Wisconsin, United States
Salary Not Specified
May 28, 2021
Employment Level
Employment Type
Full Time
Job no: 234912-AS
Work type: Staff Full or Part Time, Staff-Full Time, Staff-Part Time
Location: Madison
Categories: Health Care, Medical, Social Services, Office & Administrative Support, Other

Position Summary:

The Chair's Office Executive Assistant manages the administrative operations of the Department of Family Medicine and Community Health Chair's Office. The Executive Assistant to the Chair will report directly to the Department Administrator and will provide administrative support to leadership in meeting the community health, education, research and clinical missions of the department. The Executive Assistant will utilize discretion and operates with minimal supervision. The incumbent of the this role will interpret, analyze and assess Departmental needs and continuously monitor rules and regulations set by multiple governing bodies. The Executive Assistant to the Chair recommends Department changes, proposes and implements updates to documents and drafts reports to external entities, requiring strong critical thinking skills and writing ability. The Executive Assistant to the Chair functions as a liaison between the Department Chair, DFMCH Leadership, faculty, staff, fellows, residents, and students and other programs, synthesizing a vast array of information to advise and address issues. This position manages the Chair's calendar and triages the Chair's correspondences.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's degree is required.

Minimum Years and Type of Relevant Work Experience:

- Minimum of 3 years experience in an administrative setting assisting a senior or executive level position required. Preference will be given if administrative experience in a clinical department.
- Strong organizational, technical and communication skills in the academic and clinic areas of the medical sciences field is highly preferred.
- Excellent communication skills, both written and verbal, are required.

Preference will be given to candidates with the following experiences:
- Ability to work independently and within environments of minimal supervision.
- Ability to manage sensitive issues and maintain confidentiality at all times.
- Ability to prioritize, organize, and manage multiple ongoing projects.
- Professional level and highly efficient use of base Microsoft Office software products.

Prefix assignment determined by years of relevant work experience.

Additional Information:

We prefer to fill this position full-time at 100% FTE.

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. The Department of Family Medicine and Community Health does not sponsor work visas. Any appointment made will be contingent on the applicant being able to prove valid work status to work in the United States.

Effective January 1, 2020, the U.S. Department of Labor Fair Labor Standards Act (FLSA) will be updated to require that positions earning less than $35,568 annually be considered non-exempt under FLSA provisions for overtime (see https://www.dol.gov/whd/overtime2019/ ). Based on these rules, if the person selected for this recruitment will earn less than the new salary threshold at January 1, 2020 ($35,568 annually), he/she will be an academic staff non-exempt employee, will be paid hourly, and will receive overtime compensation for any hours worked over 40 in a workweek.

To see the principal duties of this position, please click on the "List of Duties" link above.



Work Type:

Full or Part Time: 80% - 100%

Appointment Type, Duration:



Minimum $52,318 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

To apply for this position, please click on the "" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position. You will also be asked to provide three professional/supervisor references during the application process.


Paige Neumeyer
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

Academic Staff-Renewable

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/ .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: May 28 2021 Central Daylight Time
Applications Close: Jun 11 2021 11:55 PM Central Daylight Time

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