Scheduling Coordinator

Location
Maryland, United States
Salary
Salary Not Specified
Posted
May 26, 2021
Employment Type
Full Time

Position Summary/Purpose:

This position oversees all requests for use of space at the Peabody Institute. The primary responsibility of the Scheduling Coordinator is the accurate and timely management of the scheduling process and ensure that an accurate and complete schedule is maintained. This includes managing the requests from faculty, staff and students, and requires knowledge of the priorities, best practices, and policies that govern space usage.

Season Planning

  • Oversee the calendar planning process, working closely with the scheduling stake holders to create scheduling deadlines, priorities, and policies.
  • Working with the Director of Security and the Plant Ops, set building and garage hours for public events to ensure that proper staffing support is provided.
  • Working with the Registrars office, import class schedule from SIS to ArtsVision, twice a year. Make all necessary updates to class schedules in ArtsVision throughout the year.
  • Schedule and attend season planning meetings with department chairs, Peabody Preparatory and other scheduling stakeholders in order of scheduling priority.

Daily Scheduling

  • Receive and process initial requests, scheduling changes, and cancellations from faculty, staff and students for all Peabody Institute spaces.
  • Responsible for gathering preliminary event information, assessing availability of space, accommodate for support staff needs, communicating conflicts, and confirming reservations.
  • Ensure compliance with scheduling-related policies and assist in communication of scheduling procedures.
  • Assist with scheduling and use of off-campus facilities.

ArtsVision Management

  • Administer and maintain user access settings, and work to resolve user issues, as necessary.
  • Coordinate routine system updates, keep users aware of all changes, and troubleshoot technical problems in collaboration with appropriate IT staff members.
  • Train all new users of scheduling systems and continuously work with departments to illustrate new and expanded capabilities of these systems.

Minimum Qualifications:

  • High School Diploma/GED.
  • Three years related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications:

  • Bachelor’s degree.
  • 3 years experience in a position with project, event management, venue booking and/or related venue scheduling responsibilities.

Special Knowledge, Skills & Abilities:

  • Excellent organizational and customer service skills.
  • Experience creating and implementing operational systems within a complex organization.
  • Microsoft Office software experience.
  • ArtsVision software experience.
  • Experience working in a multi-venue organization.

Classified Title:Administrative Coordinator
Working Title: Scheduling Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range:$17.42 to $23.95
Employee group: Full Time
Schedule: 37.5 hours per week
Exempt Status: Non-Exempt
Location: 07-MD:Peabody Institute
Department name: 10000981-Concert Operation
Personnel area: Peabody

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Peabody Institute


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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