Administrator, Contracts & Grants I/II

Position Details

Requisition Number

S851P

Home Org Name

Sponsored Programs

Division Name

VP for Research and Economic Dev

Position Title

Administrator, Contracts & Grants I/II

Job Class Code

HC19A/B

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Provides administrative support at the Institutional level through Sponsored Programs for extramural projects including contract and grant term negotiation, proposal development assistance, review and approval, award review, contract and grant management, and contracts or grants funded equipment management.

Essential Functions

Assists with the acquisition, management, and reporting for sponsor funded equipment and materials while maintaining records and titles. Assists with the formalization of individual contracts and grants by negotiating and coordinating terms and conditions of agreements and informing appropriate parties. Assists in the administrative management of awards by approving and coordinating change orders, time extensions, budget reallocations, and monitoring reporting from inception to close-out. Serve as liaison between faculty, staff, and sponsors to advise and/or assist with the preparation and submission of proposals, review documentation for compliance with University, legal, and cost accounting standards, and other guidelines. Processes, reviews and approves subcontracts and associated documents (including invoices, modifications, etc.).

Education Level

Bachelor's degree from an accredited institution

Field of Study

Degree in Accounting, Business Administration, Engineering, a science discipline, or related field

Years of Experience

Level I requires no experience. Salary range is $35,000 to $58,400.

Area of Experience

Requirements for Additional Job Levels

Level II – Bachelor’s degree from an accredited institution in Accounting, Business Administration, Engineering, a science discipline, or related field plus two years of experience in preparing and overseeing contract and grants. Employer will consider advanced degree in lieu of experience.
Salary range for Level II is $39,300 to $65,500.

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

None Required.

Desired Qualifications

Previous experience in contracts and grants management and federal regulations. Previous experience with sub-awards/subcontracts preferred.
Knowledge of sponsored program administration and compliance with laws, regulations, and policies.
Strong interpersonal and written communications skills.
Excellent time management and organization skills.
Able to perform high quality work in a dynamic and fast paced environment.
Computer experience with specific skills in word-processing, experience with Banner financial system (highly desired) and web-based applications.

Salary Grade

32

Salary Range

$35,000 - $65,500

Job Category

Business/Accounting/Finance

Working Hours if Non-Traditional

City position is located in:

State position is located:

List any hazardous conditions or physical demands required by this position

Posting Date

05/27/2021

Closing Date

08/31/2021

EEO Statement

A commitment to an inclusive and diverse campus environment is required. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Cover letter
Resume
At least three references

Quick Link for Internal Postings

https://www.auemployment.com/postings/23186
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * How were you made aware of this opportunity?
   • AU Employment website
   • Employment websites (Indeed, HigherEd Jobs, etc.)
   • Veterans Assistance Services
   • Disability Assistance Services
   • Newspaper
   • Professional Journal
   • Listserv
   • HR email
   • Social Media
   • State Employment Service
   • Walk-in
   • Other
2. * Please select the answer that best describes your current employment relationship with Auburn University.
   • Not a current Auburn employee
   • Current Auburn employee in position less than one year
   • Current Auburn employee in position more than one year
3. * Do you have a Bachelor's degree or higher from an accredited institution in Accounting, Business Administration, Engineering, a science discipline, or related field?
   • Yes
   • No
4. * How many years of experience do you have in this type of position
   • 0 -1
   • 2-3
   • 4-5
   • 6 - 7
   • 8+
5. * Please describe your related experience in detail and provide the job titles of the positions in which you obtained it. 'Please see resume' is not a valid answer.
   
   (Open Ended Question)