Police Records Clerk (Safety

Location
California, United States
Salary
Salary Not specified
Posted
Jun 02, 2021
Employment Level
Administrative
Employment Type
Full Time



Position Title:
Police Records Clerk (Safety & Police) - District

Application Deadline

Interested candidates must apply by the deadline listed below by 8:00 p.m., Pacific Standard Time.
06/16/2021

Department:
Safety & Police (D)

Position Type:
Support Staff (Classified / Confidential)

College/Campus:
District

Physical location of the position:
Riverside

Employment Type:
Full-Time

Position Length:
12-month

Salary Range:
Grade G

Salary Amount:
$4,069 - $4,952

Salary Type:
Monthly

Is this position categorically (grant) funded?
No

BASIC FUNCTION:
Under the supervision of the Chief of Police, handles tasks related to the gathering, maintenance and release of confidential police records and reports; the preparation of mandated state and federal crime reports; the mastery of local, state and federal reporting requirements and protocols, and public records statutes; as well as a variety of general clerical duties.

EDUCATION:
Graduation from high school or GED equivalent.

EXPERIENCE:
Two years general clerical experience or equivalent combination of education, training, and experience which demonstrates the ability to effectively and successfully perform the duties of the position are required. Prior police-related work experience, plus extensive public contact experience and recent training in computer software and equipment are highly desired.

KNOWLEDGE OF:
Modern office procedures and Microsoft Office software applications; basic customer service principles and methods; general activities involved in a police function. Effective skills in oral and written communication.

ABILITY TO:
Communicate effectively, both verbally and in writing, with students, the public and co¬workers; accurately keyboard at a speed of not less than 35 net words per minute; accurately maintain the police records database (presently CrimeStar, but subject to change); learn police records procedures; serve customer needs including those who may be upset or angry; maintain confidentiality of criminal justice information; establish and maintain effective interpersonal relationships with those encountered in the performance of duties.

LICENSES/CERTIFICATIONS:
Must have a valid California Driver's License, and have (and maintain) an insurable driving record acceptable to the District's insurance carrier, is required.

Other:
COMMITMENT TO DIVERSITY:
Candidate must demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, staff, and the community.

CONTACTS:
May include police officers, staff, administrators, students, the community and other law enforcement agencies.

WORKING CONDITIONS:
Normal law enforcement office environment (fast-pace, multi-tasking and working under pressure).

Duties and Responsibilities:
REPRESENTATIVE DUTIES:
1. Reviews reports for completeness and resolves issues of errors and missing information with officers.
2. Records and files a variety of reports such as police reports and court citations.
3. Enters and retrieves online confidential law enforcement information on computer terminals.
4. Tracks missing reports, citations and other documents from officers.
5. Assembles court and District Attorney report packages and ensures appropriate forms are complete and attached.
6. Corresponds with District Attorney's office to ensure accurate and timely filings.
7. Furnishes the Department of Justice (DOJ) with Monthly Arrest Statistics and other mandated reports.
8. Gathers, maintains and submits, pursuant to established deadlines, information required by the US Department of Education under the 1990 Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.
9. Releases police reports to appropriate individuals, personnel and agencies following the State's public records and release of information mandates.
10. Files and completes background check inquiries from other agencies; checks for local C.O.R.I. (Criminal Offender Record Information), school and employment history and responds according to State's release guidelines.
11. Gathers statistical information and prepares reports for the Chief, sergeants, and other staff members, as necessary.
12. Provides updated information on citations and report processing; makes citation corrections.
13. Distributes and files officers' subpoenas.
14. Obtains blood evidence results from an appropriate vendor and the Department of Justice (DOJ) labs.
15. Files officer Daily Activity Logs; maintains police vehicle logs.
16. Forwards updates on procedural changes from the courts, District Attorney's Office, and Department of Motor Vehicles to department officers.
17. Keeps law enforcement forms updated and in stock.
18. Attends necessary training (introductory and ongoing) to achieve and maintain working mastery of local, state and federal statutes, regulations, requirements and protocols related to college law enforcement records.
19. Participates in District-provided in-service training programs.
20. Maintains a friendly, supportive atmosphere for students, staff, faculty, and the public.
21. Performs other duties, related to the position, as assigned.

CONDITIONS OF EMPLOYMENT:

SALARY: Salary grades consist of nine steps. A new employee is normally placed on Step 1 of the grade. Changes in step placement take place on the first day of the first month following the anniversary date of attaining permanent classified employee status until the maximum of the grade is reached.

HOLIDAYS: There are 13 holidays observed each year. A pro-rata reduction will be made for employees working less than full-time and less than twelve months.

VACATION: Employees are granted 12 days of vacation per year through the first five years of service to the District; 15 days after completion of five continuous years of service to the District; 20 days after completion of ten continuous years of service to the District; and 22 days after completion of 15 continuous years of service to the District. This computation is based on full-time, twelve-month employment. A pro-rata reduction will be made for employees working less than full-time and less than twelve months.

SICK LEAVE: One day of sick leave for each month of service is granted. This is based on full-time, twelve-month employment. A pro-rata reduction will be made for employees working less than full-time and less than twelve months. There is no limit to the number of days of sick leave which may be accrued.

FRINGE BENEFITS: The District provides a health and welfare benefit package for employees and legal qualifying dependents. Those employees working less than full-time and less than twelve months will receive a pro-rata share of the benefit package. The dollar value of the package is a subject of negotiation between the District and the Bargaining Unit.

The work location and assignment within a job classification is determined by the District and may be subject to change.

All offers of employment will be contingent upon the availability of funds and approval by the Board of Trustees.

The Riverside Community College District complies with all federal and state rules and regulations and does not discriminate on the basis of ethnic group identification, national origin, religion, age, gender, gender identity, gender expression, race, color, ancestry, genetic information, sexual orientation, physical or mental disability, or any characteristic listed or defined in Section 11135 of the Government Code or any characteristic that is contained in the prohibition of hate crimes set forth in subdivision (1) of Section 422.6 of the California Penal Code, or any other status protected by law. This holds true for all District employment opportunities. Inquiries regarding compliance and/or grievance procedures may be directed to the District's Title IX Officer/Section 504/ADA Coordinator. Harassment of any employee/student with regard to ethnic group identification, national origin, religion, age, gender, gender identity, gender expression, race, color, ancestry, genetic information, sexual orientation, physical or mental disability, or any characteristic listed or defined in Section 11135 of the Government Code or any characteristic that is contained in the prohibition of hate crimes set forth in subdivision (1) of Section 422.6 of the California Penal Code, or any other status protected by law, is strictly prohibited. The Title IX Officer, Section 504/ADA Coordinator for the District is Ms. Lorraine Jones, 3801 Market Street, Riverside, CA 92501. Telephone Number is: (951) 222-8039.

Work Hours/Work Days for Classified and Hourly Positions Only:
Monday - Friday: 8:00am - 4:30pm

Required Applicant Documents:
Resume or Curriculum Vitae
Cover Letter

Effective Employment Date:
Anticipated start date: July 2021

Application Deadline:
06-16-2021

Special Comments:
*****
IMPORTANT NOTICES:

*It is anticipated that interviews will occur sometime during the 1st or 2nd week of July.
Please note: The selection process typically concludes within four to six weeks from the closing date. There are, however, exceptions to this general guideline. Status updates will be made throughout the process. Please refer to your account for any updates to the status of your application.

******

* An electronic, RCCD on-line application must be completed to be considered. All portions of the application must be entirely filled out with all information qualifying an applicant for the position. Only information on the official RCCD application (not resumes) will be considered to determine whether an applicant meets the minimum requirements for the position for which he/she is applying.

* All supporting materials, required or optional, must also be in electronic formats and attached to the electronic, on-line application when applying. Supporting materials are only accepted as Adobe Acrobat (.pdf) or Microsoft Word files and must be less than 2 MB in size.

* An application will not be considered complete unless ALL REQUIRED DOCUMENTS are electronically attached to the application by the Application Deadline date. An incomplete file may subject the candidate to disqualification.

* Paper applications and supporting materials, including letters of recommendation, WILL NOT be accepted! All documents must be submitted electronically with the online application.

* Letters of reference, IF REQUIRED, must be NON-CONFIDENTIAL and submitted electronically when applying on-line.

* Interested candidates must apply by the deadline listed above by 8:00 p.m., Pacific Standard Time.

* The Riverside Community College District does not require testing at the initial application filing period. As you progress through the selection process, you may be required to perform a job-related test based on the needs of the work area for which you are being considered.

* The District will make reasonable accommodations for applicants with disabilities. Applicant should contact Human Resources & Employee Relations at (951) 222-8595 for assistance.

Application Types Accepted:
Classified/Management/Confidential Application

To Apply, visit:
http://pa379.peopleadmin.com/applicants/Central?quickFind=59522

jeid-75f84fa6d45eba478ccfb7f9a9392f66

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