing.

Responsibilities:
Provide diverse reception and secretarial support for the Office of the General Counsel, including greeting visitors/clients, answering phones, taking messages, processing and tracking mail, assisting callers and visitors with questions, concerns and processes, booking travel, seminars and other registrations. Works with the Director of Administration and Finance to accurately keep record of and order supplies/inventory for the Office. Maintains Office of General Counsel calendar for conference rooms, create, organize and manage files, and assists in contract and subpoena logging/processing in SharePoint, supporting educational seminars, printing, scanning, photocopying and faxing.

Qualifications:
Must have at least four years of professional office/administrative experience. Associate's degree requires, Bachelor's degree preferred. The successful candidate will have excellent oral and written communication, customer service and organization skills. Must be IT proficient, including in the Microsoft Office Suite-word processing, databases and spreadsheets, SharePoint, and PowerPoint. Candidate should be professional and courteous in all interactions and communications, capable of handling confidential matters; demonstrate consistently strong interpersonal skills; and, have the ability to work collaboratively with a diverse community of faculty, staff, students and administrators. This position requires an individual who is detail oriented and able to work efficiently in a busy environment while successfully handling multiple priorities. The successful candidate will be able to work independently while keeping office personnel properly informed, demonstrate initiative, manage deadlines and be a problem solver.


Preferred Qualifications:


Salary Grade:
51

Additional Information:
Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University's commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.



To apply, visit https://careers.pageuppeople.com/879/cw/en-us/job/506526

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