Executive Associate II

Job Vacancy Announcement

Position Title

Executive Associate II

Position Type

Staff

Department

Teaching, Learning, and Student Success

FLSA

Non-Exempt

Union/Non Union

Non Union

Full Time or Part Time

Full Time

Grade

11

Salary Range

Hiring Salary Range

$51,851 to $57,036, Annually

Fixed Term/Tenure Track (Faculty Only)

Regular or Temporary

Regular

Job Description Summary

Under the direct supervision of the AVP for TLSS, this position is responsible for performing complex, confidential, and diversified administrative duties in support of faculty, staff, students and the college community.

Minimum Qualifications

  1. One to two years of college credit (30 credit hours is equivalent to one year) or equivalent formal training in related field.
  2. Combination of education and related experience for a total of four to five years of experience in the office of a senior administrator as administrative support, preferably in a higher education setting.


Criteria

CRITERIA : The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.

  1. Manages the daily appointments and activities of the AVP .
  2. Expedites workflow in the absence of the AVP .
  3. Coordinates complex, non routine meetings on- and off-campus with various individuals, committees, and constituency groups.
  4. Schedules monthly staff meetings for the AVP with his/her direct reports and coordinators, as well as monthly one-on-one meetings with each of the AVP’s direct reports.
  5. Attends and takes minutes for meetings as required; transcribes meeting minutes; and circulates the minutes via email for all involved parties.
  6. Attends college-wide meetings, forums, and other events on behalf of TLSS as required.
  7. Researches and gathers source materials for the preparation of correspondence and meeting minutes.
  8. Updates beginning-of-the-semester documents and information and disseminates to TLSS faculty and staff.
  9. Composes and edits correspondence.
  10. Answers phones, provides information, and processes messages.
  11. Handles highly confidential messages and correspondence.
  12. Demonstrates advanced proficiency in the College’s enterprise technology system and computer applications, including Owl Link, Colleague, Outlook, and Microsoft Office applications (i.e., Access, Excel, PowerPoint, and Word).
  13. Provides technical assistance for the Faculty Evaluation Plan and the Faculty Promotion and Tenure Plans.
  14. Maintains and posts First-day Handouts prior to the fall and spring semesters for faculty access.
  15. Maintains knowledge of new computer technology for departmental and college-wide use.
  16. Enters pertinent information into Colleague to process invoices, order supplies, renew periodicals, and schedule local and out-of-state travel.
  17. Coordinates complex travel arrangements for the AVP .
  18. Maintains the external presence of the TLSS area via regular maintenance and updating of the portal site.
  19. Establishes and maintains alphabetical, subjective, and numerical filing systems.
  20. Supports the Program Manager for Early/Middle College and High School Partnerships in coordinating early/middle college and high school events.
  21. Supports the Executive Vice President and Provost in the absence of his/her executive associate.
  22. Performs related work as required.


Job Requirements

  1. Must be available to work Monday through Friday, 8:30 a.m. to 4:30 p.m. Work schedule is subject to change based on department needs.
  2. Ability to communicate effectively in spoken and written standard English.
  3. As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.


Is Background Check Required?

Yes

Posting Number

PGCC160011/12

Open Date

05/27/2021

Close Date

06/10/2021

Open Until Filled

No

Background Check Statement

Prince George’s Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.

Special Instructions to Applicants

The college is currently in a Modified Academic and Business Operation ( MABO ) model, which means some of the work is being performed from remote locations. When the conditions permit, based on CDC and College Administrator’s guidelines, employees will be required to resume their work on campus as directed by management. This position is located in the state of Maryland.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Which of the following best describes your level of completed education? (Education details must be included in your application.)
    • Master's Degree or above from an accredited college/university
    • Bachelor's Degree from an accredited college/university
    • Associate's Degree from an accredited college/university
    • One to two years of college credit (30 credit hours is equivalent to one year)
    • Less than 30 credits from an accredited college/university
    • High School Diploma or GED
    • None of the above
  2. * Do you have a combination of education and related experience for a total of at least four years? See minimum qualifications for this position.
    • Yes
    • No
  3. * Briefly describe your experience referenced in the previous question. Do not enter 'See Resume'

    (Open Ended Question)

  4. * Please describe the extent of your experience experience in providing administrative support to senior administrator, preferably in a higher education setting.

    (Open Ended Question)

  5. * How did you hear about this employment opportunity?
    • HERC
    • HigherEd Jobs
    • Hispanic Outlook
    • Indeed
    • Personal Referral
    • PGCC Website
    • Social Media (LinkedIn, Twitter, Facebook)
    • The Chronicle of Higher Ed
    • The Washington Post
    • Other: Please indicate below
    • Educause
  6. How did you hear about this employment opportunity? If you selected 'Other' please indicate source:

    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
Optional Documents
  1. Cover Letter
  2. Letter of Recommendation 1


Similar jobs

Similar jobs