Sponsored Projects Specialist - Subawards

General Description: First point of contact for subawards triage process for departmental workflow actions. Triage incoming new subaward requests for completion of required documentation. Support with first draft for out-year actions on active subawards. Support the Associate Director with ad hoc inquiries related to subaward support documentation. Monitor new incoming requests for coordination at weekly open actions team meeting. Coordinate subaward reporting and data entry in several JHU and federal databases. PO creation and updating, FFATA entry, visual compliance screening, interface with SPSS and SAP, Oculus uploads, and management of fully executed documents. Monitor and conduct follow up with subaward activities such as status on agreement actions with subrecipients. Perform close out activities. Participate on process improvement projects to enhance the efficiency of the subaward environment.

Duties and responsibilities:

  • Triage incoming subaward requests for completion of all required documentation. Create first draft out-year actions.
  • Independently approve purchase orders to encumber the subaward within the supply chain and accounting systems. Use the various electronic systems used for subaward administration (e.g. SAP, SharePoint, Access).
  • Recommend and enhance procedures, and administratively coordinate implementation of new or modified systems.
  • Use Excel and University systems to create periodic sponsored projects activity reports as well as other ad hoc reports as needed.
  • Assist with conversion of paper processes into a comprehensive electronic records system. Other duties as assigned.

Required Qualifications:

  • High School Diploma/GED required.
  • Five years of related administrative experience required. Bachelor's degree preferred.
  • Additional education may substitute to the extent permitted by the JHU equivalency formula. Demonstrated experience with budget/pre-award process preferred.
  • Must be detail-oriented, well-organized, and able to handle multiple projects in a deadline driven environment. Intermediate knowledge of Excel required.
  • Must demonstrate excellent verbal and written communication skills.
  • Experience with Coeus and SAP software a plus.

Classified Title:Sponsored Projects Specialist
Working Title: Sponsored Projects Specialist - Subawards
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range:$19.82 - $27.27 per hour
Employee group: Full Time
Schedule: Mon - Fri 8:30 - 5:00
Exempt Status: Non-Exempt
Location: 03-MD:Eastern High Campus, Hybrid
Department name: 10000034-Research Administration Ofc of
Personnel area: University Administration

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Johns Hopkins at Eastern


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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