Antelope Valley College
Academic Affairs Specialist (Temporary One Year ONLY)
CMS - Re-advertised
Salary: $4,948.59 Monthly
Deadline: 6/16/2021 11:59 PM Pacific
Complete job description and application available
online at: http://18.104.22.168/counter.php?id=200552
Under the general supervision of the Vice President Academic
Affairs performs professional work in implementing curriculum
actions in the preparation and dissemination of the college catalog
and schedules; prepares reports and conducts research and analysis
for projects; compiles adjunct instructor pay data through reports
and coordinates with HR/Payroll departments for processing; defines
and analyzes problems, recommends and implements computer-based and
other solutions; provides varied program assistance to the overall
instructional program; and performs related work as
• Coordinates, prioritizes, and completes activities related to
curriculum changes, production and maintenance of the college
schedules of classes and catalog, and requirements for state
reporting; ensures integrity of the Banner schedule and catalog
databases which supports schedule building, registration, FTES and
MIS reporting, faculty load and pay. (E)
• Provides informational support to the AP&P committee
(co-chairs) regarding curriculum procedures and past practices.
• Interprets and applies college policy and faculty union
contract specifics; calculates full-time faculty load including
determination of additional pay which is forwarded to payroll;
facilitates adjunct instructor pay through reports and assistance
to HR, payroll and division offices. (E)
• Gathers, researches, provides or handles documents, data or
information related to bargaining positions and negotiation
• Creates full-time faulty absence report for HR following
established practices. (E)
• Researches information; creates queries, compiles data and
prepares a wide variety of periodic and special statistical reports
related to instructional activities; investigates database issues
and determines appropriate course of action. (E)
• Interfaces with faculty, administration, and staff to provide
information and assistance regarding the instructional program.
• Serves on teams assigned small to large campus changes
including making calendar changes to the condensed calendar,
changes to the faculty contract pay process, and changes to
registration due to technology. (E)
• Serves on variety of committees as required. (E)
• Performs other duties as may be assigned.
(E = indicates essential duties of the position)
EDUCATION AND EXPERIENCE: Any combination equivalent
• two years of college-level course work in
business, secretarial science, office management or related field
• five years increasingly responsible office assistance
• Organization, policies and procedures of an
assigned area of educational administration.
• Modern office practices, procedures and equipment.
• Financial and statistical record-keeping techniques.
• Correct English usage, grammar, spelling, punctuation and
• District organization, operations, policies and
• Oral and written communication skills.
• Applicable sections of State Education Code and other
• Interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette.
• Public relations techniques.
• Provide complex administrative support to the head of a major
functional district-wide activity.
• Plan, organize, coordinate and participate in complex clerical
operations specific to the administrator's assigned areas of
• Read, interpret, apply and explain rules, regulations,
policies and procedures.
• Type at 55 words net per minute from clear copy.
• Work independently with little direction.
• Establish and maintain cooperative and effective working
relationships with others.
• Create working timelines and meet critical deadlines.
• Maintain records and prepare reports.
• Analyze situations accurately and adopt an effective course of
• Communicate effectively both orally and in writing.
• Operate a computer terminal to enter data, maintain records
and generate reports.
• Operate a variety of office equipment such as a word
processor, calculator, and copier.
• Make arrangements for meetings.
• Train and provide work direction to others.
• Make accurate mathematical calculations.
WORK DIRECTION, LEAD AND SUPERVISORY
RESPONSIBILITIES: Provides work direction to
Academic Affairs Technician.
CONTACTS: Co-workers, administration,
faculty, and other campus wide staff.
For a complete listing and details of all open positions
and how to apply, select the HR & Employment link on the AVC
Web site at https://www.avc.edu/administration/hr/employment
or contact the Human Resources Office at (661) 722-6311;
Voice/Relay, (661) 722-6300 x. 6360, 3041 West Avenue K, Lancaster,