University Controller - Administrator II
Salary and Benefits
The salary range will be from $10,833.00/month - $12,083.00/month.
This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President.
The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans.
The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement.
The CSU has 14 paid holidays and the position earns 24 days of vacation and 12 days of sick leave per year.
For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html
About Cal State East Bay
Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.
About the Position
The University Controller reports to the Associate Vice President, Financial Services. Incumbent is responsible for providing leadership for institutional accounting, financial reporting, business processes and systems for the University, three affiliated auxiliary organizations and campus enterprise units. The Controller provides leadership of university-wide accounting operations (including revenue, expenses, endowments, treasury/cash flows, assets and liabilities) as well as financial reporting and ensures compliance with applicable Federal and State regulations and California State University and campus policies and procedures. The University Controller formulates and implements policies and controls to ensure stewardship of assets and works collaboratively with senior leadership and campus customers to provide core business services vital to accomplishing the university’s mission and goals. Incumbent provides management and oversight of the following functions: General Accounting and Accounts Payable.
Steward University’s financial resources by managing accounting and fiscal services functions which include accounting, accounts payable, accounts receivables, general ledger, financial reporting analysis and financial statement preparation for the university and three affiliated auxiliary organizations.
- Prepare, or direct preparation of, the financial statements, business activity reports, or reports required by regulatory agencies.
- Provide direction to other divisions and departments regarding accounting policies and procedures and efficient control and utilization of financial resources.
- Collaborate with other divisions, departments and organizational units solve problems and organize routine processes in a manner that provides customer service while it supports the appropriate internal controls and integrity of the accounting records.
- Coordinate responses across internal organizational units regarding accounting policies and procedures and efficient control and utilization of financial resources.
- Analyze the financial details of past, present and expected operations to identify opportunities and areas where improvement is needed.
- Provide recommendations to management on short-term and long-term financial objectives, policies and actions.
- Prepare and file, or direct preparation of, annual tax returns; or prepare, or direct preparation of, financial information so that outside accountants can complete tax returns.
- Monitor financial activities and details, such as cash flow, to ensure that all legal and regulatory requirements are met.
- Bring significant issues or concerns requiring resolution to the attention of appropriate campus administrators.
- Participate in and lead system-wide committee(s), focus group(s) and training opportunities.
- Attend system-wide or related third-party training and conferences.
Recruit, train and supervise staff in accounting and accounts payable.
- Supervise employees performing financial reporting, accounting and accounts payable.
- Lead, or direct, staff training and development activities
which may include:
- Ensuring new employees are oriented to the organization, its policies and relevant procedures
- Developing training plans to ensure employees have the necessary expertise to carry out their jobs
- Providing career counseling, development and advancement opportunities for career growth.
- Encourage and build mutual trust, respect and cooperation among team members and across organizational units.
- Provide annual performance reviews of staff.
- Administer appropriate disciplinary measures, as necessary.
- Recruit staff members
Comply with diverse accounting regulations and reporting standards issued by the State Controller’s Office and the Chancellor’s Office
- Develop internal control policies, guidelines, and procedures for activities such as cash handling and accounting
- Maintain current knowledge of organizational policies and procedures, federal and state policies and directives, California State University policies and directives, and current accounting standards set by the Governmental Accounting Standards Board (GASB), the National Association of College and University Business Officers (NACUBO), Council for Advancement and Support of Education (CASE) and National Collegiate Athletic Association (NCAA)
- Conduct, or coordinate, audits of accounts and financial transactions to ensure compliance with state and federal requirements and statutes
KNOWLEDGE, SKILLS, AND ABILITIES:
- Advanced financial, analytical and planning skills including preparing financial statements and developing and implementing policy as related to the duties assigned.
- Knowledge of financial management systems including payroll, accounts payable, general ledger and other financial related systems.
- Demonstrated knowledge of accounting, finance, treasury, and systems management expertise in highly complex data analysis and ability to leverage critical thinking to evaluate and interpret results, develop sound conclusions, and recommend new or revised policies from a strategic perspective.
- Knowledge of cost recovery principles and their applications among departments in the University and with outside entities; General Accepted Accounting Principles (GAAP) including all applicable Financial Accounting Standards Board (FASB) and Governmental Accounting Standards Board (GASB) pronouncements; and Single Audit Report preparation.
- Knowledge of federal, state and local laws, and pertinent regulations.
- Excellent attention to detail, including content and format.
- Ability to recognize and accommodate changing priorities; meet short- and long-term deadlines/goals; and complete routine tasks despite intermittent interruptions. This includes managing multiple tasks and working proactively to avoid crisis and backlog.
- Ability to reason logically, draw valid conclusions and make appropriate recommendations.
- Strong leadership and supervisory skills with the ability to lead, manage, and mentor a team of professionals and staff. Proven record of directing and supervising staff in the formulation of goals and objectives, organizing work and work-flow, delegating authority, training, and evaluating performance.
- Excellent written and oral communication skills, strong interpersonal skills, and the ability to work effectively within financial operations and collaboratively across a diverse campus community.
- Ability to empathize and effectively collaborate with various constituent groups, while keeping in mind customer-centric solutions and the university’s goal of enhancing student success.
- The highest standards of personal and professional excellence and integrity.
Bachelor’s degree in Accounting, Finance, Management or other closely related field; or an equivalent combination of education and experience.
Five to seven years of progressively responsible controller experience including accounting and business management, of which at least four years must have involved direct responsibility for managing a diverse staff in a medium to large institution/organization.
Preferred Skills and Knowledge
- Master’s degree in Business Administration
- Certified Public Accountant certification
- Experience working in higher education; California State University experience is highly desirable
- Experience working with auxiliaries and/or not-for-profit entities
- Working knowledge of Oracle and PeopleSoft software systems
Condition(s) of Employment
Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.
All background checks are conducted through the university's third party vendor, Accurate.
As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.
All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.cs ueastbay.edu/upd/safety-and-security-reports.html
At CSUEB, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the University Controller will be evaluated on each.
Cal State East Bay is not a sponsoring agency for Staff or Management positions.
The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.
Advertised: May 25, 2021 (9:00 AM) Pacific Daylight Time