Assistant Director of University Cashiers

Posting Details

Vacancy Number

S01386

Position Title

Accountant

Working Title

Assistant Director of University Cashiers

Competency Level

Contributing

Dept/School

Student Accounts/Cashiers - 35101

Primary Purpose of Organizational Unit

The Finance team within the Division of Business Affairs supports the University’s mission, strategic vision, goals, and objectives by providing key financial services efficiently and effectively to students, the campus community, and federal, state and other key university stakeholders. The Student Accounts and University Cashier Office creates, prepares, analyzes, refunds, and reports on a variety of financial transactions and supplemental data for student receivables and serves as the central depository for university revenue including daily department receipts and student tuition, fees and other charges. Student Accounts and University Cashiers Office are also responsible for processing all university student billing; student refunding; third party billing’ student and non-student collection activities; campus department feeds; title IV financial aid accounting, reporting and related drawdowns; and month end fiscal year end closing.

College

Finance - 35150 College

College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Main UNCW Campus

Brief Summary of Work for this Position

The Assistant Director of University Cashiers is responsible for the following:

• Provide leadership and supervise the Cashier Staff
• Conduct monthly account reconciliation of funds and deposit
• Ensure that the University remains compliant with the state’s Daily Deposit Act and the Cash Management Plan
• Researching and resolving all chargeback and fraud transactions
• Process, research and reconcile all incoming wire payments for the university
• Oversees the Departmental Receipting Privileges for the University
• Analyze and understand billings and the associated charges on students’ accounts
• Gather information from students to effectively understand and evaluate individual circumstances; interpret relevant policies, procedures, and guidelines to identify and explain next steps required for students and families to successfully navigate to resolve their questions
• Excellent organizational and time management skills
• Provide support to the Director of Student Accounts and University Cashiers
• Efficiency with Microsoft Office products
• Review maintain and report for payments encompassing over $10,000 annually to IRS
• Reconcile university daily deposits to TouchNet
• Responsible for maintaining the integrity of the University receipts and student financial data within the University’s Cashiers area
• Collaborate and partner with campus academic and administrative staff to continually identify efficiencies and improve processes
• Excellent listening skills, empathy, and tone with attention to detail while multi-tasking and navigating through multiple computer applications accurately and quickly to document information and task completed

Minimum Education and Experience Requirements

Graduation from a four-year college or university including 12 hours of accounting; or an equivalent combination of training and experience

Diplomas or degrees must be received from appropriately accredited institutions

Preferred education, professional skills and experience

• 2-3 years of accounting experience interpreting and applying generally accepted accounting principles in relation to accounting operations
• 2-3 years supervisory experience
• Higher education experience
• Four year degree from an accredited university in Accounting or Business Administration with 12 hours of Accounting.
• Ability to multi-task in a high volume/fast paced environment
• Ability to prepare and interpret financial data, transactions and reports
• Experience with Banner or other Oracle ERP product
• Ability to analyze processes, detect inefficiencies, and determine solutions
• Experience with TouchNet
• Laws and regulations associated with student rights and privacy and information security (e.g. FERPA, PCI, GLBA, Red Flags Rules)

Required Certifications or licensure

N/A

Recruitment Range

$47,500-$52,821

FTE

1.0 (40 hours per week)

Months Per Year

12 Months

Work Days

Monday -Friday

Work Hours

8:00AM- 5:00PM

Type of Position

Permanent

Anticipated Ending Date if Time-Limited

Position Number

56

Job Posting Date

06/04/2021

Posting Close Date

06/20/2021

Special Notes to Applicants

PLEASE NOTE : This posting will close at 11:59PM on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application.

For more info/to apply visit http://jobs.uncw.edu. Applications must be submitted through the online application system to be considered.

You will be required to attach a cover letter and resume to successfully apply for this position. To receive full consideration, please be sure you have completed the ‘Work History’ section of the application before you apply for this position.

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting

https://jobs.uncw.edu/postings/20772
Applicant Documents
Required Documents

1. Resume
2. Cover Letter
3. List of 3 Professional References

Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Describe your accounting/finance experience with general ledger activities and monthly and annual closings.
   
   (Open Ended Question)
   
   
2. * Do you have experience with Banner software or a similar program? If your experience is with Banner, please indicate which areas of the system you have used and your level of experience in each area.
   
   (Open Ended Question)
   
   
3. * Briefly explain any experience you have completing your work while continuously being interrupted and how you work effectively under those conditions.
   
   (Open Ended Question)
   
   
4. * How did you learn of this opportunity with UNC Wilmington (2021)?
   • UNCW Website
   • UNCW Facebook Page
   • UNCW Linkedin Page
   • UNCW Twitter Account
   • UNCW Employee Referral
   • Chronicle of Higher Education
   • Craigslist
   • Diverse Issues in Higher Education
   • Glassdoor
   • Higher Ed Jobs
   • Hispanic Outlook
   • Indeed
   • Inside Higher Ed
   • North Carolina Job Network
   • Women In Higher Education
   • Other