Director of Operations and Finance

Employer
Lewis and Clark College
Location
Oregon, United States
Salary
Salary Not Specified
Posted
May 25, 2021
Employment Type
Full Time
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Working at Lewis & Clark College

The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.

Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.

PRIMARY PURPOSE

The Director of Operations and Finance reports to the Dean of the College and is the school’s senior administrator in the following areas:

  • Planning and management of CAS curriculum staffing and scheduling

  • CAS Academic operating and capital budget development, planning, analysis, and reporting

  • Contract management for faculty, including visitors, lecturers, and adjuncts

  • Human Resources liaison



As senior advisor to the dean, the experienced professional in this position provides key leadership across academic administrative operations of the College of Arts and Sciences. Central among these responsibilities is working with the dean to create and manage a complex, multi- year budget. The position requires experience working with institutional budgets, including reporting financial and other data for institutional oversight and recordkeeping. This position also serves as the primary liaison with CAS academic departments to manage short and long-term curriculum planning, staffing, and other administrative affairs. In addition, this position involves a range of other administrative leadership responsibilities, including managing staffing contracts; partnering with facilities on space management; providing support to Strategic Enrollment Management (SEM); serving as primary support to Institutional Research; and working as a liaison with the Human Resources Office. It requires a professional with excellent organizational and communication skills, flexibility in time and project management, and the ability to work in a self- directed and independent manner.

Application Requirements:

  • Resume

  • Cover Letter

  • Diversity Statement (details in application process)



DESCRIPTION OF DUTIES & RESPONSIBILITIES

Budget Management (35%)

  • Develop annual CAS Academic budget. Collaborate with Dean, Budget Advisory Committee, Departments and Programs, and institutional administrators to create a balanced budget while maintaining the integrity of academic programs.

  • Analyze CAS fiscal needs and resources.

  • Develop a balanced annual budget in conjunction with Dean.

  • Advise Dean, Chairs and Program Administrators on a variety of fiscal matters including best use practices.

  • Oversee management and budgeting of annual temporary staffing process for departments

  • Analyze expenditures and advise management of variance and discrepancies.

  • Execute on annual budget.

  • Coordinate data with institutional Business Office.

  • Collaborate with faculty Budget Advisory Committee.

  • Counsel chairs and department administrators on budgetary issues

  • Provide regular oversight of CAS budget.

  • Monitor operating and restricted budgets.

  • Forecast monthly and annual expenditures.

  • Oversee start-up, research, travel, and other budgets.



Academic Support (35% )

  • Analyze and coordinate curricular planning, scheduling, and implementation.

  • Oversee and manage departmental course scheduling, including short and long-term curricular planning, catalog and courseload compliance, and course availability.

  • Oversee staffing in first-year CORE curriculum

  • Oversee temporary staffing position request and contracting process.

  • Serve as primary liaison with departments, Registrar’s office, Advising Office, and Student Support Services.

  • Review course proposals for resource elements.

  • Assist Office of Institutional Research on accreditation needs.

  • Assist with Strategic Enrollment Management (SEM) process.

  • Advise on SEM initiative budgeting and spending.

  • Collaborate with Steering Committee and Director of Strategic Enrollment Initiatives.

  • Coordinate strategic enrollment initiatives as needed.

  • Help coordinate annual activities.

  • Convene graduation committee to select commencement speaker.

  • Assist Commencement Committee to coordinate end of year events.

  • Serve on Dean’s cabinet and as ex-officio on School and institutional committees .

  • Serve on Dean’s cabinet and Faculty Council.

  • Serve ex-officio on Committee on Enrollment, Budget Advisory, Overseas and Off-Campus Program Committee, General Education Steering Committee.



Operational Administration (30%)

  • Coordinate CAS personnel information.

  • Managing contract process

  • Collaborate with Human Resources

  • Coordinate CAS facilities.

  • Coordinate School facilities to ensure safe and comfortable environment for students, faculty and staff.

  • Collaborate with Facilities on building needs and related services.

  • Analyze capital needs, suggest capital projects, collaborate with departments on capital projects, and prepare capital budgets.

  • Coordinate CAS information technology needs and service.

  • Collaborate with Information Technology to ensure that technology needs of School are met.



Perform other duties as assigned.

MINIMUM QUALIFICATIONS
  • Bachelor’s degree.

  • Experience in the higher education industry.

  • Demonstrated ability in budget development and analysis. Understanding of complex budget planning.

  • Demonstrated ability to work with large data sets.

  • Ability to review and understand contractual obligations, and ensure budget accuracy. Ability to maintain confidentiality.

  • Ability to communicate effectively with College departments.

  • Ability to navigate difficult conversations and build consensus among diverse groups.

  • Excellent organizational skills and attention to detail.

  • Strong computer skills including spreadsheet and database software.



PREFERRED QUALIFICATIONS
  • Master’s degree or related professional certification.

  • Experience reviewing contracts.

  • Working knowledge of grants and grant budgets.

  • Knowledge of and experience with compensation agreement processes.

  • Knowledge and experience with Colleague.



WORK SCHEDULE
  • 37.5 hrs/week



COMPENSATION
  • Commensurate with Experience



Directions for Cover Letter

Please upload your cover letter on the My Experience screen in the resume section.

Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators

( https://www.lclark.edu/about/title_ix_compliance ).

Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Background Check

Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.

Eligibility to Work

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.

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