Early Childhood Coordinator

Kansas, United States
Salary Commensurate with experience
May 25, 2021
Employment Level
Employment Type
Full Time

Purpose Statement
The job of Early Childhood Coordinator is done for the purpose/s of providing instructional leadership and program coordination amongst the Early Childhood Education programs for the district; providing information and serving as a resource to others; achieving defined objectives by planning, evaluating, developing, implementing and maintaining services in compliance with established guidelines; and serving as an active team member.
This job reports to Executive Director of Special Education.
Essential Functions

  • Collaborate with internal and external personnel (e.g. other administrators, auditors, public agencies, community members, etc.) for implementing and/or maintaining services and programs.
  • Compile data from a wide variety of sources (e.g. staff, public agencies, etc.) for implementing policies and procedures and/or monitoring program components.
  • Assign Individual Educational Plan (IEP) case managers as well as student classroom placements.
  • Monitor screening results, data, initial evaluation timelines and performance to ensure students receive appropriate support and assets for the educational success.
  • Facilitate meetings, workshops, professional development seminars, etc. (e.g. financial procedures, regulatory requirements, community or outside agencies, interdepartmental needs, etc.) for identifying issues, developing recommendations, supporting other staff, and serving as a District representative.
  • Implement professional learning opportunities to staff for providing the learning and knowledge necessary for professional improvement.
  • Maintain SPED requirements and grant requirements for ensuring program compliance.
  • Monitor budget allocations, expenditures, fund balances and related financial activities for ensuring that allocations are accurate, revenues are recorded, expenses are within budget limits and/or fiscal practices are followed.
  • Determine eligibility for at-risk funds and placement as stipulated in the early childhood grants.
  • Participate in a variety of meetings (e.g. workshops, inter and intra district committees, community and public agencies, seminars, conferences, etc.) for conveying and gathering information regarding a wide variety of subjects required to carry out their administrative responsibilities.
  • Determine placement of special education students and peer models while ensuring appropriate student ratios in classrooms.
  • Assist in the preparations of a wide variety of often complex materials (e.g. plans, budgets, funding requests, reports, analyses, recommendations, procedures, etc.) for documenting activities and issues, meeting compliance requirements, providing audit references, making presentations, and/or providing supporting materials for requested actions.
  • Work with School Psychologists and Coaches in obtaining student records and referrals.
  • Manage and supervise Extended School Year services for Early Childhood Special Education.
  • Provide ongoing collaboration of infant toddler services and parents as teacher programs for ensuring implementation of early childhood learning outcomes.
  • Research a variety of topics (e.g. grants, community service organizations, etc.) for being knowledgeable on trends and changes and/or making recommendations.
  • Respond to inquiries of staff, district personnel, other professional organizations, etc. for providing information and/or direction as may be required.
  • Serve as a resource to district personnel and as a liaison to community agencies (e.g. district committees, interagency boards, KSDE, etc.) for explaining procedures conveying and/or receiving information as needed for the planning, developing and evaluating of services related to child care.
  • Maintain and update Early Childhood Education handbooks for staff, students, and parents.

Other Functions

  • Performs other related duties, as assigned, for ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple, highly complex, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include operating standard office equipment including utilizing pertinent software applications; planning and managing projects and programs; overseeing program financial activities; developing effective working relationships; preparing and maintaining accurate records; administering personnel policies and procedures; and coordinating with other agencies.
KNOWLEDGE is required to perform algebra and/or geometry; review and interpret highly technical information, write technical materials, and/or speak persuasively to implement desired actions; and analyze situations to define issues and draw conclusions.  Specific knowledge-based competencies required to satisfactorily perform the functions of the job include pertinent laws, codes, policies, and/or regulations; personnel processes; standard business practices;
teaching strategies; working with families; and stages of child development.
ABILITY is required to schedule a number of activities, meetings, and/or events; often gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize a variety of types of job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include establishing and maintaining
effective working relationships; meeting deadlines and schedules; setting priorities; working with multiple projects, frequent interruptions, and changing work priorities; working with detailed information/data and maintaining accurate records; maintaining confidentiality; and facilitating communication between persons with frequently divergent positions.
Responsibilities include working under limited supervision using standardized practices and/or methods; directing other persons within a department, large work unit, and/or across several small work units; supervising the use of funds. Utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization’s services.
Work Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking, and 20% standing.  This job is performed in a generally clean and healthy environment.
Experience: Job related experience within a specialized field is required.
Education: Master’s degree in job-related area.
Required Testing                                             Certificates and Licenses
                                                                        Building and/or District Administrative
                                                                        Endorsement Early Childhood Endorsement
                                                                        Designated Subject Matter Endorsement
                                                                        KSDE Educator’s Credential
Continuing Educ. / Training                            Clearances
Maintains Certificates and/or Licenses          Criminal Background Clearance
FLSA Status                          BOE Approval Date                          Salary Grade
Exempt                                    September 3, 2019        
Notice of Nondiscrimination
Geary County USD #475 does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and/or activities and provides equal access to the Boy Scouts and other designated youth groups. For questions or complaints based on race, color, national origin, sex or age, please contact the USD 475 Executive Director of Personnel Services, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000. For questions or complaints based on disability, please contact the USD 475 Executive Director of Special Education, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000.