Election Systems Certification Specialist

Posting Details

Position Title

Election Systems Certification Specialist

Additional Information

The Voting System Technical Oversight Program ( VSTOP ), a project under the Bowen Center for Public Affairs at Ball State University, welcomes applicants for a VSTOP Election Systems Certification Specialist, a full-time contract position. The individual in this position will coordinate and conduct testing of voting systems and electronic poll books for certification in the state of Indiana and collaborate with federally approved testing labs to ensure adherence to federal and state laws.

Benefits and Community





Administrative Exemption



Length of Assignment

Fiscal Year - FT Contract

Position Function

Plan, organize and monitor all of the voting system and electronic poll book certification work including, but not limited to, managing new certifications, renewals and modifications, system documentation review and field-testing oversight, working with external entities such as vendors, Indiana Election Division ( IED ), VSTLs (Voting System Testing Laboratories) U.S. Election Assistance Commission ( EAC ), and report authoring for the IEC (Indiana Election Commission) (in the case of voting systems) and SOS (Secretary of State) (in the case of ePBs (electronic poll books), and managing and maintaining various Protocols related to certification and modifications of voting systems and electronic poll books.

Minimum Education

Bachelor’s degree from an accredited institution in computer science, engineering, information technology, or a closely related field.

Minimum Experience

Experience analyzing technical documents in area of specialization or educational major.

Minimum Other

Strong written and verbal communication skills.

Authorization to work in the US

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Preferred Education

Master’s degree from an accredited institution in computer science, engineering, information technology, or a related field.

Preferred Experience

At least one year of work with election systems and/or election administration.

Preferred Other


Pre-Employment Screening

Requires successful completion of a background check and education verification.

Position Title(s) Supervised

Undergraduate Student Assistants.

Required Certifications


EEO Statement

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status or any other legally protected status.

EEO /AA Employer/Veterans/Disabled.

About Ball State University

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. Ball State aspires to be the model of the most student-centered and community-engaged of the 21st century public research universities, transforming entrepreneurial learners into impactful leaders – committed to improving the quality of life for all.


Political Science:700220

Department Information

Department Email or Phone Number


Duties & Responsibilities



Job Duty

Coordinate and conduct testing of voting systems and electronic poll books for certification in the state of Indiana; collaborate with federally approved testing labs to ensure adherence to federal and state laws.



Job Duty

Develop test plans for voting systems to ensure conformance with state code and federal standards outlined in the 2002 VVS, 2005 VVSG and 2015 VVSG .



Job Duty

Conduct research in, interpret and apply federal standards and the Indiana Election Code and Indiana Protocols for testing and certification purposes.



Job Duty

Interpret and apply state and federal election laws and guidelines to determine vendor compliancy; review applications and documentation provided by vendors prior to approval of voting system and electronic poll book tests conducted by federally accredited laboratories.



Job Duty

Perform analyses of new voting system/electronic poll book, renewal of certification, or modifications of hardware/software to determine format and content of recommendation; make certification recommendations to the Indiana Secretary of State.



Job Duty

Coordinate and lead the organization of mock elections according to specifications in the Indiana Election Code and work with vendors and state election officials to resolve technical issues arising during the testing process. Includes documentation review and vendor interviews; develop protocol for purposes of electronic poll book field testing.



Job Duty

Based on research and analysis of test reports and vendor documentation, prepare recommendation reports for the Indiana Election Commission for the certification of voting systems and for electronic poll books for the Indiana Secretary of State; draft correspondence to be sent by the Indiana Secretary of State to electronic poll book vendors regarding certification determinations



Job Duty

Develop best practices, including those for physical and cybersecurity, for testing and review of all voting systems and electronic poll books certified in the state.



Job Duty

Perform other related duties as assigned.

Posting Number


Number of Vacancies


Desired Start Date


Position End Date (if temporary)

Open Date


Applications Accepted Through Date


Open Until Filled


Information regarding transcripts

The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.

Special Instructions Summary

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Undergraduate Transcripts
  2. Master's Transcripts

Similar jobs

Similar jobs