Administrative Coordinator



The Notre Dame of Maryland (NDMU) Physician Assistant Studies Program is seeking an energetic self-starter to join its Physician Assistant (PA) Program team of professional educators as its Administrative Coordinator. The well-qualified, right-fit candidate will join a team that includes an experienced Program Director, Medical Director, a Director of Academics, a Director of Clinical Education, Principal Faculty member(s), and several adjunct instructors. You will join the Program Director in administering and supporting a team of high-caliber individuals that will embrace and carry forward the programs commitment to leading PA students to becoming well trained, competent, and compassionate Physician Assistants. The Administrative Coordinator will participate in all facets of the administrative aspects of the program, including records that pertain to Supervised Clinical Practice Experiences, oversight of all clinical experience related administrative activities, student assessment records, and participation in program accreditation activities. The NDMU PA Studies Program provides staff with opportunities for professional growth and development, admission process support, and multiple fringe benefits.

Essential functions will include:

  1. Manage phone calls, mail, and routine face-to-face communication for the NDMU PA Program.
  2. Arranges PA program appointments and meetings, including scheduling, room reservations, and menu/food service arrangements.
  3. Processes memos, letters, and other correspondence for the PA Program Director.
  4. Prepares spreadsheets, charts, graphs, and various surveys, data sets, and assessment results for reports and presentations.
  5. Maintain confidential files and records pertaining to PA students and faculty.
  6. Process full time, instructional, and adjunct faculty contracts, personnel information, and related statistics. Creates and maintains all faculty lists.
  7. Participate in and maintain minutes for various PA Program committees.
  8. Assist with budget development, utilization, and maintenance processes.
  9. Supports the program during assessment and accreditation events.
  10. Plans and coordinates travel arrangements and program events/meetings
  11. Provides administrative support to PA Program Committees.
  12. Acts as a campus-wide ombudsman by respectfully representing the PA Program.
  13. Records and maintains minutes of various committee meetings; instructs others, as needed, for recording and maintaining various committee meetings.
  14. In collaboration with the PA Program Director, develop and implement procedures, documents, and files that will support the PA Program in meeting or exceeding all (most current) ARC-PA Standards (5th Edition.)


Job Qualifications

  • Knowledge: Minimum of an Associate‚Äôs degree with significant administrative, clerical, and organizational experience; a Bachelor degree is preferred.
  • Experience: At least three (3) years of office management/administrative assistant experience is required. (Experience in higher education and upper level administration is preferred and may be substituted for academic degree.)
  • Skills/Aptitude : Strong organizational, administrative and time management skills. Initiative and judgment to independently problem solve and prioritize. The ability to develop and implement short and long term goals. Confident public relations and interpersonal skills with the capacity to interact professionally with internal and external stakeholders across a range of titles and roles. Effective oral and written communication skills and good command of English language and grammar necessary.
  • Working Conditions: Normal office environment. Some flex hours will be required, typically for attendance at University functions outside of normal business hours


All applicants must submit:

  1. Cover letter
  2. Salary requirements
  3. Resume
  4. Contact information for 3 professional references


Additional Information:
Notre Dame of Maryland University does not discriminate in offering equal access to its educational programs and activities or with respect to employment terms and conditions on the basis of age, ancestry, color, creed, disability, gender, gender identity, genetic information, marital status, national origin, race, religion, sex, sexual orientation, or protected veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policy: Greg FitzGerald, Chief of Staff, Notre Dame of Maryland University, 4701 North Charles Street, Baltimore, MD 21210, 410-532-5109.
For all other employment inquiries, please contact Human Resources at 410-532-5898 or human_resources@ndm.edu. Notre Dame of Maryland University is an EEO/AA employer.

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