Part-Time Executive Assistant

Posting Details

Job Code/Title 81231 - H - Exec Administrative Assistant GA 1 Position Number HU1469 Working Title Part-Time Executive Assistant Department Dean's Office Organizational Overview

At VCU, we Make it Real through learning, research, creativity, service and discovery — the hallmarks of the VCU experience. A premier, urban, public research university nationally recognized as one of the best employers for diversity, VCU is a great place to work. It’s a place of opportunity, where your success is supported and your career can thrive. VCU offers employees a generous leave package, career paths for advancement, competitive pay, and an opportunity to do mission-driven work.

Recruitment Pool All Applicants Anticipated Hiring Range $18-$22/hour Campus MCV Campus Position Type Hourly Hours/Week Up to 29 hours Normal work days Monday - Friday Normal work hours 8:00am - 5:00pm Job Category Administrative/ Secretarial/ Clerical Does this position provide patient or clinical services to the VCU Health System? No Does this position require a pre-placement medical assessment? No Is any portion of this position grant-funded? No Sensitive Position No Resource Critical Yes Description of the Job

The College of Health Professions welcomes applicants to apply to an exciting Part-Time Executive Assistant position reporting to the Dean. The primary purpose of this position is to:

• Provide executive assistant support to the Dean: manage calendars, plan meetings, take minutes at meetings
• Prioritize incoming phone calls, messages, and mail; assess urgency of requests and handle in a timely and professional manner, apprising Dean of potential issues and important matters
• Establish welcoming and positive atmosphere and effectively manage systems and protocols in the Dean’s Office
• Manage time sensitive matters that require problem solving and confidentiality
• Create, draft and prepare correspondence and presentation materials, on the Dean’s behalf
• Provide general administrative support to the Dean
• Assist with planning of internal and external events and meetings
• Other relevant duties as assigned

Required Qualifications

• 3+ years of administrative experience
• BS degree or equivalent work experience with progressively complex responsibility
• Possesses the organizational skill and flexibility to work effectively on multiple projects simultaneously
• Ability to prioritize tasks and nimbly move from one project to another based on competing deadlines and needs
• Considerable knowledge of standard office practices, procedures, and equipment
• Proficiency with Microsoft Office products to include Word, PowerPoint, and Excel
• Ability to exercise good judgment in making routine decisions and to use independent critical thinking and problem solving skills to anticipate and meet the needs of the Department
• Strong customer service and interpersonal skills
• Ability to work either as part of a team or independently, depending on the day-to-day needs of the department
• Excellent professional communication skills, both written and verbal
• Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU

Preferred Qualifications

• 5+ years of administrative experience
• Previous work experience with significant progressively complex responsibility in a university environment
• Experience working with Google Suite

Job Open Date 05/27/2021 Remove from posting on or before Open Until Filled Yes Special Instructions to Applicants Additional Information Quick Link https://www.vcujobs.com/postings/106426 Supplemental Questions

Required fields are indicated with an asterisk (*).

1. Describe your experience using superior prioritzation and organizational skills.
   
   (Open Ended Question)
   
   
2. Provide an example where you had to perform multiple tasks, meeting established deadlines, with minimal supervision.
   
   (Open Ended Question)
   
   
3. Please describe your experience working as a team player within an office environment in dealing with employees of various levels.
   
   (Open Ended Question)
   
   
4. Briefly describe the strength of your communication skills (especially written), including proof reading/editing language.
   
   (Open Ended Question)
   
   
5. Briefly describe your proficiency and instances of use of various programs in Microsoft Office.
   
   (Open Ended Question)
   
   

Optional & Required Documents
Required Documents

1. Cover Letter/Letter of Application
2. Resume

Optional Documents

1. Other Document
2. Reference Letter - 1
3. Reference Letter - 2
4. Reference Letter - 3