Fiscal Specialist 2 (Non-Permanent)

Location
Washington, United States
Salary
Salary Not Specified
Posted
Jun 01, 2021
Employment Type
Full Time


Description

Columbia Basin College ('CBC' or the 'College') seeks a Fiscal Specialist 2 to perform a variety of complex fiscal duties in support of Accounting Services by interpreting and applying rules and procedures to specialized fiscal operations. Responsibilities include reviewing, developing, and maintaining accurate record keeping, reviewing fiscal activity for compliance with federal and state regulations, and exercising independent judgement in job process and problem resolution. This position reports to the Assistant Director for Accounts Receivable & Accounts Payable.

This position is open until filled. First consideration will be given to applicants whose complete application has been received by June 13, 2021 @ 11:59 PM Pacific Time.

Primary Responsibilities

  • Perform all essential accounts receivable and accounts payable functions as required, in accordance with internal control procedures;
  • Evaluate and process payables/receivables; compile and prepare periodic summaries and reports; develop, distribute, and process potential student drop lists and information for payment due date reminders sent out to students;
  • Prepare specialized reports; conduct special studies to research and/or justify fiscal requests/needs;
  • Reconcile and verify expenditures made using P-Cards and Purchase Orders using state, federal, contract, and local budgets by investigating and correcting errors;
  • Arrange all air travel according to policy; review, approve, and monitor travel paperwork, expenditures, and activities to ensure compliance with local and state regulations, policies, procedures, and contracts; develop, interpret, and maintain internal travel procedures;
  • Prepare and verify all accounts for compliance with 1099 reporting requirements; distribute 1099 forms to pertinent parties in accordance with Internal Revenue Service regulations and local policies;
  • Analyze, modify and recommend improvements in subsidiary and general fiscal record keeping systems; apply knowledge of accounts and program relationships, data flow, audit trails and internal controls to design and implement financial data systems;
  • Maintain image check system for paid issues in accordance with internal control procedures;
  • Consult with funding agencies to resolve problems and/or obtain approval for deviation from authorized procedures or expenditures;
  • Select, develop, implement and/or modify manual or automated fiscal reporting/tracking systems to address specific unit needs;
  • Perform duties of Fiscal Specialist 1; and
  • Perform other related job duties as assigned.



Required Qualifications

  • Associate's degree in Accounting, Business or equivalent from an institutionally accredited college or university; and
  • Two (2) years of fiscal record keeping experience;
OR
  • One year of relevant work experience as stated above may be substituted for each year of required education. For example, if you do not have an Associate's degree, but have one (1) year of coursework in Accounting, Business or equivalent, you may substitute three (3) years of relevant experience for the required education;

OR
  • Conversely, one (1) year of relevant 300-400 level coursework/education in the disciplines stated above may substitute for one (1) year of required experience. For example, if you have a Bachelor's degree in Accounting, Business or equivalent, but no years of experience in fiscal record keeping, your application may be considered qualified.


Skills & Abilities

Analytical Skills : Synthesize complex or diverse information; collect and research data; use intuition and experience to complement data; design work flows and procedures;

Technical Skills : Assess own strengths and weaknesses; pursue training and development opportunities; strive to continuously build knowledge and skills; share expertise with others;

Problem Solving Skills : Identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions; work well in group problem solving situations; use reason even when dealing with emotional topics;

Oral Communication Skills : Speak clearly and persuasively in positive or negative situations; listen and get clarification; respond well to questions; demonstrate group presentation skills; participate in meetings;

Customer Service Skills : Manage difficult or emotional customer situations; respond promptly to customer needs; solicit customer feedback to improve service; respond to requests for service and assistance; and meet commitments;

Written Communication Skills : Write clearly and informatively; edit work for spelling and grammar; vary writing style to meet needs; present numerical data effectively; read and interpret written information;

Professionalism : Approach others in a tactful manner; react well under pressure; treat others with respect and consideration regardless of their status or position; accept responsibility for own actions; follow through on commitments;

Cultural Competence : Accept cultural differences between people; effectively communicate information to culturally diverse staff, students and the community; ability to suspend own biases and prejudices in order to be nonjudgmental; awareness of own background/experiences and how they influence learning process and attitudes; and

Quality : Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance; monitor own work to ensure quality.

TERMS OF EMPLOYMENT:

This position is a full-time, overtime-eligible, classified staff position. This is a non-permanent position with employment up to 18 months. The typical work hours for this position are Monday through Thursday from 7:00 a.m. to 4:30 p.m. and Friday from 7:00 a.m. to 12:00 p.m.; however, must be available to work a flexible schedule when prior notice is given by the College. This position is available immediately.

PROCESS NOTE:

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

**Please note that selected interview candidates will be subject to supplemental testing that will measure skills and abilities related to this position (e.g., Communication, Analytical Skills, MS Office Simulation [Excel, PowerPoint, Outlook, and Word], Customer Service, etc.).

CONDITIONS OF EMPLOYMENT:

In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Columbia Basin College to maintain an alcohol and drug-free workplace for our employees and students.

If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.

Columbia Basin College operates under an approved affirmative action plan and encourages applications from persons of color, women, veterans and persons of disability. The Human Resources Office is accessible to those with disabilities. If you need accommodation in application or employment, contact the Human Resources Office at (509) 542-4740.

OTHER JOB ELEMENTS:

The physical demands and work environment characteristics described below are representative of those that must be met and may be encountered by an incumbent when performing the essential functions of the position. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

PHYSICAL DEMANDS:

While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach and manipulate objects. The position requires mobility including having the ability to move materials on a regular basis such as files, books, office equipment, etc. Manual dexterity and coordination are required to operate equipment such as computer keyboard, calculator, and standard office equipment.

WORKING CONDITIONS/WORK ENVIRONMENT:

Usual office working conditions. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises.

UNION CLAUSE:

This is a bargaining unit position represented by the Washington Public Employees Association (WPEA). Internal promotional, transfer and voluntary demotion applicants who have skills and abilities to perform the duties of the position will be considered prior to consideration of other applicants.

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