Senior Grants and Contracts Manager
Senior Grants and Contracts Manager
Teachers College, Columbia University
Job no: 508395
Position type: Staff
Location: New York
Categories: Administrative/Professional, Business/Accounting/Finance
Posting Summary: The Community College Research Center (CCRC) at Teachers College, Columbia University studies community colleges because they provide critical access to postsecondary education and are uniquely positioned to promote equity and social mobility in the United States. Our mission is to conduct research that helps these institutions strengthen opportunities and improve outcomes for their students, particularly those from underserved populations.
CCRC is seeking a full-time Senior Grants and Contracts Manager to support all aspects of grant management to support our mission. The successful candidate will join a highly skilled grants management team that supports over 25 research professionals.
The position may begin immediately. Please find the application link at ccrc.tc.columbia.edu/employment and include a cover letter, resume, and any related work products with your application.
For information about CCRC's current research activities, mission, and values, please visit ccrc.tc.columbia.edu. CCRC is proud to be an equal opportunity employer. We believe that our diversity is essential to our success, and we aim to cultivate a respectful and inclusive environment where all employees are empowered to do their best work.
Job Summary/Basic Function:
Proposal Development and Submission
- Develop and submit proposal budgets, budget justifications, and
ancillary materials (including current and pending support, charts,
and appendices) to funders, ensuring accuracy and adherence to
Teachers College and funder guidelines.
- Review and interpret federal and nonfederal funder guidelines,
advise senior staff, and work closely with the Office of Sponsored
Programs on federal proposal submissions.
- Liaise with partners, consultants, and subcontractors to
develop and revise statements of work, budgets, and budget
narratives for approval and submission to funders.
- Respond to federal grant inquiries and clarification questions.
Work closely with principal investigators to revise proposal
budgets, budget justifications, and additional materials.
- Manage a portfolio of 10–15 grants/contracts estimated at
- Process and approve payments to vendors and consultants, staff
and external reimbursements, professional development fund and
travel/cash advances, and miscellaneous disbursements.
- Update project budgets daily and track payment requests. Ensure
that spending corresponds with proposal budgets and grant/contract
- Monitor that the spending of grant funds corresponds with
grants' reporting schedules.
- Reconcile monthly budget reports from TC with CCRC project
spreadsheets, monitor expenses and variances, and prepare year-end
reconciliations and project closeouts.
- Request funder approval for and administer modifications to
project budgets, scopes of work, and timelines.
- Meet with principal investigators quarterly to review
expenditures to date and plan future expenditures and
- Work with CCRC's director of finance and administration and
principal investigators to prepare monthly, quarterly, and annual
invoices/financial reports and submit progress reports to funders
in accordance with grant/contract guidelines in advance of required
Contract Management and Administration
- Work with TC's Office of Sponsored Programs, Office of the
General Counsel, Purchasing Office, and project directors to
develop, prepare, and/or amend agreements and develop contractor
scopes of work. Negotiate contract language within established
- Manage and review subcontractor and consultant progress and
financial reports/invoices, request revisions, and process and
- Manage competitive bids and procurements, including requests
Management and Leadership Tasks
- Participate in TC focus groups and product
- Provide suggestions and feedback for new financial and
- Work closely with CCRC's director of finance and administration
to manage labor allocations.
- Participate in U.S. Department of Education and foundation
- Track proposal and financial reporting deadlines and clearly
communicate them to staff well in advance.
- Work closely with CCRC's finance team, senior staff, and
Teachers College offices, ensuring clear communication.
- Learn, implement, and train staff on new systems adopted by
CCRC and Teachers College.
- Act on behalf of the director for finance and administration
when she is out of the office.
- Participate in CCRC events and professional development
- As requested, serve on working groups to support CCRC's equity
- Bachelor's degree
- 5 years of financial and grants administration/management and
sponsored programs experience, including preparing and submitting
budgets, proposals, and invoices/financial reports to
- Experience or coursework in cost accounting principles and
ability to perform related mathematical calculations
- Experience in reading, interpreting, and applying foundation
guidelines and federal regulations
- Excellent organizational, interpersonal, analytical, and
- Advanced skills in Microsoft Word and Excel, intermediate
skills in Microsoft Access and gift/donor relationship databases,
and advanced skills in Adobe Acrobat Pro
- Demonstrated reliability, responsibility, good judgment, strong
organizational skills, and willingness to take
- Ability to work with precision, with strong attention to
- Ability to multitask, prioritize, and anticipate and meet
- Ability to work effectively with all levels of internal and
- Successful completion of interview task(s)
- 7 years or more of sponsored programs/grant management
- Advanced degree in a related field
- Experience in bookkeeping, with advanced skills in
- Experience in reviewing/revising contracts
- Experience with organizational financial/accounting software
- Grants experience in a nonprofit organization or academic
To apply for the position, please visit:https://employment.tc.columbia.edu/cw/en-us/job/508395/senior-grants-and-contracts-manager