Assistant Director of Academic Advising-Events

Posting Details

Job Title Assistant Director of Academic Advising-Events Posting Number S938P Classification Title

Serves in a lead academic advisor role and supports the Director and Associate Director with training of new Academic Advisors on proper execution of services and business processes involving populations of students. Provides overall leadership, direction, and oversight of the division of the Academic Advising department dedicated to events. Maintains targeted programmatic oversight in preparation for, and in support of, university sponsored projects and events. Maintains supervisory responsibility over two or more advising clusters.

Essential Duties and Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
1. Recruit, train, supervise and provide overall leadership, direction, and oversight of the division of the Academic Advising department dedicated to events.
2. Supervise advisors and advising services in two or more advising clusters.
3. In coordination with Director and Associate Director, oversee Academic Advising support for major event planning, execution and assessment.
4. Assess and analyze academic statuses, placements and progress, consistent with academic policies and degree requirements. Exercise professional judgement in updating and maintaining records accordingly.
5. Advise students on degree requirements, and academic policies and procedures through various modes of contact in adherence to the Family Educational Rights and Privacy Act.
6. Prepare degree guides, academic plans, and graduation checks, and various academic requests consistent with degree requirements and academic policies and procedures.
7. Develop and maintain advising forms and resources.
8. Disseminate information on degree requirements, policies, procedures, use of technologies, advising best practices and findings of assessment, through trainings, presentations, catalog review, and maintenance of advising information database.
9. Maintain communication with Deans, Chairs, Directors and serve on ad hoc or standing committees as assigned.
10. Assist with review, beta testing, piloting and implementation of new and updated advising technologies.
11. Recruit, train, schedule and oversee the Peer Advisor Leadership program.

Supervisory Responsibilities

Directly supervises and oversees employees of the division of the department of Academic Advising dedicated to events. Additionally, alongside the Director and Associate Director, this position provides instruction to newer Academic Advisors on complex business processes, and event preparation and service delivery. Serves in a mentoring role to newer advisors.

Other Knowledge Skills and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Ability to communicate effectively though various means (in-person, electronic and telephonic), while adhering to federal guidelines outlined in FERPA .
• Skill in the use of personal computers and related software applications.
• A thorough knowledge of: business English and arithmetic; general office methods, procedures and practices.
• Ability to plan, develop, and coordinate multiple projects.
• Ability to read and write at a level appropriate to the duties of the position.
• Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff and student body.
• Ability to gather, analyze and interpret data, compile information, and prepare reports.
• Ability to maintain confidentiality.
• Strong organizational skills and detailed oriented.
• Ability to coordinate and organize meetings and/or special events.
• Ability to interpret, adapts, and applies guidelines and procedures.
• Ability to create, composes, and edits written materials.
• Excellent telephone courtesy knowledge and experience.
• Ability to develop and maintain recordkeeping systems and procedures.
• Ability to resolve customer complaints and concerns.
• Ability to investigate and analyze information and to draw conclusions.

Education and/or Experience

Bachelor’s degree from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Open Date 05/26/2021 Remove from Web Open Until Filled Special Instructions to Applicants Nondiscrimination Statement

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

Quick Link to Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a Christian?
    • Yes
    • No
  2. * Do you attend church regularly?
    • Yes
    • No
  3. If no, please explain (required):

    (Open Ended Question)

  4. * Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)
    • Yes (I am familiar and not in conflict)
    • No (I am in conflict or not familiar)
Applicant Documents
Required Documents Optional Documents
  1. Other Document
  2. Other Document 2
  3. Other Document 3
  4. Other Document 4

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