UNIVERSITY CONFERENCE COORDINATOR

Job no: 235475-US
Work type: Staff-Full Time
Department: G SERV/CC&MS/PYLE CENTER
Location: Madison
Categories: Event Planning, Program Coordination



Position Summary:

The University of Wisconsin-Madison Conference Centers specializes in comprehensive event management which includes lodging, meals/catering, meeting rooms with audiovisual technology, recreation, and academic facilities at three locations.
- Pyle Center is comprised of 28 meeting rooms and five banquet/event spaces.
- Lowell Center is located one block east of Pyle Center and features meeting and event space as well as 157 guest rooms.
- Allen Centennial Gardens is located on the west end of campus, has over 2 acres of plantings and hardscapes, 2 large event spaces as well as many other intimate locations to reserve.

As a member of the Conference Centers Event Planning and Sales (EP&S) team, the University Conference Coordinator oversees events taking place at Conference Center locations, typically ranging from 10 to 500 participants. This position is responsible for planning and conferences and events, including identifying food and beverage service needs and preparing event budgets with the customer, as well as facilitating the event in coordination with other Conference Centers departments.

Due to the nature of the conference, meetings, and events industry, night and weekends will be required based on business needs.

Conference Centers fosters a strong commitment to internal/external customer service, workplace culture, collaboration, emotional intelligence, engagement, diversity, and inclusion. These elements are crucial to success in this position.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required

Minimum Years and Type of Relevant Work Experience:

1. Exceptional customer service skills.
2. Excellent oral and written communication skills.
3. Excellent organizational skills.
4. Knowledge of event management systems and diagram software.
5. Knowledge and experience in conference services and meeting planning.
6. Knowledge of effective sales practices.
7. Ability to work under pressure and manage multiple tasks simultaneously.
8. Quality negotiation skills to assist customers and service department providers.
9. Ability to work independently and collaboratively.
10. Ability to work within time constraints to meet delivery schedules and internal deadlines.

Additional Information:

Please note that successful applicants are responsible for ensuring their eligibility to work in the
United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment.

This position will involve working at multiple locations on campus including Lowell, Pyle, and the Gardens.

Department(s):

A024131-GENERAL SERVICES/A0241/PYLE CENTER

Work Schedule:

Nights and weekends will be required based on business needs.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $22.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

To begin the application process, click the "" button. Please submit a cover letter referring to your related work experience and a resume detailing your educational and professional background.

Contact:

Michele Blakeman
michele.blakeman@wisc.edu
608-262-7110
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )





Official Title:

UNIV CONF COORDINATOR(18500)

Employment Class:

University Staff-Ongoing

Job Number:

235475-US

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/ .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jun 3 2021 Central Daylight Time
Applications Close: Jun 17 2021 11:55 PM Central Daylight Time

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