Administrative Associate II, School of Social Work

The School of Social Work invites applications for an Administrative Associate II to join their team. The successful applicant is required to have outstanding customer service and time management skills. The person assigned to this position will assist in multiple projects, will have standard daily work and will interface with students and faculty. This role holds a key position in the department which has responsibilities working with staff, students and faculty including:

• Answering department phone calls
• Assisting with payroll
• Assisting with accounts payable and receivable
• Assist with purchase card and travel expense reconciliation
• Assist with financial management of grants
• Managing the reception desk
• Working with project leaders, managers and directors to help ensure successful completion of projects
• Working with students and academic advisors as needed
• Demonstrating a commitment to the University of Montana, the College of Health and the School of Social Work’s mission, vision and values in daily activities as well as supporting an environment of understanding, acceptance and appreciation for diversity

The successful applicant must have the ability to multitask and to work well in an organized team setting with a wide variety of people. The person in this role must also have exceptional interpersonal communication skills.

Required Skills

• Ability to deliver exceptional customer service.
• Excellent oral and written interpersonal communication skills and the ability to disseminate information to appropriate stakeholders
• Knowledge of HIPAA and FERPA laws and application. Be able to ensure absolute privacy and confidentiality with regards to protected information
• Exceptional computer skills including knowledge of Microsoft Office applications including Microsoft Outlook and the ability to learn and work in multiple computer systems simultaneously
• Ability to organize meetings, events and celebrations
• Maintain accurate data through data entry and self-auditing to ensure all systems and databases are accurate and up to date
• Ability to work independently or within a team environment
• Ability to collaborate across the college and university
• Working knowledge and ability to use office equipment such as: head phones, multi-line phones, copiers, fax machines, scanners and printers
• Physical ability to:
• Long periods of standing or sitting
• Repetitive keyboarding
• Repetitive stapling
• Repetitive filing &file retrieval
• Repetitive opening of envelopes
• Repetitive scanning
• Walking moderate distances (500 feet)
• Reaching
• Bending
• Lifting up to 30 pounds on occasion

Minimum Required Experience

• High school diploma (or equivalency), as well as at least two (2) years of professional experience working in an office environment; or any combination of experience and education that would provide the competencies required to successfully discharge the essential duties assigned to this position

Preferred Qualifications

• Bachelor’s degree or trade school completion
• 3-5 years’ work experience as an administrative associate or related field

About the School of Social Work and UM

The mission of the UM School of Social Work at The University of Montana is to effectively engage in activities integral to preparing skilled baccalaureate and master’s level social work practitioners, while promoting more just and humane social structures and outcomes within Montana, the United States, and internationally.

The University of Montana is an Equal Opportunity/Affirmative Action employer and has a student body of approximately 10,000 undergraduates and graduates, including more than 1,500 students of color and more than 900 international students and scholars from more than 70 countries. We encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disability preference in accordance with state law.

Nestled in at the base of Mount Sentinel and on the banks of the Clark Fork River, UM campus is described as one of the most beautiful in the US. The region boasts unparalleled year around recreational opportunities and a vibrant arts and culture community. UM offers a unique opportunity for professional growth in a magnificent environment. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

UM provides a culture that values hard work, intellectual curiosity, diversity, collegiality, innovative thinking, and teamwork, making it a great place to grow and develop professionally. Located in the heart of western Montana’s stunning natural landscape, UM attracts first rate teachers, researchers, and students from around the world. A city within a city – with its own eateries, stores, medical facilities, banking and postal services, and zip code – UM has an increasingly diverse population and rich culture.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

• University of Montana
• Video: UM Lifestyles
• University Highlights

Position Details

Position Title: Administrative Associate II

Position Number: NEW

Department: School of Social Work

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.

Salary: $12.92/hr

Union Affiliation: FOCUS-MFPE

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).


How to Apply

Priority Application Date: Thursday, June 17, 2021 by 11:59 PM (Mountain Time)

Complete applications received by the ‘Priority Application Date’ will be guaranteed consideration. The position will remain open until filled. Candidates are required to submit the following materials online.

A complete application Includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience
3. Professional References – names and contact information for three (3) professional references

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular