Coordinator I/II, Business/Administrative Services

Position Details

Requisition Number

S846P

Home Org Name

Student Affairs Admin

Division Name

Student Affairs

Position Title

Coordinator I/II, Business/Administrative Services

Job Class Code

DB04

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Student Affairs at Auburn University is seeking applicants for the position of Coordinator, Business/Admin Services. This position reports directly to the Director, Financial Services and serves as coordinator of the Student Affairs Business Office. This position supports the Director in all matters involving the financial management of the division and provides assistance and resources to Student Affairs departments.

Essential Functions

• Prepares monthly financial statements and various reports for the division.
• Assists in preparing, balancing, and entering the division’s annual budget and 10-year forecast in the Anaplan budgeting and financial systems.
• Serves as primary financial coordinator for several Student Affairs departments, responsible for associated department’s accounts payable/receivable, budget reconciliation, and ensures expenditures comply with university, state, and federal guidelines, as well as timely payments and collections.
• Oversees and creates data visualization dashboards for financial metrics and performance indicators for the division, to be included in the monthly financial statement.
• Spearheads special initiatives, ad-hoc reports, and other projects as assigned to ensure goals and objectives of Student Affairs are achieved.
• Develops forms, prepares materials and presentations to distribute to the division regarding business operations and processes.
• Serves as primary Business Office liaison and communicates regularly with departmental administrative support personnel on policies and procedures regarding budgeting, procurement, purchasing, accounts payable/receivable, payroll, travel, etc.
• Maintains Business Office’s website and shared drives with relevant resources and information.

Education Level

High school diploma or equivalent

Field of Study

Years of Experience

4

Area of Experience

Administrative and financial support services

Requirements for Additional Job Levels

Level II requires a high school diploma or equivalent plus 6 years of experience in administrative and financial support services

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

-Bachelor’s degree from an accredited institution in business, management, finance, accounting, or a related field.
-Knowledge of accounting and budget principles, practices, and the analysis of financial data.
-Proficiency in Microsoft Excel.
-Organizational skills and attention to detail.

Salary Grade

30

Salary Range

$28,000 - $52,100

Job Category

Business/Accounting/Finance

Working Hours if Non-Traditional

City position is located in:

State position is located:

List any hazardous conditions or physical demands required by this position

Posting Date

06/01/2021

Closing Date

06/15/2021

EEO Statement

A commitment to an inclusive and diverse campus environment is required. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/23146
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Other

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How were you made aware of this opportunity?
   • AU Employment website
   • Employment websites (Indeed, HigherEd Jobs, etc.)
   • Veterans Assistance Services
   • Disability Assistance Services
   • Newspaper
   • Professional Journal
   • Listserv
   • HR email
   • Social Media
   • State Employment Service
   • Walk-in
   • Other
2. * Please select the answer that best describes your current employment relationship with Auburn University.
   • Not a current Auburn employee
   • Current Auburn employee in position less than one year
   • Current Auburn employee in position more than one year
3. * Do you have a high school diploma or equivalent?
   • Yes
   • No
4. * Do you have 4 years of experience in administrative and financial support services OR a degree to use in lieu of years of experience?
   • Yes
   • No
5. * Please describe your related experience in detail and provide the job titles of the positions in which you obtained it. If you do not have related experience, please enter 'N/A'
   
   (Open Ended Question)