Graduate Program Coordinator

University of Colorado Boulder
Colorado, United States
Salary Not Specified
May 26, 2021
Employment Type
Full Time

Job Summary

The Department of Civil, Environmental and Architectural Engineering (CEAE) encourages applications for Graduate Program Coordinator ! Our mission is the education of undergraduate and graduate students to become leaders in the professional practice of engineering, contributing to technological advances that benefit humankind while improving the earth’s physical and biological resources.

This position is responsible for administrating graduate programs in CEAE. This work involves the administration needed to support students through application, course enrollment, graduate exams, and graduation. This position provides support to the department chair, administrative faculty for graduate studies, staff and students by disseminating information and accurately interpreting department, college and university rules. This position formally reports to the Senior Graduate Academic Advisor and will support in maintaining graduate documentation regarding applicants, matriculants and graduates to support general information.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

Founded in 1893, CEAS is the second largest of seven schools and colleges at one of the nation's top public research institutions. As the University of Colorado's flagship university, CU Boulder has selective admissions standards and a comprehensive array of undergraduate and graduate programs.

The college’s mission is to generate new knowledge in engineering and related fields and to equip students from a diverse set of backgrounds to become leaders and citizens responsible for the improvement of individuals and society. Our vision is to be a recognized world leader for excellence and innovation in engineering research and education, with an emphasis on inclusive excellence, active learning, and global society.

What Your Key Responsibilities Will Be

Graduate Program Administration
  • Maintains accurate student records per departmental, college and university policy and procedures.
  • Reviews and processes course agreements and independent study forms.
  • Assists faculty in the administration of comprehensive and final exams and grade cards.
  • Manage graduation process, advise students of deadlines; collects required forms, verifies accuracy and signatures and submit to Graduate School. Works closely with the Senior Graduate Program Advisor to ensure student deadlines are met.
  • Declares and awards certificates for degree and non-degree seeking students.
  • Tracks graduate student progress with respect to departmental achievements such as completion of comprehensive exams and final defense.
  • Builds and maintains graduate student database content for use in advising; processes transfer credit requests; releases advising holds on student accounts as appropriate.
  • Tracks retention and performance of women and underrepresented groups, and related anecdotal information, and advises the Chair and Associate Chair of relevant trends and possible interpretations.
  • Informs students and faculty about fellowship opportunities, including those for women and underrepresented groups. Assists with and implements the administrative process for program/department/college/university funding opportunities.
  • Maintains the department’s Graduate Handbook by updating important information disseminated by the department, college or Graduate School.
  • Provides administrative support to the Graduate Program and Students (P&S) committee on issues related to graduate student policies and procedures, graduate student handbook, and graduate student community and climate.
  • Collaborates with the Graduate Program and Students (P&S) committee on the annual catalog edits process and maintains and updates degree plans and degree audits.
  • Recommends improvements to reports and processes crafted to meet department and student needs.
  • Coordinates with GEC and other engineering graduate program advisors (GPAs) in the college regarding broader programmatic issues.

Graduate Admissions and Recruitment
  • Supports graduate student recruitment efforts by generating (and sending) admission decisions and offer letters.
  • Collaborates with the Senior Graduate Program Advisor to craft and determine the process for gathering, maintaining, and analyzing graduate statistics and recruitment data regarding applicants, matriculants and graduates, and benchmarks against peer programs.
  • Designs and determines the process for graduate student orientation, working with CEAE faculty members and staff, CU Library Services, lead TAs, and the Graduate Student Organization, to plan for and to prepare presentations with the departmental Programs and Students Committee (P&S) committee.
  • Disseminates information regarding focus-area research opportunities and curriculum requirements, available university services, department, program, and Graduate School regulations and policies, and general information about the surrounding Boulder community.

Advising and Counseling
  • Provides point of contact for students on course registration issues.
  • Builds and manages annual audit of graduate student progress and accomplishments in partnership with graduate students and faculty advisors; conducts a yearly survey of graduate students.
  • Advises and counsels current students, faculty and staff on policies, procedures, rules, regulations, and graduation requirements. Is deeply knowledgeable about program, department, college, and Graduate School policies and procedures.
  • Provide consultations on policy and campus resources to faculty and leadership as requested, when student issues arise.
  • Consults with the appropriate undergraduate advisor(s) as needed regarding BS/MS (BAM) concurrent degree students. Assists with the BAM student application process in OnBase.
  • Maintains an understanding of curricula, rules and policies at the department/program, college and university levels, and articulates these to students and faculty in the department.

  • Works with the communications and marketing team to ensure that information on the department's graduate program website is accurate and that email lists are accurate/maintained.
  • Participates in professional development activities.
  • Other duties as assigned.

What We Can Offer

The salary range for this position is $48,000 - $53,000 annually.


The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements
Be Engaged. Be Dynamic. Be Boulder.

What We Require

Bachelor’s degree from an accredited institution. Equivalent combination of education and experience may substitute.

What You Will Need

  • Highly detail-oriented with the ability to handle multiple tasks and competing priorities.
  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
  • Outstanding customer service skills and attention to detail.
  • Demonstrated ability to work as a member of a team and within a collaborative work environment.
  • Exceptional organizational, planning, analytical, problem-solving and technical skills.
  • Ability to work independently, prioritize multiple projects and requests, and work in a fast-paced environment.
  • Demonstrated passion for working with students from onboarding to graduation within a fast-paced setting.
  • Sensitivity to and appreciation of cultural, political, and geographical differences, with the ability to work well with faculty, staff, and students from around the world.
  • Demonstrated commitment and leadership ability to advance diversity and inclusion.
  • Demonstrated experience with Microsoft Office (Word, Excel, PowerPoint).
  • Demonstrated experience with Cloud-based services such as Dropbox, Google Drive, and/or Google’s G Suite.
  • Willingness to work in an environment that may demand some flexibility or evening/weekend work.

What We Would Like You To Have

  • One year of professional-level experience supporting graduate students in STEM subject areas at a college or university setting.
  • Familiarity with University of Colorado's Student Information Systems (CU-SIS).
  • Experience with software that handles online applications and CRM for graduate student recruiting and admissions (Slate).
  • Established skills and experience using technologies that support academic advising best-practices.
  • Experience working with the academic and administrative structure, procedures, rules, expectations, policies, regulations, and formal and informal norms affecting students in a graduate program.

Special Instructions

To apply, please submit the following materials:
  1. A current resume.
  2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.

We may request references at a later time.

Please apply by June 14, 2021 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs .

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

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