Program Officer II

Johns Hopkins University

Job Description

Classified title: Program Officer

Role/Level/Range: ACRP-4-ME

Starting Salary Range: Commensurate With Experience

Employee group: Full time

Employee subgroup (FLSA Status): Exempt

Schedule (hours/days): 8:30 am to 5:00 pm

Personnel area (School): Academic and Business Centers

Position Type: New

Org unit name and #: Jhpiego

Department name: Global Programs

Reports to (Job title): Reports to (Job title): Sr. Program Officer

General summary/purpose:

The Program Officer II will work in close collaboration with the Project Directors, country Program Managers, Finance Managers, and core management teams of global projects to support the country team(s). The Program Officer II is responsible for: ensuring that good project management practices and tools are being used to stay on scope, schedule, budget for the global project and/or country supported; providing support to global implementation and coordination with the countries and as per the responsibilities and as requested/needed by the projects and country leads. The Program Officer II is responsible for managing relationships with project primes, subrecipients and will also support quality improvement and assurance initiatives in the region and support countries

Specific duties & responsibilities:

Implementation & control

  • Support country to develop quality workplans and budgets
  • Establish and run the routine country and project operations meetings
  • Monitor service contracts and sub-awards
  • Track and manage project management standards for projects in region
  • Review/troubleshoot workplans and budgets
  • Coordinate and contribute to development of reports and appropriate review process, and ensure donor reports are completed and submitted on time
  • Review and escalate quality concerns in region (technical, project management, financial management, compliance)
  • Support regional communication needs
  • Ensure knowledge management is maintained for all projects

Leads & proposals

  • Identify leads opportunities with country team and NPD liaison
  • Serve as program lead for new proposal development (NPD) in countries that PO II supports. This includes providing budget inputs, developing illustrative workplans and conducting conduct budget reviews for proposals, development management plan.
  • Provide input to program design
  • Draft sections for proposals

Start-up

  • Develop and manage start up workplan and check list
  • Lead Project management trainings and develop Project Charters with team
  • Lead project management start-up workshops in countries
  • Conduct start-up after action reviews
  • Support country to develop quality workplan

Close-out

  • Manage close out process according to internal processes and donor guidelines
  • Conduct After Action Reviews for closed out projects

Cross-cutting internal

  • Present at all-staff meetings
  • Respond to GECO needs
  • Mentor SPCs
  • Update Leadership Team reports on country projects
  • Ensure teams are complying with PM@Jhpiego (Jhpiego’s internal project management curricula requirements
  • Mentor countries on PM@Jhpiego tools
  • Additional assignments as assigned

Minimum qualifications (mandatory):

  • MPH or equivalent
  • Certified in PMD Pro or PM@Jhpiego (Jhpiego’s internal project management curricula) (or will be within 60 days of hire)
  • 5 years related experience, such as experience as a program officer, program administrator or other work as relevant to the position (e.g., developing or implementing programs, working in health/development sector, overseas experience, working in business development, grants management, working with donor or multilateral agencies, etc.)

PROVEN EXPERIENCE AND COMPETENCIES REQUIRED

  • Successfully managing small to medium size public health projects (e.g., multiple partners, difficult donor relations, low in-country capacity) by at least 2 different types of donors, including one USG donor, with experience:
  • Submitted high quality reports submitted on time to donors
  • Managed partners as part of a consortium
  • Developed, analyzed and reviewed budgets
  • Analyzed expenses, variances, accruals, and pipelines
  • Successfully started up a new project
  • Successfully developed work plans
  • Successfully closed out a project
  • Successfully supporting new program development for multiple proposals
  • Provided significant inputs to proposals as program lead – including budget inputs and writing sections of proposals

ADDITIONAL COMPETENCIES REQUIRED

  • Strong capacity building skills: facilitating trainings, mentorship
  • Strong problem solving and decision-making: identifying the problem; locating, gathering, and organizing relevant information; generating alternatives; choosing a solution; implementing the solution
  • Strong teamwork skills: identifying team membership and role; establishing productive relationships; meeting team objectives; resolving conflicts
  • Experience with Office 365
  • Fluent in written and spoken English
  • Travel: Ability to travel 30%
Jhpiego


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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