Administrative Coordinator



The Notre Dame of Maryland (NDMU) Physician Assistant Studies Program is seeking an energetic self-starter to join its Physician Assistant (PA) Program team of professional educators as its Administrative Coordinator. The well-qualified, right-fit candidate will join a team that includes an experienced Program Director, Medical Director, a Director of Academics, a Director of Clinical Education, Principal Faculty member(s), and several adjunct instructors. You will join the Program Director in administering and supporting a team of high-caliber individuals that will embrace and carry forward the programs commitment to leading PA students to becoming well trained, competent, and compassionate Physician Assistants. The Administrative Coordinator will participate in all facets of the administrative aspects of the program, including records that pertain to Supervised Clinical Practice Experiences, oversight of all clinical experience related administrative activities, student assessment records, and participation in program accreditation activities. The NDMU PA Studies Program provides staff with opportunities for professional growth and development, admission process support, and multiple fringe benefits.

Primary responsibilities will include, but will not be limited to :

  1. Manage phone calls, mail, and routine face-to-face communication for the NDMU PA Program.
  2. Arranges PA program appointments and meetings, including scheduling, room reservations, and menu/food service arrangements.
  3. Processes memos, letters, and other correspondence for the PA Program Director.
  4. Prepares spreadsheets, charts, graphs, and various surveys, data sets, and assessment results for reports and presentations.
  5. Maintain confidential files and records pertaining to PA students and faculty.
  6. Process full time, instructional, and adjunct faculty contracts, personnel information, and related statistics. Creates and maintains all faculty lists.
  7. Participate in and maintain minutes for various PA Program committees.
  8. Assist with budget development, utilization, and maintenance processes.
  9. Supports the program during assessment and accreditation events.
  10. Plans and coordinates travel arrangements and program events/meetings
  11. Provides administrative support to PA Program Committees.
  12. Acts as a campus-wide ombudsman by respectfully representing the PA Program.
  13. Records and maintains minutes of various committee meetings; instructs others, as needed, for recording and maintaining various committee meetings.
  14. In collaboration with the PA Program Director, develop and implement procedures, documents, and files that will support the PA Program in meeting or exceeding all (most current) ARC-PA Standards (5th Edition.)


Qualifications

  1. Graduation from an accredited Physician Assistant Program or Medical School.
  2. Educational Requirement: Possession of Master’s degree is a minimum requirement for Physician Assistants (PAs); Doctorate Degree is preferred.
  3. Current and valid NCCPA Certification for Physician Assistants; Maryland licensure, or eligibility for licensure, is required for PAs.
  4. Current and valid Maryland licensure is required for Physicians; Board Certified by an American Board of Medical Specialties (ABMS) or American Osteopathic Association (AOA) approved specialty board is also required.
  5. A minimum of three years of clinical practice experience as a PA or Physician.
  6. Experience delivering instruction in a graduate medical education program is highly desired.


Additional Information:
Notre Dame of Maryland University does not discriminate in offering equal access to its educational programs and activities or with respect to employment terms and conditions on the basis of age, ancestry, color, creed, disability, gender, gender identity, genetic information, marital status, national origin, race, religion, sex, sexual orientation, or protected veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policy: Greg FitzGerald, Chief of Staff, Notre Dame of Maryland University, 4701 North Charles Street, Baltimore, MD 21210, 410-532-5109.

For all other employment inquiries, please contact Human Resources at 410-532-5898 or human_resources@ndm.edu. Notre Dame of Maryland University is an EEO/AA employer.

Please submit application materials, including a cover letter that describes how you will contribute to the success of this graduate medical education program and an up-to-date resume or curriculum vitae. Address questions to jgoble@ndm.edu.

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