Director of Athletic Business Operations

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Posting Details

Position Title Director of Athletic Business Operations Overview

Receive and record all expense related items, including accounts payable, reimbursements, credit card transactions, non-gift deposits, and journal vouchers, while also assisting in financial day-to-day management by performing advanced financial functions to include new hire orientation and assisting with monthly reporting/reconciliation and year-end closing/audit support.

Essential Duties:

1. Process operating and restricted purchase order requisitions, accounts payable vouchers, and reimbursements for equipment, supplies, and services. Review and/or process financial documents ensuring that transactions are accurate and complete, reported with acceptable accounting standards, and in accordance with College, IRS, conference, and NCAA policies and procedures. Review and enforce processes to ensure they are followed and submitted in a timely manner; review accuracy of information submitted; serve as the internal liaison with campus accounting and purchasing departments; review and reconcile College credit card logs and monthly transactions; prepare Athletics invoicing and other account receivables; and prepare Big East, Hockey East, and NCAA championship reimbursements.

2. Manage and process payments for all game day event workers for the Athletics department. Ensure W-9’s are collected and submitted to Payroll/Financial Services before employees start work, collect and condense game day payroll requests from all supervisors into one streamlined version for Financial Services, receive and process in an efficient manner, perform a thorough review of payroll payment requests and accuracy of financial personal information, review and enforce processes to ensure they are followed and submitted in a timely manner, and ensure payroll is processed monthly for all areas.

3. Prepare a business operations education plan for new employees and annual review for all athletics staff in regards to athletics business process and policy. Maintain and update internal business operations policy manual, update internal employee training program for new employees, and maintain, update and/or create educational tools to communicate proper processes and policies.

4. Assist the Associate Athletic Director in reconciling Athletic accounts and analyzing financial data. Review and provide recommendations for improved accounting control measures and general business practices to increase efficiencies and productivity, provide financial information to the Associate AD by researching and analyzing data to prepare reports; review, investigate, and correct errors and inconsistencies in financial entries, documents, and reports; and reconcile and audit ticket sales reports and deposits by the Ticket office to assure internal controls.

5. Collect and condense SAF /AE requests from staff into one streamlined report for the SAF /AE Committee to review in an efficient manner, perform a thorough review of request and accuracy of financial and personal information, review all requests to ensure they meet NCAA regulations and consult the Compliance office for additional approval when necessary, ensure AP vouchers are processed in a timely manner, review and correct errors when found, reconcile SAF /AE reports, and provide the reports to the committee on a monthly basis.

6. Assist with year-end closing procedures and audits including recording expenses and preparing documentation. Follow up on all outstanding invoices and payments, process journal vouchers to close books properly for the fiscal year-end, assist in ensuring all year-end closing procedures are completed correctly and by the appropriate deadlines, and assist in audit requests.

Marginal Duties:

1. Perform all other duties as may be required.

Education and Experience Required

• Bachelor’s Degree in finance, accounting, management or other business related field from an accredited institution
• Two to four years’ experience, preferably in accounting or finance, or an equivalent combination of education and experience.
• Strong knowledge of and demonstrated interest in business operations
• Good oral, written, and interpersonal skills
• Strategic, innovative, and creative thinker, as well as self-starter
• Ability to work well with others and communicate effectively
• Ability to multi-task, manage time, and meet deadlines
• General knowledge of business processes and procedures
• Proficiency with Microsoft Office programs (Word, Excel, PowerPoint, Access, etc.)

Physical Demands Employee Status Full Time Union Status Non-Union Shift: If other, please enter regular schedule. EEO Statement

Providence College does not discriminate against any person because of race, color, national and ethnic
origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation,
gender identity, religion, disability, age, veteran status, or genetic information. The College will develop,
and from time to time update, an affirmative action program and will insist on a good-faith effort on the
part of its employees to comply with the program. The College will request and expect its agents and
those with whom it conducts its affairs to meet the commitment of this important program.

Requisition Number AS481P Closing Date Open Until Filled Yes Special Instructions to Applicants Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

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