Purchasing Specialist

Ventura County Community College District
California, United States
Salary Not specified
Jun 01, 2021
Employment Level
Employment Type
Full Time

Purchasing Specialist

Ventura County Community College District

Salary: $58,464.00 - $80,568.00 Annually

Job Type: Full Time

Job Number: 2021-02028

Location: Districtwide (Ventura County CA), CA

Department: Districtwide

Closing: 6/13/2021 11:59 PM Pacific



Perform a variety of complex technical and analytical duties related to the acquisition and review of supplies, equipment, professional services, and contracts.
The current vacancy is a full time position (12 mos/year, 40 hrs/week) located at the District Administrative Center.

A second vacancy is anticipated, and is a full time position (12 mos/year, 40 hrs/week) located at the District Administrative Center.

Current salary information does not reflect a 2% increase that will begin July 1, 2021.


The District Administrative Center, centrally located in Camarillo, oversees administrative functions, and provides leadership and services to the District's three colleges.

More information about the purchasing department can be found here: https://www.vcccd.edu/departments/purchasing

Equity, diversity, and inclusion are essential to our culture and the work that we do within the Ventura County Community College District (VCCCD). The VCCCD is a public community college district serving residents throughout Ventura County. The VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training; basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promote academic excellence. This creates an inclusive educational and work environment for its students, employees, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, the VCCCD is committed to recruiting and employing a diverse and committed group of faculty, staff, and administrators who are dedicated to the success of all college students.

We encourage candidates who are equity-minded to submit an application for employment. We are designated Hispanic-Serving Institutions committed to racial and socio-economic diversity as it reflects our communities and student populations. We actively seek to attract candidates who share this commitment to equity, diversity, and inclusion.

The Ventura County Community College District ensures that all employees and applicants for positions will have equal opportunity for employment regardless of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.

This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, bilingual and non-bilingual, temporary and regular vacancies for the duration of the list, not to exceed one year.

Representative Duties
Review, develop, and clarify technical specifications for Requests for Proposals (RFPs), Invitations for Bids (IFBs), Requests for Qualifications (RFQ), and other contract related activities in order to ensure compliance with applicable state laws, rules, regulations and procedures. E

Order materials, supplies and equipment; prepare and develop formal and informal bid specifications for supplies, equipment, scheduled maintenance projects, and public works projects to ensure compliance with state and federal regulations. E

Analyze terms and conditions of bids and evaluate the merit of bids; ensure competitiveness of the bidding process. E

Select vendors with whom to conduct business based upon most favorable prices, quality, quantity, and delivery; monitor compliance with specifications, bid conditions, and other factors utilizing formal bid procedures and other methods. E

Review and process contracts, agreements, memorandums of understanding, and other documents while ensuring compliance with state and federal regulations and District policies and procedures. E

Negotiate prices for goods and services by verbal and written quotations. E

Schedule, conduct, and lead pre-bid and pre-proposal meetings and job walks with administrators, contractors, and other interested parties to clarify project parameters and coordinate technical specifications during the RFP and bid process. E

Evaluate and determine purchasing needs for departments; provide technical expertise to college staff and administrators in determining specifications for quotes and bids; train and counsel staff regarding purchasing operations, procedures, policies and related use of the District's automated finance system. E

Provide guidance and work direction to Purchasing Assistants and other lower level technical and support staff within the Purchasing Department; review work to ensure accuracy, completeness, and conformity with established policies and procedures. E

Work with vendors, warehouse staff, and departmental staff to coordinate inventory, shipping and delivery functions, and resolve related discrepancies. E

Participate in state-wide committees and purchasing groups. E

Meet with vendors to view product demonstrations; evaluate products and advise vendors of the District's acceptance or rejection. E

Prepare and compose Board of Trustees agenda items, develop and analyze reports and spreadsheets for bids and contracts. E

Prepare, encumber, and approve purchase orders for preapproved amounts authorized by the District. E

Coordinate and maintain the District's fixed asset system, including surplus/disposal of property and acceptance of donations/gifts. E

May conduct space planning duties and coordinate furnishing during new construction or remodeling of facilities. E

Perform related duties as assigned.

E = Essential duties.

Minimum Qualifications

Any combination equivalent to:


Graduation from a recognized college or university with a bachelor's degree in business or public administration, economics, or a related-field. Experience in addition to that listed below may be substituted for the required education on a year-for-year basis provided that graduation from high school or evidence of equivalent educational proficiency is met.


Two years of experience having primary responsibility for all phases of public procurement including the development and evaluation of quotes and bids.

Experience performing purchasing functions in a California community college preferred.

Supplemental Information
This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by June 13, 2021..

The examination process may consist of any of the following components:

A) Written/Performance Test = Qualifying (pass/fail)
B) Technical Interview = 100% weighting on final score

Applicants must meet minimum qualifications stated by the filing deadline in order to move forward in the testing process. Those candidates who meet the minimum qualifications will be invited to the written/performance test. The eight (8) candidates with the highest passing scores on the written/performance test will be invited to the technical interview.

PLEASE NOTE: All testing for this recruitment will be conducted remotely. Please see additional information regarding the test dates and location below.

Date Range: June 16, 2021 - June 20, 2021
Location: All candidates who meet the minimum qualifications will be emailed a link to the test on Wednesday, June 16, 2021 and will have until 11:59pm on Sunday, June 20, 2021 to complete the test. In order to participate in the written/performance test, you must have access to a computer and a reliable connection to the internet.

Date Range: June 28, 2021 - July 2, 2021
Location: The Technical Interview will be conducted remotely, using Zoom. In order to participate in the interview, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet.

The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.


When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications nor for the purpose of determining salary placement if you are hired. When completing the application, outline in detail your education, training (such as classes, seminars, workshops), and experience.

All required documents must be submitted by the applicant. Human Resources Department staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.

All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion.

Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. To search institutions that are recognized as accredited by CHEA or the U.S. Department of Education, visit https://www.chea.org/state-licensed-or-authorized-institutions or http://ope.ed.gov/accreditation/search.aspx. For a list of recognized organizations providing transcript evaluation services, visit list of agencies approved for foreign transcript evaluation (Download PDF reader)

The Ventura County Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

To apply, please visit https://www.governmentjobs.com/careers/vcccd/jobs/3092150/purchasing-specialist


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