Manager, Special Events

Employer
The Juilliard School
Location
New York, United States
Salary
Salary Commensurate with experience
Posted
Jun 04, 2021
Employment Level
Administrative
Employment Type
Full Time
The mission of The Juilliard School is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world, so that they may achieve their fullest potential as artists, leaders, and global citizens. The Manager of Special Events supports the Director of Special Events in creating and producing 50 cultivation, fund-raising, hospitality, school-wide functions and other special events and projects (such as annual events, annual galas, donor recognition/cultivation events, etc.), both in person and virtual. Annual events include, but are not limited to, Commencement, Convocation, high-profile/publicly-attended master classes, membership events, alumni events, various pre- and post-performance receptions, faculty and staff receptions, and special donor recognition luncheons and dinners. This role strategically partners with frontline fundraisers in the Development office, influences key stakeholders in implementing donor engagement strategies, and produces events and brand experiences that inspire Juilliard’s existing donors and increase its profile by reaching new audiences. This role and office are highly visible, regularly collaborating with the President and his Office, all Juilliard divisions, and prominent alumni and artists.   Responsibilities: • Assist the Director of Special Events with all aspects of planning, coordination, and production of events, both in person and virtual (with virtual events through at least December 2021, likely beyond) • Ensure the Juilliard brand is represented consistently, and think outside the box to bring the brand to life via innovative events and experiences that highlight Juilliard as the future of the performing arts for donors and the public  • Develop unique and original event concepts and collaborate with President, Provost, and divisional and artistic leadership to shape artistic event programming and performances • Serve as lead event producer for Annual Giving membership event season (Ovation Society and Juilliard Association events, as well as two larger all-member events) • Serve as primary event producer on select Major Gifts events as needed (e.g., donor recognition events, opening night dinners, private salons) • Independently lead events from beginning to completion, including but not limited to: identifying goal and ideating content, securing event date/location, scribing all collateral and invitation communications, tracking RSVPs and event budgets, selecting catering and rentals, communicating technical/facilities setup, planning seating and décor, orchestrating day-of event staffing, writing event briefings, and scripting remarks for school leadership • Participate in and assist all other Development events coordinated by the Director of Special Events and the Special Events Associate (Major Gifts, Alumni, etc.), as well as Division-sponsored and school-wide events (e.g., Commencement and Convocation) • Coordinate invitation lists and event mailings: gather invitees’ names and addresses, execute mailing (print or email), maintain RSVPs, create event records and track responses in Raiser’s Edge database   • Communicate effectively with numerous in-house departments to facilitate and request staff, equipment needs, delivery schedules, etc. • Work with the Development Operations team to ensure accurate gala gift and event attendance recording • Manage Events Office accounts payable, reconcile monthly expenses to ensure proper coding and amount, maintain event budget tracking, and process check requests for Special Projects and Development Special Events accounts • Communicate with high-level donors, trustees, guest artists, and other “VIPs” with high degree of sensitivity, professionalism, and maturity • Assist the Director of Special Events in overseeing and delegating to the Special Events Associate and Special Events Apprentice • Performs other related duties, as assigned   The Juilliard School has an ongoing commitment to the principles and practices of diversity and inclusiveness throughout the community and strongly encourages applications from candidates who would enhance the diversity of the School's administration.     Minimum Requirements: • Bachelor’s degree • At least 5-7  years of event experience (corporate or nonprofit) • A master of organization, meticulous attention to detail, excellent written communication skills • Strong interpersonal skills, thriving in a team-oriented and interactive environment • Extremely adept in tracking, balancing, and forecasting annual expense budgets as well as individual event budgets • Experience coordinating projects, events, or large meetings, with particular interest or experience in areas such as donor relations, stage management, house management, and/or performance production • Ability to anticipate and solve problems and make decisions independently  • Ability to simultaneously oversee multiple projects at various stages of completion • Ability to handle direction and follow instructions in a fast-paced environment and at times with minimal supervision • Ability to make procedural decisions and judgments, perform complex tasks, maintain confidentiality, and to prioritize multiple projects • Customer service experience; excellent interpersonal communication skills and professional demeanor, particularly in dealing with Board members and other VIP donors and guests • Comfortable and confident in leading meetings and speaking to your ideas and event plans/details • Ability and willingness to collaborate cross-functionally with colleagues; comfortable working independently when needed • Proficiency in Microsoft Word, Excel, and Outlook  • Ability to work evening/late-night and/or infrequent weekend events, as needed, and possible travel  • The successful candidate must be able to work well with all levels of employees, be flexible in nature, have sound judgment with an open and collaborative style that encourages teamwork and cooperation beyond the immediate team to the broader organization.  • Ability to work with a wide range of constituencies (staff, students, faculty, and administrators) with diplomacy and tact • Understanding of the mission of The Juilliard School as well as the School’s commitment to equity, diversity, inclusion, and belonging   Preferred Background: • Previous event experience in a non-profit, higher education, and/or arts organization strongly preferred • Previous experience in producing original event programming with an eye for artistic/performative elements and a keen sense of event flow strongly preferred • Working knowledge of Raiser’s Edge database (or other CRM platform) • Familiarity with email campaign platforms (e.g. Pardot, Eloqua, Constant Contact, Mailchimp) • Familiarity with event-planning software (e.g. Social Tables, Zkipster, All Seated)  • Familiarity with the performing arts and/or performance process  • Familiarity with virtual event software and platforms (e.g. Zoom, Restream, Streamyard, Brightcove, Hopin, or similar virtual event platform)  

Similar jobs

Similar jobs