Administrative Manager, Center for Computational Astrophysics (CCA)

New York, United States
Salary Not specified
May 20, 2021
Employment Level
Employment Type
Full Time

The mission of the Flatiron Institute, a division of the Simons Foundation, is to advance scientific research through computational methods, including data analysis, theory, modeling and simulation. It currently houses four science centers, focused on computational astrophysics (CCA), computational biology (CCB), computational mathematics (CCM), and computational quantum physics (CCQ), and a scientific computing core. CCA's mission is to create new computational methods, tools and frameworks that allow scientists to analyze big astronomical datasets and to understand complex, multi-scale physics in astrophysical systems ranging in scales from planets to the Universe. In 2021, CCA research groups will include Astronomical Data, Compact Objects, Galaxy Formation, Gravitational Wave Astronomy, Cosmology X Data Science, Planet Formation, and Dynamics. Please see for a full description of the goals of the research groups and science staff.

Reporting to the Center Director, the Administrative Manager is responsible for planning and organizing the Center's financial affairs, administering its research and educational programs, and coordinating the center's activities.

In conjunction with the center's director and administrative director of the Flatiron Institute, the Manager for Center Administration sets the center's goals and objectives and manages the department's relationship with the rest of the Flatiron Institute and with the corporate offices of the Simons Foundation. The Manager for Center Administration will also direct the department's financial planning and monitor departmental expenditures; oversee compliance with the policies, procedures and regulations of the Simons Foundation and external agencies; and assure an efficient, high functioning infrastructure to support the center's mission.


Financial responsibilities include developing, monitoring and forecasting the center's budget, and explaining budget variances on a consistent basis to the center director.

Operational responsibilities will include managing the daily operations of the center, supervising administrative support staff, allocating workspaces and overseeing human resources functions such as hiring, training, supervising, performance appraisals and disciplinary actions, working closely with Simons Foundation HR to appropriately do so.

The Manager for Center Administration will collaboratively work with central shared services staff to complete all responsibilities as required and other related duties as needed. They will also function as the center resource for any grant-making and will be the key liaison with the Foundation's Grants Office.

In consultation with the center director, the Manager for Center Administration will manage facilities and space for the center, collaborating with Simons Foundation operations staff, and will perform any other duties or tasks as assigned or required.


  • Master's degree in business administration or similar degree, preferred

  • At least seven years of progressive responsibility at a managerial level, preferably in an academic center

Related Skills & Other Requirements:
  • Effective leadership and organizational skills; proven ability to manage and lead staff in a changing environment
  • Knowledge and experience with complex information and computer systems
  • Understanding of the evolving academic science marketplace
  • Demonstrated ability to work effectively with a diverse population of staff and students
  • Ability to provide initiative, judgment and creativity in the resolution of complex problems
  • Effective communication/presentation skills and a proven track record of forming collaborative and effective working relationships with scientific and administrative leaders
  • Ability to establish realistic and achievable priorities, and the ability to lead staff to achieve departmental goals and objectives


  • Please submit a résumé and cover letter stating your interest in the position.


Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment.The Simons Foundation actively seeks a diverse applicant pool and encourages candidates of all backgrounds to apply.We provide equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state and local law.


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