Senior Accountant, Fiscal Affairs - Grants and Budget


Senior Accountant, Fiscal Affairs - Grants and Budget
Department: Fiscal Affairs
Location: Wellesley Hills
MassBay fosters educational excellence and academic success to prepare students for local and global citizenship, to meet critical workforce demands of communities, and to contribute to the region’s economic development.
Massachusetts Bay Community College values diversity, inclusion, and collaboration. We strongly encourage members of underrepresented communities to apply to join our community.
Located in Greater Boston, MassBay is a comprehensive, open-access community college offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts.
Position Summary:
The Senior Accountant for Fiscal Affairs position is a high-level position in the Fiscal Affairs office. This position is responsible for preparing monthly account reconciliations and management of grants, contracts and program financial reporting and analysis, and managing other higher-level accounting tasks, including but not limited to financial data analysis, payroll responsibilities, and budget assistance. The position also requires the following: preparation of internal and external financial and accounting reports and reconciliation of expenditures with general ledger activity, and monitoring and tracking costs. The successful candidate will ensure Federal, State, and Local compliance with all granting agency policies and regulations will minimize the College's liability on compliance matters. Reporting to the Comptroller and interacts internally with the Office of Grants Development and deans, department chairs, principal investigators, department business administrators, the Office of the Provost, and externally with sponsoring agencies’ program managers. The grants awarded are primarily for the benefit of MassBay’s diverse student population. The ideal candidate supports Massachusetts’ and MassBay’s equity plan to further educate its diverse student population.
Key Responsibilities and Duties:
  • Collaborate with the Comptroller in all accounting functions of the College;
  • Take part in creating College-wide policies and procedures and continuous workflow improvements;
  • Prepare internal and external financial and accounting reports for management and alert management of potential shortfalls or other fiscal issues;
  • Perform monthly GL reconciliations and other Fiscal Office departmental tasks as assigned;
  • Assume the primary role of financial and compliance grants manager;
  • Review monthly account balances against transactional accounts;
  • Assist with the preparation and negotiation of the Federal indirect cost disposal
  • Serve as a key member of the College’s Internal Compliance Committee;
  • Responsible for the post-award financial and accounting functions for grants, contracts, sponsored and internal programs, in accordance with federal/state regulations, generally accepted accounting principles, and College policies/guidelines;
  • Review grant and contract proposal budgets to ensure reasonableness, financial viability, and compliance with College and sponsoring agency guidelines;
  • Assist with the proofing of budgets and ensure that proper fringe benefit, overhead, and cost-sharing rates are utilized; confirm key budget assumptions with necessary departments in conjunction with the Budget Office;
  • Meet with Principal Investigator/Project Director to review responsibilities for grant management and reporting;
  • Initiate quarterly meetings to monitor progress and closing meetings at the conclusion of the grant;
  • Review cost and budget transfers as approved by grant administrators: review all grant expenditures for compliance with grant specifications. Ensure activities are correctly classified and posted to General Ledger: prepare interim and final financial reports as required by sponsoring agencies;
  • Oversee grant and contract billing and monitor receivables and draw-down funds as appropriate;
  • Collaborate with the Grant Administrator and Payroll office to ensure payroll, including fringe benefits, are allocated to grants.
  • Work with the Comptroller to write and implement comprehensive College-wide grant policies and procedures;Conduct training & workshops to all grant stakeholders on how to more efficiently and effectively manage their respective grants in the following policy, granting agency guidelines, and all applicable federal regulations related to special programs;
  • Attend professional development training, grant administrator consortium meetings and stay abreast of the Federal Office of Management and Budget Circulars and State agency requirements;
  • Assist in preparation of the annual Uniform Guidance audit support and provide supporting documentation to external auditors;
  • Other duties as assigned.

Commitment to Equity:
  • Support MassBay’s commitment to the Equity Agenda;
  • Collaborating with faculty, staff, and students on the College’s strategic initiatives dedicated to closing the equity gap related to student outcomes;
  • Support MassBay’s commitment to being anti-racist; embracing a community free of bias and inequality;
  • Contribute to discussion and review of applicable College policies with a critical lens toward diversity, equity and inclusion;
  • Engage with the Office of Diversity on issues related to underserved student success;
  • Further the examination of pertinent practices that are culturally responsive and reflective of inclusive perspectives;
  • Engage in conversations with colleagues and students regarding best practices within the discipline or programmatic related to equity and inclusion;

This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College.
All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates diversity.
Required Qualifications:
  • Bachelor's degree in Accounting, Finance or Business Administration;
  • Three to five years full-time accounting experience in a high functioning accounting office with at least one year’s experience accounting for grants;
  • Demonstrated leadership ability;
  • Ability to work independently and as a contributing member of a project-based team;
  • Excellent verbal and written communication skills as well as interpersonal and analytical skills;
  • Knowledge of Microsoft Office suite required;
  • Ability to manage and prioritize multiple tasks, meet ongoing deadlines, and perform all essential functions of the position.

Preferred Qualifications:
  • Sensitivity and commitment to the goals of Affirmative Action and workforce diversity;
  • Experience working in a diverse environment;
  • Demonstrated commitment to working with underserved students;
  • Knowledge of relevant Federal and State grant regulations or equivalent;
  • Experience in the education or government-industry;
  • Familiarity with PeopleSoft and MMARS State accounting software.

Additional Information:
Salary Range: $65,000.00 - 75,000.00 Annual Salary
Classification Type: Regular Employee
Application Deadline: June 8, 2021, or thereafter until filled.
Hiring is subject to state appropriation funding.
Final candidates are required to provide sealed transcripts and/or certifications.
Hiring is contingent upon a successful CORI clearance.
Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College’s for Affirmative Action and/or Title IX Coordinator, Lisa MacDonald, Director of Equity Compliance, lmacdonald@massbay.edu, (781) 239-3147, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education’s Office for Civil Rights.

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