Administrative Assistant II
- Employer
- Northern Kentucky University
- Location
- Kentucky, United States
- Salary
- Salary Not Specified
- Date posted
- Jun 3, 2021
View more
- Position Type
- Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
- Employment Level
- Administrative
- Employment Type
- Full Time
You need to sign in or create an account to save a job.
Posting Details
To create a Posting, first complete the information on this screen, then click the 'Next' button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the 'Posting Summary Page' by clicking on the 'Next' button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options.
Working Title Administrative Assistant II Department Enrollment Management Compensation Title Position Number 30000080 Position Status Regular Work Schedule
Monday – Friday, 8:15 a.m. to 4:30 p.m.
Hours per Week 37.5 Months per Year 12 Commitment to Inclusive Excellence
Northern Kentucky University embraces inclusiveness, equity, and global awareness in all dimensions of our work and seek excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged.
We are an Equal Opportunity/Equal Access/Affirmative Action institution.
Purpose of Position
Provision of administrative support to Vice President for Enrollment and Degree Management; and as necessary, Assistant Vice Presidents, and Enrollment and Degree Management Departments
Primary Responsibilities
Office support for Vice President, and as necessary Assistant Vice Presidents and departments
– maintain calendars
– generating electronic/hard copy correspondence
– facilitate travel arrangements
– travel requests
– travel expenses
– reconcile purchasing card accounts
– generate reports/presentations
Staff support
- EDM Directors Meeting:
– coordinate monthly meetings
– compile agenda/meeting materials
– transcribe notes
– faciltiate follow up on discussion items/projects
– maintain shared folders
- Special initiatives (as necessary)
– coordinate on campus meetings/focus groups
– facilitate information exchange (electronic, verbal, hard document)
– coordinate meetings
– compile agenda/meeting materials
– transcribe notes
– faciltiate follow up on discussion items/projects
Operational processes for organizational unit as necessary
- Process
– JAQs
– PARs
– purchase requisitions
– travel authorization and expense forms
– work orders
- Maintain supply inventory for EDM area
Budget
- Support VP and AVPs in monitoring area budgets:
– Enrollment/Degree Management
– Monitor budgets/create reports for EDM Departments
- Process org unit budget transfers
- Troubleshoot org unit budget issues
Qualifications
1) Associate Degree and minimum 4 years experience required;
2) Strong writing and analytical skills;
3) Demonstrated ability in project management, executive office protocols and processes;
4) Thorough knowledge of Microsoft Office: Word, Excel, Power Point;
5) Facility with HR and FI components in SAP
Any candidate who is offered this position will be required to go through a pre-employment criminal background check as mandated by state law.
Northern Kentucky University is an Equal Opportunity/Equal Access/Affirmative Action institution. We embrace inclusiveness, equity, and global awareness in all dimensions of our work and seek excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged.
Minimum Education Associate Degree Preferred Education Bachelor's Degree Minimum Experience 4 years Salary Average $18.89/hour Pay Grade S68
Requisition Number 2021S1367 Job Open Date 06/03/2021 Job Close Date Open Until Filled Yes Quick Link https://jobs.nku.edu/postings/10370 Is this an internal only posting? Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- NKU Jobs Site
- HigherEdJobs.com
- Careerbuilder.com
- Inside Higher Ed
- Employee Referral
- Indeed.com
- Other
- Do you have work related experience with SAP?
- Yes
- No
- Rate your knowledge/experience with the following software - 1
(unfamiliar) through 5 (work with extensively): Microsoft Word
Excel Powerpoint Publisher Adobe InDesign Illustrator Photoshop
Acrobat
- 1, 2, 3, 4 or 5
- What is the highest level of education attained?
(Open Ended Question)
Required Documents
- Resume
- Cover Letter/Letter of Application
- References
You need to sign in or create an account to save a job.
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert