Assistant Director of Admission

Oregon, United States
Salary Not specified
Jun 03, 2021
Employment Level
Employment Type
Full Time

Assistant Director of Admission

Posting Number: R0003621
Location: Salem Campus

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Position Summary:
The Assistant Director of Admission is essential to supporting the mission and enrollment goals of Willamette University and to ensuring the current and future academic quality and fiscal health of the University. The Assistant Director of Admission participates as part of the College of Liberal Arts Admission team in all admission-related activities including, but not limited to, management of an admission territory; high school visitations and University representation at college fairs; correspondence, telephone and email contacts; conducting on-and-off campus interviews; implementation of on-and off-campus events; review of applicant files; participation in merit scholarship recommendations; and daily execution of the communication and yield strategy for admitted students.

Reasonable Accommodations Statement:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

  • Meets and/or exceeds enrollment goals from the designated travel territory for the CLA Office of Admission.
  • Six to eight weeks of admission-related travel are expected; travel includes high school visits and college fairs; receptions for prospective and admitted students; off-campus interviews; and occasional professional conferences; works collaboratively with the admission team in deciding how to manage the assigned territory and exercises discretion in planning for travel, receptions and other special events.
  • Formulates a telephone and email communication plan that follows the continuum from inquiry to application to matriculation in support of overall admission and net revenue goals.
  • Conducts extensive on- and off-campus admission interviews for prospective students, including time for parents/family members; documents the interview in a formal written evaluation which is included in the applicant's file.
  • Conducts presentations to prospective students and their parents/families during on-campus visits. The presentations include general information regarding Willamette University and specific information regarding admission policies and procedures and financial aid opportunities.
  • Application file review for Admission for the assigned territory and recommending students for admission or for review by the Admission Committee; must exercise good judgment regarding the academic, personal and co-curricular qualities Willamette desires in its student body; requires review and interpretation of transcripts, recommendations, standardized test scores, essays, interview notes and other information provided by the applicant.
  • Serves as a member of the Admission Committee during application file review.
  • Supports and participates in social networking initiatives for the CLA Office of Admission (Facebook, Twitter, Instagram, blogs etc.).
  • Safeguard the confidentiality of student, staff and university information by exercising discretion in communicating information to faculty, staff, parents, alumni and current and prospective students, and in handling departmental records and files and similar confidential materials.
  • Demonstrate the highest professional demeanor and ethical behavior while representing the University. Outstanding speaking, writing and listening skills are required.
  • Admission staff members are expected to read widely to remain current in external market conditions and identify best admission practices.
  • Performs other duties as assigned.

  • Bachelor's degree required, preferably from an independent residential liberal arts college.
  • A minimum of two years of experience working in admissions operation or related field.
  • Extensive knowledge of a University environment and undergraduate admission, preferred.
  • Strong written and verbal communication skills, including the ability to describe University programs and campus culture. The ability to articulate the value and benefits of a liberal arts education to a variety of audiences is essential.
  • The ability to work independently as well as establish and maintain collegial relations with other University staff, faculty and students is required.
  • The ability to work collaboratively as a member of a close and integrated team of admission professionals is required.
  • Demonstrated commitment to working with students from underrepresented groups with the goal of building a culturally diverse educational environment.
  • The ability to plan, organize and implement programs and projects related to the University's enrollment goals is required.
  • Technology skills to support territory management, daily contact with students, faculty, staff and others, and to support the goals and mission of the University, are essential.
  • The Assistant Director needs to have an appreciation for college-age students and the varied nature and expectations of serving that population.
  • A valid driver's license is required.
  • This position is subject to a criminal conviction record check.

  • Familiarity with Slate CRM
  • Bilingual in Spanish

  • Monday-Friday 8am-5pm, 12 months per year, occasional evenings and weekends.

Physical Demands & Working Conditions:

Work involves a variety of duties and responsibilities including travel and outreach in Willamette University's admission efforts for the College of Liberal Arts. Requires strong interpersonal and communication skills for both internal and external audiences. Service and quality of the campus visit has a significant impact on Willamette's image and student's decision to enroll.

All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.

You will need to upload the following two documents as part of your application materials in the "My Experience" section labeled Resume:
  • Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
  • Current Resume

‚ÄčIncomplete applications will not be considered.

Typical work schedule

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Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds.