Grant Accounting / Administrative Assistant (TEMPORARY)
Grant Accounting / Administrative Assistant (TEMPORARY)
Ventura County Community College District
Salary: $23.26 Hourly
Job Type: Full Time
Job Number: Provisional-015
Location: Oxnard College (Oxnard CA), CA
Department: OC - Academic Affairs
This recruitment is being conducted to fill a temporary assignment at Oxnard College only and not being conducted to establish an eligibility list from which regular appointments will be made, as such this recruitment may close at any time.
WHAT YOU'LL DO
Under the direction of an assigned supervisor, perform a variety of complex administrative, technical, and accounting duties related to the preparation, maintenance and review of financial records, accounts, and reports associated with contracts and grants; ensure compliance with established district policies and procedures, governmental regulations, and other grantor contractual agreements; perform a wide variety of secretarial and administrative duties; relieve the supervisor of a variety of administrative details.
WHERE YOU'LL WORK
Oxnard College was founded in 1975 and is the newest of the three community colleges in the county. Set on 118 acres and located two miles from Pacific Ocean beaches, the college is easily accessible by the Ventura Freeway (Highway 101) or the Pacific Coast Highway.
More information can be found on the Oxnard College website.
WHO WE ARE
Equity, diversity, and inclusion are essential to our culture and the work that we do within the Ventura County Community College District (VCCCD). The VCCCD is a public community college district serving residents throughout Ventura County. The VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training; basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promote academic excellence. This creates an inclusive educational and work environment for its students, employees, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, the VCCCD is committed to recruiting and employing a diverse and committed group of faculty, staff, and administrators who are dedicated to the success of all college students.
We encourage candidates who are equity-minded to submit an application for employment. We are designated Hispanic-Serving Institutions committed to racial and socio-economic diversity as it reflects our communities and student populations. We actively seek to attract candidates who share this commitment to equity, diversity, and inclusion.
The Ventura County Community College District ensures that all employees and applicants for positions will have equal opportunity for employment regardless of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.
This is considered a temporary provisional assignment. As such, employees hired in this capacity are considered at will and do not accrue property interest in the assignment and are not eligible for benefits.
Perform a variety of technical accounting work in the preparation, maintenance and review of financial records, accounts, and reports; ensure compliance with established District policies, procedures, governmental regulations, and generally accepted accounting principles. E
Monitor and maintain account balances; reconcile, balance, and adjust accounts; verify accounting data for accuracy, completeness, and compliance with established procedures. E
Collect, compile, and synthesize complex statistical and financial data and other information for inclusion into grant applications, fiscal reports, program plans, progress reports, and other reports in accordance with District and external-agency requirements; proofread, verify, and review a variety of materials and reports for accuracy and completeness. E
Maintain current budget information; monitor budget expenditures; assist grant director in the development, preparation, maintenance, and review of assigned budget. E
Monitor grant compliance for proper accounting and appropriate distribution and recording of expenditures; assist grant director with fiscal compliance issues; prepare required reports. E
Prepare invoices, purchase requisitions and similar documents; maintain payroll and personnel records for staff. E
Serve as liaison between assigned office and faculty, staff, administrators, as well as the community and outside agencies; respond to inquiries pertaining to activities related to the grants, contracts, and department; interpret and explain requirements, policies, and procedures pertaining to contracts and grants. E
Manage calendar of activities, meetings, and various events of an administrator and assigned department; coordinate activities and meetings with multiple departments, the public, and outside agencies. E
Design, prepare, disseminate, and coordinate the production of announcements, brochures, flyers, forms, social media posts, and other promotional materials regarding the services of grant programs in collaboration with the marketing department; establish and maintain program website and social media accounts. E
Establish and maintain complex, interrelated filing systems. E
Coordinate travel arrangements; type itineraries, request travel advances, compile expense reports, and process conference reimbursement and other requests, as needed.
Provide information and assistance to students regarding academic and support services and refer students to appropriate services and departments across campus, as needed.
Receive, open, and distribute correspondence and email; identify and refer matters as appropriate.
Provide training, work direction, and guidance to student workers as assigned.
Perform other related duties as assigned.
A bachelor's degree from a recognized college or university including or supplemented by a minimum of 12 units of accounting coursework AND one year of technical accounting experience AND one year of clerical or administrative support experience.
Successful completion of two years of college-level coursework from a recognized college or university (60 semester units or 90 quarter units) including or supplemented by a minimum of 12 units of accounting coursework AND two years of technical accounting experience AND one year of clerical or administrative support experience.
Applications will be screened for evidence of the minimum qualifications and submitted to the hiring department as they are received, as such this recruitment may close at any time. Please include ALL employment you wish to be considered in the Employment Experience section of the application and complete all fields. Experience that is included in the resume but not in the Employment Experience section of the application will not be considered.
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department by sending an email to HRMail@vcccd.edu documenting the request and including an explanation as to the type and extent of accommodation needed to participate in the selection process.
If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation (Download PDF reader). If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.
To apply, please visit https://www.governmentjobs.com/careers/vcccd/jobs/3095789/grant-accounting-administrative-assistant-temporary