Library Administrative Coordinator

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Working at Lewis & Clark College

The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.

Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.

About the Position

The Library Administrative Coordinator performs a variety of complex administrative duties and provides operational support with minimal supervision. This includes oversight and management of the library administrative office, project coordination, and providing assistance and support for library operations and policy. Track expenditures in library operations budget. Coordinate with others on issues related to building management, safety, and security concerns.

This is a part-time, benefits eligible position.

This position is represented by the Lewis & Clark College Support Staff Association Local 4912 of the American Federation of Teachers

The current LCCSSA Bargaining Agreement can be found here: https://www.lclark.edu/unions/lccssa /

What You'll Do

General Administrative and Operational Support (45%)

• Lead administrative functions for the department by performing a variety of duties including: Reception, direction, and assistance to library staff, patrons, and visitors.
  
  
• Create, maintain, modify, and/or ensure accuracy of content in various department print and online communications.
  
  
• Compose and edit documents and correspondence. Serve as a resource regarding policy and procedure.
  
  
• Provide scheduling, minute taking, and administrative support for library staff meetings, selected library committee meetings, and the CAS Faculty Library Educational Technology Committee.
  
  
• Coordinate Library Educational Technology grant program.
  
  
• Order and maintain a wide variety of central library supplies.
  
  

Intermediate Bookkeeping (20%)

• Monitor and track library operational budgets using WebAdvisor and budgetary spreadsheets.
  
  
• Sign off and submit invoices to Business Office.
  
  
• Coordinate purchases and oversight of purchasing card accounts
  
  
• Work directly with vendors and the Business Office to solve budgetary discrepancies and issues.
  
  

Building Management (15%)

• Serve as point person for building concerns, submit service requests, serve as liaison to Facilities Services.
  
  
• Participate in library disaster planning initiatives.
  
  
• Order, distribute, and track all keys issued to library personnel and manages library locker rental program.
  
  

Event Planning and Coordination (15%)

• Provide support for library readings, lectures, receptions, and other events.
  
  
• Provide support for library exhibitions and displays.
  
  
• Coordinate scheduling and travel for job position searches and candidates.
  
  

Lead/Supervision (5%)

• Oversee or supervise day-to-day work of student workers, including scheduling, assigning, and prioritizing work, setting appropriate deadlines, and reviewing work for quality and timeliness.
  
  

Must Haves

• High school diploma plus 6 years of directly related job experience OR Associate's degree and 4 years of directly related job experience OR Bachelor's degree and 2 years of directly related job experience.
  
  
• 3 years experience customer service, office management or administrative support
  
  
• 1 year bookkeeping experience
  
  
• Proven success in following through and completing projects.
  
  
• Excellent organizational skills and attention to detail.
  
  
• Excellent verbal and written communication skills.
  
  
• Excellent customer service and interpersonal skills.
  
  
• Ability to prioritize, multi-task, and assign work to others.
  
  
• Ability to take initiative and ownership of projects.
  
  
• Ability to routinely and independently exercise sound judgment in making decisions
  
  

Nice to Haves

• Bachelor's degree and 2 years of directly related job experience.
  
  
• 5 years experience in customer service, office management or administrative support
  
  
• 3 years bookkeeping experience
  
  
• 1 year experience editing web pages using software such as Google Sites
  
  

Work Schedule

• Part-time
  
  
• 20 hours per week (0.53 FTE)
  
  
• Benefits Eligible: Yes
  
  

Pay Rate

• LCCSSA Grade 15 ($24.11/hr)
  
  

Directions for Cover Letter

Please upload your cover letter on the My Experience screen in the resume section.

Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators

( https://www.lclark.edu/about/title_ix_compliance ).

Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Background Check

Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.

Eligibility to Work

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.