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Assistant Sponsored Programs Administrator

University of Idaho
Idaho, United States
Salary Not specified
Posted date
Jun 3, 2021

View more

Position Type
Administrative, Business & Administrative Affairs, Grants & Contracts
Employment Level
Employment Type
Full Time
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University of Idaho

Assistant Sponsored Programs Administrator

Location: Moscow

Division/College: University Research (Div)

Employee Category: Classified

Pay Range: $19.50 per hour or higher depending on education and experience

Full/Part Time: Full Time

Position Summary:
Within the Office of Sponsored Programs (OSP), and under the supervision of the
Assistant Director for Sponsored Programs Operations, the Assistant Sponsored Programs Administrator (ASPA) is a training-level position under the University of Idaho's proposal submission and grants and contracts management units (Pre and Post award units). This position supports University faculty and staff to create proposals to external agencies and to manage funding received for projects in research, instruction, and other sponsored activity. The Office of Sponsored Programs is responsible for ensuring the responsible stewardship of research funding and overseeing the submission of proposals by reviewing those proposals to ensure compliance with federal, State, University and sponsor regulations and guidelines.

Minimum Qualifications:
• One or more years of research administration or sponsored programs administration experience.
• Experience serving as a liaison between internal and external entities and individuals in the coordination of activities and resolution of issues.
• Experience managing multiple projects under tight deadlines, and completing tasks with multiple interruptions and distractions.
• Experience editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials.
• Experience using standard word processing, spreadsheet and email software.
• Experience maintaining working relationships with supervisors, coworkers, and the public.
• Experience with analyzing information from a variety of sources, identifying problems, defining alternatives, and developing recommendations.
• Experience using standard word processing, spreadsheet and email software.

Preferred Qualifications:
• Bachelor’s degree
• Experience in applying University of Idaho policies and guidelines governing sponsored projects and familiarity with federal and state regulatory and compliance issues affecting universities.
• Analyzing information from a variety of sources, identifying problems, defining alternatives, and developing recommendations.
• Setting priorities and working comfortably in a fast-paced, deadline- driven environment.
• Working in a regulated environment dependent upon strict compliance with proposal guidelines, agreement or contract terms, policies, regulations and/or laws. This could include any of the below or other relevant experience:
• With contracting, subcontracting, and grant policies and procedures, including the Code of Federal Regulations 2 CFR 200.
• With sponsored programs proposal preparation, including assisting in the development of proposal applications and budgets.
• With the programs and processes of granting agencies, including federal and State agencies, and corporate and private sponsors.
• With the Banner finance and accounting system and/or Argos.
• Using the University of Idaho electronic research administration software.
• To work independently and with limited supervision.
• To establish and maintain effective working relationships with supervisors, co-workers and the public.
• To assist internal and external customers with the translation of complicated policies, procedures, regulations and/or terms and conditions.

Physical Requirements & Working Conditions:

Posting Number: SP002842P

Posting Date: 05/28/2021

Closing Date:

Open Until Filled: Yes

Special Instructions:
First consideration of applicants will be June 11, 2021. Two Assistant Sponsored Programs Administrators will be hired.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit:

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.


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