Finance Specialist

Position Information

University Code 18212 University Title Finance Specialist 2 University Job Family Financial Services ORP Eligible No For more information on ORP, visit: Retirement Plans
Recruitment Pool All Applicants Recruitment Type Multi Title Scope of Search Local Working Title Finance Specialist Position Number 589520 Is this employee on a H1B Visa? No Position Type Staff Job Status Full-Time FLSA Indicator Non-Exempt Employee Group University Employee Department SOESpecEd&DP: PPD Organizational Overview

At VCU, we Make it Real through learning, research, creativity, service and discovery — the hallmarks of the VCU experience. A premier, urban, public research university nationally recognized as one of the best employers for diversity, VCU is a great place to work. It’s a place of opportunity, where your success is supported and your career can thrive. VCU offers employees a generous leave package, career paths for advancement, competitive pay, and an opportunity to do mission-driven work.

Position Primary Purpose and General Responsibilities

The Partnership for People with Disabilities, a grant funded University Center in the School of Education, is seeking a dynamic candidate for the role of Finance Specialist. This position provides fiscal support and accountability to the organization. It ensures that tasks are accomplished timely and in compliance with University, federal, state, and grant funders’ standards.
Responsibilities include, but are not limited to the following:
Demonstrates a commitment risk assessment (considering costs, benefit, and impact),
Assists with approving purchase and travel requests for the department ensuring that all accounting is accurate,
Prepares a large volume of monthly budget reconciliations closely monitoring accounting, asking questions as needed, and meeting with PIs and Project Directors monthly,
Researches complex payment inquires and provides timely resolutions,
Monitors group email address,
Assists with monthly updates of detailed billing reports for various grant funders (ex. VDOE OMEGA ),
Serves as the secondary timekeeper.
Assists with preparing grant proposals as needed,
Coordinate and track requests in mandatory software (,
Assists with creating finance documents and forms for staff as needed,
Provides training to department staff on fiscal processes (quarterly trainings or as needed),
Develops and maintains positive relationships with internal and external customers,
Coordinates dissemination and collection of finance reports,
Oversees schedule and work of any student workers assigned to this position, and
Attends University meetings on both campuses.
Provides trainings via in-person presentations and online communications as needed.

Minimum Hiring Standards

In depth knowledge of rules and regulations pertaining to state agency disbursements, budget reconciliations, general rules of accounting, purchasing, travel reimbursements,
Some knowledge of managing grant funds,
Excellent communication skills (written and verbal),
Must be able to communicate fiscal information to department in a variety of formats (emails, in-person trainings/meetings, online communications (ex. Zoom), online newsletter, etc.,
Extensive experience with Microsoft Office Excel (must be able to demonstrate skills using a variety of functions in Excel and be willing to take advanced professional development to enhance skills),
Task-oriented and proactive with resolving issues in an efficient manner,
Must be dependable and able to work additional hours as needed,
Must be able to successfully work on a team,
Experience processing and approving purchase requests, travel reimbursements, and supply orders,
Must be able to manage a high volume of tasks from a variety of sources (e.g. emails, in-person, requests received in mail, telephone, etc.),
Must be able to type at least 50 wpm,
Must be able to travel to and work in multiple office locations in the Richmond area (ex. both campuses, 700 E. Franklin St. & 3600 E. Broad St.),
Excellent organization skills,
Experience preparing finance reports and presenting the information in various settings, Willingness to learn and apply Uniform Guidance to our accounting processes,
Demonstrated experience working in and fostering a diverse faculty, staff and student environment or commitment to do so as a staff member at VCU, and
Ability to multi-task required

Preferred Hiring Standards

Bachelor’s degree or equivalent experience (5+ years in finance roles equivalent to this position)
Significant experience working with a grant funds in a University Setting
Experience as a timekeeper
Experience with Banner, Chrome River, Realsource
Experience with preparing online communications (i.e. email blasts, newsletter, etc.)

Required Licenses/ Certifications Anticipated Hiring Range $40,000-$52,000 Application Process/Additional Information

Applicants must be able to work in multiple locations in the Richmond area (700 E. Franklin Street and 3600 E. Broad). Parking is at the expense of the employee, and may be purchased through the VCU Parking office. Salary will commensurate with experience.

Campus Off-site Hours/Week 40 Normal Work Days/Hours M-F; 8am-5pm(Evenings/weekends as needed) Job Open Date 05/23/2021 Posting will close on or before Open Until Filled Yes Job Category Accounting/ Management/ Professional Is this a restricted position? Yes Is this position eligible to participate in alternative work arrangements? No Sensitive Position No Resource Critical Yes Quick Link Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * The School of Education values the following as our culture statement, 'The School of Education (SOE) recognizes that trust among all members of the SOE community is the foundation of a positive work climate. Realizes that our well-being as an institution depends upon the wellbeing of our members. Respects all members, new and continuing, regardless of status. Values honest communication and finding ways to respectfully address difficult issues. Strives to listen without bias and search for common understanding. Is committed to equity, fairness and a level playing field for all of its members. Knows that the SOE community thrives, because of diverse viewpoints and areas of expertise. Fosters collaboration, collegiality and mutual support among all members of its community.' Please describe ways in which you have worked to foster this type of culture in the professional workplace or in your everyday life.

    (Open Ended Question)

  2. * Describe your experience working with a grant funded program.

    (Open Ended Question)

  3. * Briefly describe your experience in finance and budget management.

    (Open Ended Question)

  4. * Do you currently use Banner Finance?
    • Yes
    • No
  5. * Do you have experience working with grants?
    • Yes
    • No
  6. * Rate your proficiency with Excel spreadsheets:
    • Data entry only
    • Basic
    • Intermediate
    • Advanced
  7. * Do you have a Bachelor’s degree and/or 5+ years of experience in equivalent roles.
    • Yes
    • No
  8. * 29814 - Are you willing to work overtime during peak hours as needed?
    • yes
    • no
Optional & Required Documents
Required Documents Optional Documents
  1. Cover Letter/Letter of Application
  2. Resume

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