Wisconsin, United States
Salary Not Specified
May 28, 2021
Employment Type
Full Time
Job no: 235368-AS
Work type: Staff-Full Time
Location: Madison
Categories: Academic Advising, Student Services/Support, Other

Position Summary:

The Office of the Registrar (RO) supports the teaching and learning mission of the University of Wisconsin-Madison by providing essential curricular, enrollment, and student-record services to the campus community. We are currently seeking a Credit Evaluation Services Specialist to join our Student Services team - a group of hard-working, detail-oriented, customer-focused professionals. This position reports to the Assistant Registrar for Credit Evaluation Services.

The individual in this position is responsible for supporting and carrying out the business operations within the Student Information System (PeopleSoft Campus Solutions SIS), imaging system (Perceptive Content), and third-party software (such as Transferology, Transfer Evaluation System (TES), and SmartPanda) specifically as it relates to the loading of transcript data and test scores, evaluation of transfer credit, and review of course syllabi by departments and schools/colleges.

This position plays a leading role in seeking continual improvements in the identification, design, development, implementation, and testing of available technologies in support of evolving and streamlining transfer credit processes. In collaboration with other units within the Office of the Registrar, Office of Admissions and Recruitment, Division of Enrollment Management, Division of Continuing Studies, departments, schools/colleges, advising units, administrative units, product vendors, and colleagues from other colleges and universities, this individual will pursue transfer credit best practices.

Individuals with experience in higher education (especially student information systems and transfer credit processes), superior attention to detail, problem-solving, analytical and data management skills, a technical mindset, and interest in working at the intersection of the student experience, student records, and business processes are strongly encouraged to apply.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's degree required

Minimum Years and Type of Relevant Work Experience:

The ideal candidate will have these core skills and competencies:
-Proactive self-starter with the ability to set and achieve goals.
-Demonstrated knowledge and understanding of transfer credit evaluation practices in higher education.
-Functional knowledge of best practices in utilizing integrated data management systems (e.g. Oracle/PeopleSoft Campus Solutions SIS) to support transfer credit processing.
-Technologically adept and willing and able to learn new software and data systems.
-Ability to interpret and apply UW-Madison and UW System transfer credit policies and procedures, as well as state statutes, related to transfer credit articulation.
-Data oriented, with an understanding of data structures and query writing.
-Functional experience implementing innovative solutions to streamline workflows and improve processes.
-Ability to professionally and effectively communicate and negotiate with diverse audiences, including associate and assistant deans, faculty and instructors, department representatives, advisors, students, and other campus colleagues.
-Ability to work effectively on a team and engage in positive, forward-thinking collaboration while evolving business processes.
-Ability to adapt to changing workflows and independently prioritize responsibilities based upon the varying demands of the position in a fast-paced environment.

Additional Information:

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment and must be able to sustain eligibility, without sponsorship, throughout the duration of their employment.



Work Type:

Full Time: 100%

Appointment Type, Duration:



Minimum $50,000 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

Please click on the '' button. You will be asked to upload a current resume and cover letter briefly describing your qualifications relevant to the position. You will also be asked to provide a document listing contact information for three (3) references.


Ann Bradshaw
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

Academic Staff-Renewable

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: May 28 2021 Central Daylight Time
Applications Close: Jun 27 2021 11:55 PM Central Daylight Time

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