Job no: 234563-FTF
Work type: Temporary
Location: Madison
Categories: Accounting, Finance, Purchasing, Animal Care, Veterinary Medicine, Human Resources, Payroll, Office & Administrative Support

Position Summary:

This position provides daily support to UW Veterinary Care's hospital administration team. This position is a member of a close team that supports the veterinary hospital in providing excellent patient care. The position is also the "face of the admin office," so a helpful and positive attitude is vital.

Job responsibilities include, but not limited to:
1. Provide administrative support to the hospital administration team
2. Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
3. Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
4. Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation
5. Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

H.S. Diploma is Preferred Minimum. Bachelor's degree not required, but consideration given.

Minimum Years and Type of Relevant Work Experience:

At least one year of office-related administrative experience preferred. Previous university administrative experience highly desirable. Highly organized individual with excellent verbal and written communication skills required. Ideal candidate will be proficient in Microsoft Office Suite (Excel, Outlook, Teams, Word, PowerPoint, etc.) and comfortable learning and using new technology. Ideal candidate will also be comfortable speaking with clients and colleagues on the phone and in-person.

Additional Information:

This is a two-year project position, with potential to become a permanent placement, based on department need and finances.

UW Veterinary Care offers competitive wages (including night and weekend differential, if applicable), outstanding employee benefits (, ample paid time off (, and financial support for continuing education and pursuing specialty certification.

The UW-Madison campus and the surrounding area have many enriching opportunities. Madison was named the most bike-friendly city; the Dane County Farmer's Market is one of the largest in the nation; Madison has the most restaurants per capita of any U.S. city; Madison consistently ranks as a top community in which to live, work, and play; and the University is nationally recognized for academics and athletics. Please see the following link for more information:



Work Schedule:

Monday-Friday, 8:00AM-5:00PM, with 1 hour for lunch

Variable and on-call hours are required by the hospital.

This is a two-year project position, with potential to become a permanent placement, based on department need and finances.

Appointment Type, Duration:

Terminal, 24 month appointment.
This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding


Minimum $18.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

Begin the online application process by clicking the '' button. Applicants are asked to upload a cover letter outlining your experience as related to the position, current resume, as well as a list of professional references.


Kate Hawley
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

University Staff-Fixed Term

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: May 26 2021 Central Daylight Time
Applications Close: Jun 22 2021 11:55 PM Central Daylight Time

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