Assistant Director of Donor Relations

Trinity College
Connecticut, United States
Salary Not Specified
Closing date
Sep 28, 2021

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Position Type
Faculty Positions, Communications, Public Relations & Advertising, Administrative, Business & Administrative Affairs, Community Relations & Institutional Outreach, Development & Advancement, Alumni Affairs
Employment Type
Full Time

Job Details

Assistant Director of Donor Relations

Donor Relations

Regular or Temporary

Hours Per Week

FLSA Determination

Weeks Per Year


Open Date

Full or Part Time
Full Time

Position Summary

Trinity College is currently seeking a talented and energetic Assistant Director of Donor Relations (Stewardship) who will be responsible for supporting a successful donor relations program. Under the direction of the Director of Donor Relations, the Assistant Director will assist in providing support for the broad-based and fundamental activities of Trinity’s comprehensive Donor Relations program. This individual will oversee a variety of stewardship and acknowledgment programs including the Scholar Program. The incumbent will also manage and supervise the production of a variety of communication materials designed to keep donors apprised of scholar and faculty achievements and celebrate gifts made to the College. The purpose of all donor relations and stewardship activity is to engage Trinity’s alumni and donors and to involve them in substantive ways in the life of the College, predisposing them towards new and additional gifts, and provide strategic support for the College’s fundraising efforts.

At Trinity College, we seek to have our staff reflect the changing demographics of our student body. Our student body is diverse, representing 41 states and 70 countries with 21% students of color and 50% women. Just over 90% of students live in campus residences. Trinity is a highly selective, independent, nonsectarian liberal arts institution located in Connecticut’s capital, Hartford. With over 2,100 full-time undergraduate students and 91 graduate students, the College maintains a rigorous academic profile complemented by a vibrant and diverse co-curricular program. The College enjoys the benefit of being situated in an urban center and has strong academic, social, and philanthropic connections to our home city of Hartford. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives.

Key Responsibilities

  • Directs and develops the Trinity Scholarship program including the creation of donor annual reports. Serves as the point person for student scholars to obtain information and respond to inquiries; facilitates thank-you letter program; collaborates with Advancement colleagues in the collection, proofreading, editing, and distribution of scholarship reports; collaborates with Communications to develop and produce associated materials.
  • Serves as the point person for Award Management system (previously AcademicWorks) to manage data in support of the Scholars Program.
  • Manages the creation, review, and distribution of weekly acknowledgments, as well as all of the honor/in memory/in tribute notifications.
  • Directs and develops all stewardship of the Trinity internship program, including the creation of donor annual reports.
  • Works with Director of Donor Relations and the Assistant Director of Donor Relations (Engagement) to organize annual scholar reception, virtual scholar/donor meetings, and other scholar events and activities.
  • Represents Donor Relations in regular i-Modules (online constituent engagement management system) meetings. Utilizes system in conjunction with other communications related to Donor Relations and other Advancement programs.
  • Assists the other members of the donor relations team in executing major events, including but not limited to assisting with the planning and implementation events celebrating leadership philanthropy (lectures, dedication events, giving society events, etc.), volunteer management, and donor cultivation events. Assist in managing these events on-site by interacting with special guests, speakers, and key Trinity staff. Other ancillary duties as assigned by Director of Donor Relations and VP of Advancement including assisting VP of Advancement with correspondence, research, reports, etc. as requested.
  • Investigates and recommends innovations for the expansion and enhancement of donor relations and stewardship programs.


Minimum Qualifications

  • Bachelor’s degree with college course work in English or communications preferred, plus a minimum of three years’ experience in communications or writing, donor relations, or higher education
  • Must demonstrate excellence in written and oral communications, including writing, editing, and proofreading
  • A proven ability to create, implement, and assist on events and new programs, and an ability to discreetly handle confidential information about donors and volunteers
  • Proven ability with project management and a willingness to organize and juggle multiple projects; must be motivated and able to create innovative ideas to achieve results, and recognize and seize opportunities
  • Capacity to respond with insight, tact, and sensitivity to donors’ concerns; must exercise diplomacy and discretion in dealing with high-level donors and confidential information.
  • Strong interpersonal skills and customer service orientation; poised, professional manner and the ability to communicate clearly, directly, and empathetically in all interactions including verbal and written communications, one-on-one conversations, and in groups
  • Must have excellent organizational skills, be able to handle multiple complex tasks at once, and able to work with a sense of urgency
  • Demonstrated creativity, organizational ability, empathy, and strong attention to detail
  • Ability to make decisions in ambiguous situations, exercise good judgment based on information and analysis in a fast-paced, dynamic, deadline-driven environment in an organized and professional manner
  • Must be able to represent Trinity College and the Advancement Office effectively to faculty, donors/prospective donors, and members of the community
  • Willingness to work and/or confer at various hours as required by deadlines and/or events
  • Value Trinity’s commitment to inclusiveness; demonstrate respect and commitment to diversity
  • Demonstrated fluency with Microsoft Office applications
  • Ability to travel and work evenings and weekends as required

Desired Qualifications

  • Familiarity with fundraising principles and experience in a higher education or academic setting
  • Experience with Award Management (AcademicWorks), PeopleSoft, and/or CRM systems
  • Comprehensive knowledge of Trinity College’s mission and programs and/or experience in another college setting

Special Instructions to Applicants

Application Materials Requirements

  • Resume and cover letter
  • Cover letter must include a statement about your work or experience with diverse communities and/or constituents.
  • Writing sample
  • Special note: candidate should be comfortable and adaptable in the current remote working environment and be able to successfully navigate and interact with the technologies available to fulfill the duties of the position in such environment.

For optimal consideration, please submit your application material by May 18, 2021.

Quick Link

Trinity College is an independent, nonsectarian liberal arts college for men and women, with approximately 2,200 undergraduate students and 200 faculty members, located in Hartford, Connecticut. Our Mission is “Engage. Connect. Transform.” As the preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives. Trinity is an actively engaged community of students, faculty and staff who work together to develop and sustain the intellectual and creative opportunities central to a first-class liberal arts education. Hartford, the state capital, provides many opportunities for cultural and social engagement.

The College is committed to building a representative and diverse faculty, administrative staff, and student body. Trinity is an Equal Opportunity/Affirmative Action Employer. Women and minorities are encouraged to apply. Applicants with disabilities should request, in advance, any needed accommodation in order to participate in the application process.

For all faculty positions, completion of the Ph.D. or appropriate equivalent is expected. Candidates should have a strong commitment to undergraduate and interdisciplinary teaching in a liberal arts context, and a well-articulated plan for sustained research. Trinity is especially interested in candidates who can contribute to the diversity and excellence of the academic community through their research, teaching, and service.

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